Report of the
Committee On
Cadre Restructuring in Mail Motor Service
20 November 2012
Table of Contents
Annexures
1. Annexure 1 – Directorate letter No.
01/01/2011-SR, dated 20.1.2012 of Constitution of committee for Cadre
restructuring.
2. Annexure 2 - Terms of Reference, letter
No. 01/01/2011-SR, dated 26.4.2012
3. Annexure 3 – Minutes of meetings of
Cadre restructuring committee.
4. Annexure 4 – List of MMS Units in
different Circles.
5. Annexure 5 – Organisation Structure of
MMS.
6. Annexure 6- M /O Defence Services
(Revised) pay Rules.
7. Annexure 7- Recommendations of CRC of M/O
Railways
8. Annexure 8- Matching Saving calculation in case
of Artisans.
9. Annexure 9- Recommended Draft recruitment rules
of Artisans.
10. Annexure 10- Recommended Draft recruitment rules
of Drivers.
11. Annexure 11- Recommended Draft recruitment rules
of Store Officers.
12. Annexure 12- Recommended Draft recruitment rules
of Assistant Manager.
Tables
1. Recommendations related to MTS (Technical)
2. Comparison of Promotions of Artisan and Driver
Cadres.
3. Promotional avenues of Artisan staff in M/O
Defence.
4. Promotional avenues of Artisan staff in M/O
Railways.
5. Recommendations related to Artisan Staff in case
of Recruitment (Departmental and Direct quota) and Promotions.
6. Charge hand existing Recruitment rules
(Departmental Quota).
7. Charge hand existing Recruitment rules (Direct
Quota).
8. Recommendations relating to Recruitment
rules of Technical Supervisors (Departmental Quota).
9. Recommendations relating
to Recruitment rules of Technical Supervisors (Direct -Quota).
10. Matching Saving Calculation details in case of
Technical Supervisor.
11. Recommendations relating
to Recruitment rules in case of Drivers(Departmental /Direct Quota)
12. Recommendations relating to Promotions
of Drivers Cadre.
13. Recommendations relating
to Recruitment rules of MMS Postal Assistants.
14. Recommendations relating
to Recruitment rules of Store Officer.
15. Recommendations relating
to Recruitment rules of Assistant Managers.
Abbreviations
Central Pay Commission
|
|
DP
|
Departmental Promotion
|
DR
|
Direct Recruitment
|
GP
|
Grade Pay
|
MACP
|
Modified Assured Career
Progression
|
MCM
|
Master Craftsman.
|
MMS
|
Mail Motor Service.
|
MTS
|
Multi Tasking Staff
|
PB
|
Pay Band
|
Directorate letter no. DOP.01/01/2011-SR
dated 20-01-2012 constituted the Committee for Cadre Restructuring on Mail
Motor Service. The Committee co-opted
the services of Shri.L.A.Arshad Khan Manager, MMS, Hyderabad.
The Committee Report is
submitted herewith for consideration of the of Posts
AP Circle, Hyderabad
|
Shri. Giri Raj Singh
General Secretary, AIRMS & MMS
E U, Group C
|
|
R.K.Sharma
Director (MV)
Postal Directorate
|
D. Theagarajan
General Secretary, NURMS & MMS
E U, Group C
|
|
L.Arshad Khan
Manager, MMS, Hyderabad
|
Chapter 1
Executive Summary
Mail Motor Service (MMS) was started in
1944. MMS is an organization that manages transport services to Department
of Posts. It is entrusted with the functions like timely deployment of MMS
vehicles for transmission of mails, cash, etc. between various offices, repair/
maintenance of MMS vehicles, procurement of stores requires replacing with worn
out accessories/spares, maintenance of Inspection Vehicles, etc. Over the years
some functions have been dropped and new ones added. Many changes have come in
the roles and responsibilities of Manager and staff working in MMS. There have
also been several changes that came about in the structuring and management of
other cadres in Department of Posts which has implications on the MMS cadres in
terms of recruitment, promotions and career growth. Further, the automobile
field scenario is changing fast in many respects. All these necessitated a
review and re-structuring of MMS cadres in order to ensure and improve
operational efficiency.
