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Friday, February 13, 2015

Minutes of the meeting held on 05/02/2015 with Postal Joint Council of Action (PJCA)




Government of India
Ministry of Communications & IT
Department of Posts
(S.R. Division)
Dak Bhavan, Sansad Marg
New Delhi, dated 12th February, 2015

Subject:   Meeting held on 05/02/2015 with PJCA in Dak Bhavan under the chairpersonship of Secretary (Posts) – Minutes regarding.

     Kindly find enclosed minutes of the above meeting for necessary action at your end.  It is requested that Action Taken Report may please be furnished to S.R. Division by 15th March, 2015.

(Arun Malik)
Director (SR & Legal)
Official Side:-

1.      JS & FA
2.      DDG (P) / DDG (Estt) / DDG (PO) / DDG (MB) / DDG (R&P) / DDG (SR & Legal) / DDG (PAF) / DDG (Estates & MM) / DDG (Tech) / DDG (FS)

Copy to:-

1.      OSD to Secretary (Posts)
2.      Sr. PPS to Secretary (Posts)
3.      PPS to all Members, Postal Services Board.

Staff side:-

1.      Secretary General, NFPE
2.      Secretary General, FNPO
3.      General Secretary, AIRMS&MMSEU Gr. C
4.      General Secretary, AIPEU, Postman & MTS
5.      General Secretary, AIPAEA
6.      General Secretary, AIPEU Gr. C
7.      General Secretary, AIPSBCOEA
8.      General Secretary, AIPAOEU Gr. C & D
9.      General Secretary, AIRMS&MMSEU (NFPE R – 4)
10.  General Secretary, AIPEU Gr. C, NFPE
11.  General Secretary, NUPE P IV, (FNPO)
12.  General Secretary, NAPE Gr. C
13.  Dy. General Secretary, AIPEU GDS
14.  General Secretary, NUR – III
15.  General Secretary, AIPAOA (FNPO)

Minutes of the meeting held on 05/02/2015 at 1100 hrs.
with Postal Joint Council of Action (PJCA)

            The meeting was held with Postal Joint Council of Action (PJCA) comprising NFPE and FNPO, on 05/02/2015 at 1100 hrs. in G.P. Roy Committee Room, Dak Bhavan under the chairpersonship of Secretary (Posts).  A list of participants is enclosed.

            At the outset, Director (SR) welcomed the participants and briefly mentioned about the PJCA and their 40 point charter of demands.  Thereafter Secretary General, NFPE thanked Secretary (Posts) for holding this meeting.

            With the permission of the Chair, agenda items were taken up and after detailed deliberations on each point, following decisions were taken:

1.Discussions on the recommendations of the Task Force.

Secretary (Posts) informed that the Government had constituted the Task Force on “Leveraging the Post Office Network” under the directions of Prime Minister.  The main aim was to use the network in a better way for the public good. 

It was emphasized that the recommendations of the Task Force are only “recommendations” and not decisions.  Hon’ble  Prime Minister has also directed that the recommendations be examined minutely. 

The staff side was apprehensive that the Task Force recommendations may lead to corporatization and eventual privatization as it happened in other developed countries and opposed any kind of structural changes in the organization. After detailed discussions, Secretary (Posts) assured that before any structural changes are contemplated in the organization, the staff side will be consulted.
2. Inclusion of Gramin Dak Sevaks (GDS) in the terms of reference of 7th Central Pay Commission. 

. 2.Inclusion of Gramin Dak Sevaks (GDS) in the terms of reference of 7th Central Pay Commission. 

Grant of civil servant status to GDS and grant of all benefits of departmental employees on pro-rata basis without any discrimination.

The proposal will be referred again to Department of Expenditure for inclusion of GDS in the 7th CPC.

Action by : DDG (Estt)
3.Revision of wages of Casual, Part time, Contingent employees w.e.f 01.01.2006 consequent on revision of wages of regular employees by 6th Pay Commission and regularization of services.
The proposal will be referred again to Department of Expenditure for inclusion of GDS in the 7th CPC.

Action by : DDG (Estt)

4.Grant of merger of 100% DA with pay w.e.f 01.01.2014 for all purposes, including GDS
The proposal stands referred to Department of Expenditure.                                     Item closed

5.Grant of 25% pay as Interim Relief (IR) w.e.f 01.01.2014 to all employees including GDS

The proposal stands referred to Department of Expenditure.                                      Item closed

6.Scrap the New Pension Scheme (NPS) and include all employees recruited on or after 01.01.2004 under the old statutory pension scheme.

It is outside the jurisdiction of this Department.                                             Item closed

7..Remove 5% condition for compassionate appointment and grant appointment in all deserving cases as in the case of railways. Remove the minimum 50 points condition for GDS compassionate appointment.

