Government of India
Ministry of Communications & IT
Department of Posts
( SR Section )
Dak Bhavan, Sansad Marg,
New Delhi -110001
No.6/2/2011-SR
Dated the 17th February, 2012
To
Secretary
General. NFPE
Secretary
General, FNPO
Subject: Draft minutes of the
meeting of Departmental Council (JCM) held on 10.02.2012 – Vetting thereof.
Sir,
Please find enclosed draft minutes
of the meeting of Departmental Council (JCM) held on 10.02.2012. The draft will
be put up for consideration of Chairperson, Departmental Council after receipt
of your no objection/comments.
Yours faithfully,
(Subhash Chander)
Director(SR & Legal)
Minutes
of the meeting of Departmental Council (JCM) held on 10.02.2011
……….
A meeting of the Departmental
Council (JCM) under the Chairpersonship of Secretary(Posts) was held on
10.02.2012. The following were present:
|
Official
Side
|
Staff
Side
|
|
1. Ms.
Manjula Prasher, Secretary(P) & Chairperson, Departmental Council(JCM)
2. Ms.
Yesodhara Menon, Member(P)
3. Ms.
Suneeta Trivedi, Member(Plg.)
4. Shri
Santosh Gauriar, Member(O)
5. Kalpana
Tiwari, CGM MB&O
6. Shri
S.K. Sinha, CGM PLI
7. Shri
Tilak De, DDG(MM&Estates)
8. Shri
V.P. Singh, DDG(Estt.)
9. Shri
Salim Haque, DDG(P)
10. Ms. Aindri
Anurag, DDG(PO&CP)
11. Shri A.S.
Prasad, DDG(FS)
12. Shri V.K.
Tiwary, DDG(R&P)
13. Shri Subhash
Chander, Director(SR&Legal)
|
1.
Shri K.V. Sridharan, Leader
2.
Shri Giriraj Singh,
3.
Shri M. Krishnan,
4.
Shri D. Theagarajan
5.
Shri D. Kishan Rao
6.
Shri Ishwar Singh Dabas
7.
Shri T. N. Rahate
8.
Shri P. Suresh
9.
Shri Pranab Bhattacharjee
10.
Shri A.H. Siddiqui
11.
Shri K. Ragavendra
12.
Shri S.
Karunanidhi
13.
Shri Surinder Pal
|
The meeting started with
introductory remarks of the Chairperson wherein she apprised of the staff side
about the proposal of recognition of federations heaving been taken up for
consideration and approval of the competent authority. This was followed
by the staff side thanking the Chairperson for timely convening of the
meeting. Thereafter agenda items were taken up for discussion and the
gist of discussions held during the meeting is as follows:-
Annexure – I
1. Long distance schedules of MMS
The staff side was apprised of the
instructions having been issued to Heads of Circles on 15.06.2010 to increase
the utilization of vehicles by extending the existing schedules up to 300
kms. The position about clearance of Ministry of Finance regarding
purchase of new vehicles as also replacement of old vehicles happening much
faster was also explained to the staff side.
The contention of the staff side was
that the aforesaid instructions are not being observed and it was agreed to
reiterate the said instructions.
2. Diversion of MMS vehicles
The staff side averred that the
vehicles allotted to MMS for operational purposes were diverted to
Circle/Regional offices, which is adversely affecting the efficiency of
mail delivery. They desired issue of strict instructions in the matter so
that vehicles are used for the purpose for which they are procured.
The instructions issued in this
regard by the Department from time to time were brought to the notice of the
staff side with an understanding to reiterate the instructions once again.
3. Holding of examination for
filling up the posts of AMM in MMS
The staff side pointed out delay in
finalization of Rules of Recruitment for the post of Assistant Manager in MMS,
with a request to finalise it on priority. The Chairperson advised the
official side to complete the pending action in regard to finalization of
Recruitment Rules within 2 months.
4. Holding of DPC for filling up the
posts of Deputy Manager MMS
It was agreed to complete the
process within 2 months.
5. Appointment to the grade of
Supdt. Stg. In RMS
The contention of the staff side was
that the 4 posts of Supdt. Sorting in RMS which were meant for general line
officials are either manned by ASPs or by PSS/PMS Group B officials.
Further, the Circles in which these posts exist are also not known.
During discussions, a reference was also made to 4 posts of AD (Recruitment)
out of which 3 are lying vacant. Besides requesting for filling up of the
above posts, the staff side mentioned about their merger with main stream of
Group B posts and increasing quota of General line officials from the
existing 6% to a higher percentage.
The Chairperson advised the
Personnel Division to find out the availability of posts and to fill all the
posts meant for general line officials from that category only.
6. Acute shortage of ‘C’ Bags
The staff side was explained that
for the year 2011-2012, much of the supply has already started and there are
only 2 companies which are yet to start it. Further, action has already
been initiated to ensure timely supply of bags for 2012-2013 & 2013-2014.
The staff side was also apprised about the constitution of a Committee which
will consider decentralization of procurement of stores of other than
prescribed sizes, and the Committee will submit its report within one month.