Ms. K. Sandhya
Rani - Chair Person
Shri
R.K.Sharma - Member - Official Side
Shri Giri Raj
Singh - Member - Staff Side
Shri
D.Theagarajan - Member - Staff Side
The Committee co-opted the services of
Shri.L.A.Arshad Khan Manager, MMS, Hyderabad.
The Postal Directorate
issued the following Terms of Reference2 for the Committee for Restructuring of
cadre of MMS. The TOR is at Annexure 2
i.
Review of all the
Cadres of MMS Staff (Non- Gazetted only), with an objective to give MMS a
balanced structure with comparablepromotional avenues to its staff.
ii.
Review of eligibility
conditions inter alia including educational/ technical qualifications for
appointment to various cadres.
iii.
Scope of implementation
of fast-track promotion to the PAs of MMS.
iv.
To consider creation/
abolition of posts in MMS in order to make the recommendations of the committee
implementable.
While keeping the
above Terms of Reference in view, the Committee members agreed on the following
additional framework for the Committee’s deliberations and conclusions:
i.
Keep in view the
emerging technological changes in the automobile field and resultant
enhancement of capacities of MMS Cadres.
ii.
Look at the present and
proposed cadre restructuring underway in comparable Govt. of
India Ministries including Railways
andDefence Ministries/s.
iii.
Keep in view the
guidelines and framework set by the VI Central Pay Commission (CPC).
The Committee members
met on several dates 3(Annexure-3) and discussed in detail the
different aspects involved in MMS cadre restructuring. Manager MMS, Hyderabad,
the Co-opted member apprised the Committee about the current working of the
MMS. The concerns /grievances received from various Service Unions, individuals
and cadres of MMS were studied in depth.
Committee studied the
present recruitment rules (educational qualifications, experience at entry
level, etc.) nature of duties, promotional avenues, anomalies, stagnation being
experienced by specific cadres compared to similar cadres in the . Comparison
in terms of duties and responsibilities, recruitment rules and promotional
avenues has been made with reference to other related Central Government s. The
cadres entering with the same GP at entry level but having different
promotional avenues thereafter were assessed. The Committee also looked at the
anomalies arising for certain cadres due to implementation of VI CPC, with a
view to recommend ways to address such anomalies and resultant
grievances.
There are five (4)
technical and five (5) non technical cadres in MMS as listed below:
Technical cadres:
i.
Multi Tasking Staff
(MTS-Cleaners, Semiskilled Artisans).
ii.
Artisans
iii.
Technical Supervisor
iv.
Technical Postal
Assistants
Non- Technical Cadres
i.
Multi tasking staff
(Office peon, Safaiwala, Waterman, Sweeper etc.)
ii.
Drivers.
iii.
Postal Assistants
iv.
Store Officers
v.
Assistant Managers
The list of MMS units in
different Circles is given at Annexure 4. The
Organizational Structure of MMS is at Annexure 5
Currently MMS is
responsible for the following main functions:
i.
Conveyance of mail bags
between Post offices and Railway stations, Air sorting offices, Sea Ports
etc.
ii.
Clearance of letter
boxes
iii.
Conveyance of Cash.
iv.
Delivery of heavy
parcels in some places.]
v.
Purchase, repair and
maintenance of vehicles for the above purpose.
vi.
Operation of vehicles
for Logistic services.
vii.
Bulk mail pickup and
delivery for Bulk Mail Centres.
viii.
Operation of vehicles
for Speed Post / EPP services.
ix.
Direct delivery and
Pickup bulk mail from bulk mail customers.
x.
Operating long distance
Schedules in place of Railway sections.
xi.
Cargo Schedules.
xii.
Mobile Post Offices
xiii.