8.Compassionate appointment for regular employees:-
Department of Posts follows the DOP&T condition of 5% of direct recruitment quota for compassionate appointment.                                              Item closed

.Compassionate appointment for GDS:-
The proposal will be sent by staff side, which will be examined.

Action by : DDG (Estt) Staff side

8.Fill up all vacant posts in all cadres including MMS & GDS.
(a) By direct recruitment.
(b) By holding DPC and granting promotions.
Instructions regarding filling up of vacant posts will be reiterated to all the Circles.

 As regards MMS cadre, the revised RRs of Manager, Sr. Manager and Sr. Manager (NFSG) have been approved by the DOP&T and UPSC and are presently with Ministry of Law and Justice for legal vetting.  Once the same are notified, the recruitment in MMS cadre will be initiated.                                                                                           Action by : DDG (P)

9.Implement cadre restructuring in postal, RMS, MMS and Postal Accounts as per the proposal signed with the JCM (DC) staff side.

The examination of proposals regarding Cadre Restructuring will be expedited and will be sent to DOP&T within specified period as decided in the JCM meeting                 Action by: DDG (Estt)

10. Settle MACP related issues
(a) Promotions accrued by passing departmental promotional examinations should not be counted towards MACP. Implement Jodhpur CAT Judgement.
(b) Bench mark should not be made applicable to non- gazette posts.
(c) Stepping up of pay with junior should be allowed in MACP also.
(d) Pay fixation on promotional hierarchy and not grade Pay hierarchy.

Hon. High Court of Rajasthan at Jodhpur had stayed the order passed by CAT till final disposal of the present petition.  We may await the decision of the Court.                  Action by: DDG (Estt)

11. Settle issues relating to Postmaster Cadre officials.
(a) Allow to write IP and PS Group ‘B’ examinations.
(b) Relaxation in service conditions for promotion from one grade to another, at par with general line promotions to identical posts.

(a)    to(c) – The proposal will be examined.
(d) The matter is Subjudice.  Action cannot be taken till the OA is disposed off. Action by : DDG (P)

12. Reimburse full mileage allowance to system Administrators and fix duty hours and responsibilities of SAs. Create separate cadre for system administrators

Presently in Circles, the work of System Administrators is managed by PA/SA. Hence, normal rules applicable to PA/SA would apply. 

   The proposal regarding creation of separate cadre for System Administrators was discussed in the last JCM Meeting held on 27.11.2013. In this meeting, this item was closed and the staff side was informed that :-
      Having a separate cadre for System Administrator will not be advantageous for them since there would be no channel for promotion to the higher grade. If the System Administrators continue in the PA grade the channel of promotion is available. Looking from a macro view, it will be in the interest of System Administrators if they continue in the PA cadre as the educational qualification for system administration in any Department/Ministry will require technical qualification and the present System Administrators may not possess the same.                                                       Item closed

13.Grant of cash handling allowance to Treasures in Post Offices at par with cashiers in RMS & Administrative offices.
The proposal is under active consideration.                              Action by : DDG (Estt)

14. Counting of Special 14. Allowance granted to PO & RMS Accountants for pay fixation on promotions as the promotional post involves higher responsibilities.
Allowance admissible to PO / RMS Accountants is in nature of “Special Allowance” and not “Special Pay”.  Thus, it does not qualify for being taken into account for pay fixation.   Item closed

15.Settle all issues related to IT Modernization Project- computerization, Core Banking Solution, Core Insurance Solution etc.
(a) Replace out dated computers and peripherals with new ones.
(b) Increase network capabilities and Bandwidth.
(c) Set right the users credentials problems in leave arrangements etc.
(d) Stop hasty “Go Live” of CBS, CIS till cleansing of data pucca.

(e) Provide all assistance and stop harassment in the implementation of CBS & CIS.

(f) Grant enhanced financial powers to Head Postmasters.
The requirement for replacement has been worked out and action for   procurement / approval is under process. Other issues being addressed.  Enhancement of financial powers will be examined.

DDG (Tech.) /DDG (FS)/
16. Prompt and regular holding of JCM, Departmental Council Meeting, Periodical meeting with Secretary Department of Posts, Sports Board meeting and Welfare Board meeting. Ensure representation of recognised Federations in Sports Board and Welfare Board by calling for nominations.                                                 Action taken.         Item Closed. 

17. Ensure prompt and regular holding of JCM (Regional Council) meeting at Circle level, Formal Four Monthly meeting with CPMG, Bi-monthly meeting at PMG/DPS HQ level and monthly meetings at Divisional level. Implement a monitoring mechanism at Directorate level to ensure conducting of Circle/Divisional level meetings at regular intervals
Action takenThe instructions will be reiterated to the defaulting Circles.  Item closed.