7. Change of nomenclature of
cleaners in MMS
Redesignation of Cleaner as Helpers
may go against their interest and, therefore, it was agreed to drop the
item.
8. Change of Recruitment Rules
ensuring parity in recruitment to the posts of Postmen and Mailguards in the
Department of Posts
The Recruitment Rules for the posts
of Postmen and Mailguards have been revised and notified in the Gazette of
India after due deliberations. In the background of the above, it was
agreed to drop the item.
9. Recruitment in the cadre of
erstwhile Group D upgraded as Multi Skilled Employees in the Department of
Posts
In the background of Revised Rules
of MTS it was agreed to drop the item.
10. Providing additional hand to
single handed offices due to decentralization of RD Work etc.
The staff side drew attention to the
agreement reached in an earlier meeting of the Departmental Council (JCM) in
2006 in the wake of which a Sub Committee was constituted, which submitted its
report in favour of the proposal. In turn, it was reported to them that
norms for the work of decentralized schemes like RD/MIS have already been
finalized and further, redeployment was within the power of the CPMSG.
11. Implementation of
recommendations of the 5th CPC with regard to payment of cash
handling allowance to treasurers and Asst. Treasurers in Post Offices.
The Staff Side was informed that the
proposal was taken up with the Ministry of Finance in 2010 but it was not
agreed to.
12. Payment of OSA and other
benefits to MMS staff on par with RMS Staff.
The proposal of the Staff Side was
agreed to.
13. Allot 19% Group B vacancies for
General line and permit all Group C officials in Postal, RMS, Admn. And Postal
A/Cs with minimum 20 years of service to appear in the exam by dispensing with
present reservation of posts to RMS & Admn. Staff.
It was agreed to constitute a
Committee which will look into the matter and submit its report within 2
months.
14. ACP Scheme to wiremen and
electrical staff.
In the background of instructions
issued by the Department vide No. 2-13/2009/PCC dated 12.08.2012, it was
agreed to drop the item.
15. Streamlining the work of Cash
Certificates and causing uniform work procedure.
The staff side was informed about
the norms having been issued on 26.04.2010, a copy of which was supplied.
16. Anomaly in the preparation of PA
gradation list. Date of confirmation should not be taken now and d ate of
appointment be taken for construing seniority. Fixing seniority based on
the date of confirmation in unconstitutional and discriminatory and dropping of
confirmation examination.
It was agreed to refer the matter to
the Committee constituted to consider item No.13.
17. Ensure speedy verification of
caste.
It was agreed to reiterate the
instructions of DOPT to the Maharashtra Circle.
18. Merger of Despatch Riders with
the Drivers.
In the background of different rules
of recruitment for the post of Despatch Riders and Drivers, the proposal could
not be agreed to.
19. Allowing lift operators to sit
for the LGO examination.
It was explained that it was a
different category altogether and thus it would not be possible to allow the
Lift Operators to sit for LGO examination.
Annexure -2
1.Non absorption of Lift Operators
Referring to the case of 5 Lift
operators working at Howrah Post Office building, the Staff Side was informed
that it appeared to be a case of absorption of Casual Labourers and not Lift
operators and therefore it was agreed to drop the item.
2. Relaxation of educational
qualification in respect of widow applicant for compassionate appointment.
The staff side was apprised of the
position that prior to implementation of the recommendations of 6th
CPC, in case of widows the provision to relax the educational qualification
existed subject to the condition that it would not adversely affect the
work. The above clause has been found missing in the 6th CPC
recommendation and, therefore, its continuance thereafter will be ascertained
from the Department of Personnel & Training.
3. Request for correct
identification of Speed Post Hubs.
The staff side was informed that
selection of Speed Post Hubs was done as part of Mail Network Optimisation
Project after a comprehensive study of the network and taking into account mail
volume Air/Rail/Road connectivity into account. In regard to Asansol, the
Chairperson explained her discussions with the CPMG West Bengal in which he was
asked to increase the mail business during the next 3 months and the position
will be reviewed thereafter.
4. Request to issue instructions to
the Heads of Circles to follow the Directorate order in respect of Speed Post
Norms.
The instructions have already been
issued and therefore it was agreed to drop the item.
5. Request to extend the Station
Tenure to Senior Manager Cadre in MMS.
The proposal of the Staff Side that
rotational transfers should be done on time, was agreed to by the Chairperson.
6. Incentive structure for handling
UIDAI (Aadhar) cards to the PO staff.
The contention of the staff side was
that Aadhar Cards were being handed over to the Postmen for delivery along with
other dak which form part of their normal duties without considering their
limitations in this regard. Mention was also made about higher rate of
incentive being paid in Andhra Pradesh Circle with a request to maintain
uniformity in the Circles.
It was clarified to the staff side
that there is a provision to ensure delivery of Aadhar Cards within 15 days
from the date of booking and it was quite a relaxed condition, in comparison to
other Speed Post articles. In the matter of payment of incentive, the
Chairperson agreed to reiterate the instructions in relation to Speed Post articles
(including Aadhar) of the Department to all Heads of Circles. Higher
incentive cannot be approved.