18. Avoid abnormal delay in conducting Departmental Promotion Committees (DPC) at all levels and grant promotion to eligible officials
Instructions will be reiterated.   D.O. letter will be addressed to all Heads of  Circles from Member (P) and monitoring done.                                                                            Action by : DDG (P)

19. Fill up all vacant posts of Chief Postmasters General (CPMsG) Postmaster Generals (PMsG) and Director of Postal Services (DPS). At present, posts are remaining vacant for months together and additional charge/combined duty is ordered, which adversely affects the efficiency of the services and also delay in setting staff matters.

Vacant posts are being filled up.                                                                      Item closed

20. Notify canteen employees New Recruitment Rules and fill up all vacant posts in Departmental Canteens/Tiffin Rooms exempting the posts from the purview of downsizing order and reviewing the posts abolished/kept vacant.

RRs of this cadre are under preparation.  However, the vacant post can be filled up on the basis of existing RRs. Necessary instructions will be issued.                  Action by : DDG (P)

21. Introduce Medical Reimbursement Scheme to GDS
GDS are eligible for financial assistance under the Circle Welfare Fund.  The proposal to increase the limits of financial assistance will be examined by the Welfare Board.

The proposal for introduction of GDS Health Insurance Scheme on the lines of Rashtriya Swaasthya Bima Yojana (RSBY) involving a recurring cost of Rs.7.29 crores per annum stands referred to Ministry of Finance, Department of Expenditure.  This is being pursued with the Ministry of Finance.

Action by : DDG (Estt)

22. Ensure time bound and speedy disposal of all Rule-9 cases and Review/Revision petition cases pending at Directorate level.

During the period between 01/04/2010 and 15/07/2014, 1656 cases have been liquidated out of 1860 cases of Rule 9 / Review/ Revision/Appeal received in the Directorate.  All the Rule 9 cases pertaining to the years before 2013 are being attended on priority basis and will be disposed off within six months.

A Single Window System for receipt of Rule 9 cases from the Circles has been introduced at Directorate to avoid delay in processing.  Now officers in circles are required to come personally and submit the case at single window.  The cases which are complete are being accepted for further processing.  Otherwise incomplete cases are returned to the officers from circles with the request to remove the discrepancies.  This system is helping the officers in Vigilance Petition Section to submit the cases to UPSC and dispose off them at the earliest.                                                                               Item closed

23. Allot sufficient funds and sanction all pending bills.
(a) PLI/RPLI incentive bills.
(b) Medical Reimbursement Bills (ROHSC)
(c) Tour TA Bills
(d) OTA Bills

Funds have been allotted to all the Circles and they have also been advised to ensure that the funds are not surrendered.                                                                                                               Item closed

24. Enhance overtime allowance rates at par with Railways.
The proposal has been supported by the Department and referred to 7th Central Pay Commission.

Action by : DDG (Estt)
25. (a) All Circle offices/ Regional offices/DPLI office, Kolkata must be allowed to function as Circle Processing Centres (CPCs) while implementing Core Insurance Solutions (CIS) through McCamish for steady growth of PLI/RPLI Business.

(a)    Stop diversion of 615 posts
(576 posts of Pas from C.O.s and 39 posts of Pas from APS PLI CELL) ordered vide Department of Posts, Establishment Division No. 43-47/2013-PE-II dated the 9th June, 2014.

(b)   Stop harassment and victimization of staff of Circle Administrative offices in the name of decentralization of PLI/RPLI.
(d)Specific concerns will be examined.                       Action by : CGM (PLI)

26. Stop ordering officials to work on Sundays and holidays in some Circles and also stop harassment of staff by Circle/Regional/Divisional Heads. Eg. 1) Karnataka Circle 2) Delhi Circle.
No such instructions have been issued by the Directorate.  The information received from Delhi and Karnataka Circles is as below:-
“The staff is rarely called for duty on Sundays & Holidays except on occasions of National Cleaning Drive of Post Offices, Departmental Examinations or IT Modernization Project works for which Compensatory off are granted to them.”                                                               Item closed.

27. Allot sufficient funds to circles for carrying out constructions, repairs and maintenance of Departmental buildings/Postal Staff Quarters and RMS Rest Houses.

Available funds are being allotted to Circles.                                                    Item closed.

28. 28.Take stringent measures to eradicate corruption from Postal Department. Stern action should be taken against those committing frauds and corruption. Stop disciplinary action against innocent officials in the name of contributory negligence, instead of punishing the principal offender.

No directions can be given to any disciplinary authority.                                            Item closed.

29. Fill up vacant posts of Astt. Manger/Manager and Sr. manager in MMS.
Action to be completed within a specified period as decided in the JCM meeting. Action by : DDG (P)

30. Make substitute arrangement in all vacant Postmen and MTS Posts. Wherever GDS are not available, outsiders should be allowed to work as substitutes.

The Establishment Division has issued instruction to the Circles to fill up all vacancies of GDS BPM & justified posts of all other approved categories.  Guidelines regulating substitute arrangements to be made in place of regular GDS already stand issued vide letter No.17-115/2001-GDS dated 21/10/2002, in case it is not possible to manage the work with combination of duties.

Substitute arrangements against vacant Postman and MTS posts are made at the local level as and when required.

Powers have been delegated to Heads of Circles for outsourcing of work.                  Item closed

31. Modify the orders dated 22/5/1979 regarding existing time factor given for delivery of articles taking into account the actual time required for door to door delivery.

This is being referred to the Work Study Unit for re-examination of the matter. Action by : DDG (Estt)

32.Increase the percentage of PS Group ‘B’ Posts to General line in LDCE and allow all PACO/PA SBCO & SA also to write the examination.

The proposal will be examined again on receipt of the same from the staff side.

  33. Open more L1 offices as recommended by CPMsG. Eg.- Guntakal RMS in A.P. Circle.

The recommendation of CPMG, Andhra Pradesh Circle to shift the Kurnool L1 office to Guntakal will be examined.                                                                                                             Action by : DDG (MB)

34. Powers for writing APARs of SBCO staff may be delegated to AO (SBCO) instead of Divisional heads and stop imposing the work of SB Branch on SBCO.

After roll out of CBS, the role and responsibility of SBCO is to be re-designed and fixed.  The issue will be examined in detail thereafter.                                                       Action by : DDG (FS)

35. Prompt supply of good quality uniform and kit items and change of old specification

The matter for improving the quality and specification of the items of uniform has been taken up with the Bureau of Indian Standard (BIS), which is the nodal department for finalizing specifications of uniform and kit items.  BIS has been requested to suitably upgrade technical specifications of uniform articles in the light of technical progression and change in the constitution of materials used for manufacturing these items.  It has also been requested to benchmark the new specifications against the ones presently available in the market and as per the present day trend.

The Directorate has been regularly issuing instructions to Heads of Circles for prompt supply of good quality uniforms.  The instructions will be reiterated.

A detailed report on the subject will be called for from Maharashtra and Andhra Pradesh Circles as requested by the staff side.                                                         Action by : DDG (Estates & MM)

36. Stop vindictive actions of GM (Finance) Postal Accounts Chennai. More than hundred Postal Accounts employees are charge sheeted. GM (Finance) even refused to heed the instructions of DDG (PAF).
The matter will be looked into, as discussed.                                                   Action by : JS&FA

37. Review of marks of JAO (P) Part-II examination held in December 2012 in r/o SC/ST candidates. As the exam was conducted on the basis of old recruitment Rules i.e. JAO and the said posts are Group ‘B’ (Non- Gazetted) review may be held.

The proposal is under examination and the case will be put up to Secretary (Posts) within a period of one month.                                                                                        Action by : DDG (PAF) 

38. Creation of appropriate number of posts of Multi Tasking Staff (MTS) in RMS after assessing the total work hours of the vacant GDSMM posts to mitigate the problems of the staff and RMS services.

There is a ban on creation of posts by the Department of Expenditure.        Item closed

39.Immediate notification of HSG-I Recruitment Rules and transferring of all IP line HSG-I posts to General line as already agreed in the JCM Departmental Council meeting.

The Recruitment Rules for HSG-I in PO & RMS offices have since been notified on 17/07/2014. 

The Recruitment Rules for HSG-I (SBCO) is under process in consultation with DOP&T.

       Action by : DDG (P).
40. Revise Postmen / Mail Guard / MTS Recruitment Rules.  Stop open market recruitment.  Restore seniority quota promotion:-

This item was earlier discussed in the JCM (DC) and it is assured by Secretary (Posts) that the Recruitment Rules will be reviewed after one or two Recruitment / Promotional exam are over, as DOP&T may not approve immediate revision of Recruitment Rules already approved by it.  Now more than two Postmen/MG/ MTS recruitment / examination is over and hence it is requested to take action to revise the Recruitment Rules and stop open quota recruitment.  Entire vacancies may be earmarked for GDS and Casual Labourers as existed in the pre-revised Recruitment Rules.

As decided in earlier JCM, the said RRs are to be relooked after seeing the outcome of one or two exams. The process is still going on. Most of the Circles have completed one round of recruitment process for direct recruitment quota, and others on their way to completing the same. Subsequently, pre-appointment