7. Reassessment of the Role of the
Office Supdts. Working in Circle Administrative offices including the office of
the DPLI and upgradation of them as the holder of Gazetted Group-B posts.
It was agreed to drop the item.
8. Promotion of senior most HSG-I in
each regional office as office Supdt.
It was agreed to drop the item.
9. Release the Pension/DCRG of
employees against whom minor penalty proceedings concluded after retirement.
In the light of instructions having
been issued by the Department and reiterated vide letter dated 10.02.2012, it
was agreed to drop the item.
10. Pay protection to employees who
seek transfer to a lower post under FR 15(a)/transfer under Rule 38.
It was agreed to have a relook into
the matter5.
11. Construction of Departmental
Buildings for Postal Accounts Offices at Hyderabad, Trivandrum and Patna.
The Staff side was informed that all
the 3 projects will be considered for construction during the 12th
Plan period, subject to availability of funds.
12. To fill up the time scale Driver
Post at MMS.
It was agreed to have a relook into
the matter of filling up of all residual vacancies of Drivers in the MMS.
13. Revival of Bandel and Barasat
RMS in West Bengal Circle.
The staff side was explained that in
view of the networking exercise, L1 and L2 has to be followed and
therefore this item become irrelevant. It was further clarified that in
the wake of networking exercise, number of mail offices with less than 10,000
mails are being allowed to continue. In the light of the above
discussions, it was agreed to drop this item.
14. Problem arisen subsequent on
centralization of Tax related work at HO in S.B.Branch.
The staff side was apprised that TDS
is a mandatory income tax requirement and is part of the statutory requirement
when commission is paid to agents. There is every possibility that the
issues raised by them will be sorted out by the new software. It was further
stated that in case the issue does not get resolved with the new Financial
Services software, this would be examined separately.
15. Posting of in charge of BPC –
regarding.
It was agreed to look into the
matter.
16. Request for procurement and supply
of scanner to HOs and SOs in Maharashtra Circle effecting MSEDEL bills on
e-payment.
The staff side was informed that the
matter had been discussed with the CPMG Maharashtra Circle and the
possibilities were being explored to split the existing Barcode of
Maharashtra State Electricity Board so that it comes within 12 digit Bar
code reader. It was also explained that the Department would not be in a
position to procure scanner so as to suit the requirement of different
organizations, utilizing the services of the Post Office. In the
background of the above, the item was dropped.
17. Delivery/Remarks on Speed Post
articles pertaining to Pass Port - Clarifications sought for.
After discussions, it was
agreed to reiterate the instructions of the Department to all concerned.
18. Irregularities in the accounting
procedure in Post Offices – case of Delhi Circle.
It was agreed to look into the
matter.
19. Postal Assistant Direct
recruitment – compulsory education in regional language – regarding.
After detailed discussions, it
was agreed to drop the item.
20. Reduction of tenure in the
Naxalite threat areas in Baster division, Chattisgarh circle.
The staff side was informed that the
issue falls within the purview of the Circle Office.
21. Holding of JAO part II
Examination – regarding.
It was informed to the staff side
that the matter was earlier taken up with the Ministry of Law & Justice and
is now under consideration in consultation with the Department of Personnel
& Training. It was also stated that in case of eligible
candidates, the examination may be conducted without much delay.
22. Arbitrary & irregular Audit
objection and recovery of licence fee from the officials provided with rent
free recommendation.
In the wake of instructions issued
by the CPMG West Bengal, it was agreed to drop the item.
23. Removal of age limit for
appearing in IPO exam.
After detailed discussions it was
agreed to drop the item.
24. Evolution of norms for all
duties performed my Multi tasking staff (erstwhile Group-D).
The staff side was informed that
norms for all the duties performed by MTS are being evolved.
25. Creation of justified additional
posts while implementing new system for delivery work and allowing postmen to
write correct remarks for non delivery.
The issue is under examination by
the Postmen Committee, under the Chairpersonship of CGM PLI.
26. Grant of uniform and kit
maintenance allowances.
The fact of the matter having been
taken up with the Department of Personnel & Training vide letter dated
02.02.2012 was brought to the notice of the staff side.
27. Providing Security to cash
overseers.
The staff side was informed that the
present cash limits are not so high to provide for the security and further the
Circle Heads would be instructed to ensure adherence to the line limits by all
concerned. It was also agreed to examine the feasibility of raising line
limits and to provide security guards in the Post Offices located in highly
sensitive areas. The issue of utilizing services of the bank branches
located in the area will also be examined.
28. Incentive to Mail overseers for
procuring PRLI Business.
It was agreed to issue a
clarification to the effect that Mail Overseers are also eligible for
incentives on par with other departmental officials and depending upon
the suitability, they can be engaged for this work.
29. Weight and size limit of express
post parcels delivery of by Postmen.
It was agreed to reiterate the
existing instructions on the subject to all Heads of Circles.
30. To keep status quo in the post
of Departmental Stamp Vendor.
The staff side was informed that the
issue is covered by the standing instructions on utilization of surplus
manpower and redeployment of posts and therefore, the plea to maintain
status quo cannot be approved.