Repairs/Maintenance
of Staff cars/Inspection vehicles
Qualified Automobile
Engineers designated as Sr. Managers Mail Motor Services are the in-charge of
the units at Mumbai, Kolkata, Delhi and Chennai. Qualified Automobile Engineers
designated as Managers Mail Motor Services are in-charge of the units of
service at Ahmedabad, Bangalore, Ernakulam, Guwahati, Hyderabad, Kanpur,
Nagpur, Patna, Pune, Madurai, Coimbatore, Chandigarh and Bhopal. The remaining
units are under the control of Sr. Superintendents/Superintendants of Post
Offices who exercise the same powers as that of Managers with reference to
matters related to the Mail Motor Service.
There are five (5)
different sections in MMS namely Administration Section, Accounts Section,
Traffic Section, Store Section and Workshop. Sr. Manager/ Manager head the MMS
Units, and owe the responsibility for the smooth, efficient functioning of all
the Sections. All the Sections in-charges in turn report to the Manager in
connection with all the matters related to their respective Sections.
Administration
Section: Office Supervisor/Head
clerk is in-charge of this section. Office Assistants, Office Peon (MTS) work
in this section dealing with administrative matters. All the staff matters,
including recruitment, leave granting, transfers, deputation, disciplinary,
promotion, legal, and administrative matter is dealt by this section. Monthly
regular statements on various subjects, important events, correspondence with
CO relating to Parliament questions and other statements, disposal of leave
applications of staff of MMS and disposal of RTI applications is dealt by this
section.
Accounts Section: Accounts officer/Asst Accounts
officer/Sr.Accountant is in-charge of this section. This section deals with the
matters related to Maintenance of Service books, Monthly accounts returns,
Scrutinizing Medical bills and advances for sanctioning, preparation of Pension
papers for onward submission to Director of Accounts, Pay bills preparation,
and Processing Vehicle maintenance and repair bills etc. Assistant Accounts
officer, Office Assistants and Multi tasking staff are working in this Section
headed by Accounts officer.
Traffic Section: Deputy Managers are in-charge of this
section in four Metro units, including Delhi, Kolkata, Mumbai and Chennai. In
other units Assistant Managers are in-charge of this section. They are
responsible for smooth running of Traffic operations. All the traffic
operations of MMS Units across the country are computerized and Schedules are
being released and closed online. Assistant Managers, Postal Assistants,
Drivers, Dispatch riders and Multitasking staff are working in this section.
The main functions of this section are ensuring timely running of defined
regular Schedules, maintaining log sheets, preparation of OTA bills and
submitting the same to accounts section for further processing, dealing with
accidents cases, maintaining records related to drivers’ license and
frequency of preventive maintenance, arrangement of drivers in schedules, etc.
Store Section: Store officer/Store Keeper is in-charge
of Store section. Store keeper, Postal Assistants and Multi Tasking Staff
assist in handling all matters related to procurement of Spare parts, Tyres
/Tubes as per the procedure laid down in the Revised Account Procedure
(RAP) and floating tenders for procurement and disposals etc, Updating the
records like Purchase diary, Issue Register and Stock Register etc. Preparation
of bills related to procurement of spares, repairs, Engine oils/lubricants etc
for vehicles maintenance. This section is also responsible for disposal of
unserviceable stores/condemned vehicles by floating tenders.
Work Shop Section: Technical Supervisor/Charge-Hand is the
in-charge of this Section in MMS Units. He is responsible for all technical
matters related to maintenance of vehicles. Charge hand, Artisans (Mechanics,
painters, upholsters, tyremen, tinsmith etc) along with Multitasking staff
assist Technical Supervisor in maintaining and repairing the vehicles.
The present Multi
Tasking Staff (Technical), (Group- C) prior to VI Central Pay Commission (CPC)
were designated as Cleaners (Group-D). There were two categories namely
Cleaners and Semi- Skilled tradesmen. The Pre –Revised Scale of Pay of feeder
Cadre Cleaner was 2550-55-2660-60-3200 (S1) and that of Semi-Skilled tradesmen
was Rs. 2650-65-3300-70-4000 (S3) in addition to general Sweeper, Orderly,
Chowkidar, Office Peon, etc.
In VI CPC the two
unskilled/Cleaner and Semi-Skilled categories were brought under one Scale i.e.
(Pre-Revised Rs. 2750-70-3800-75-4400 S4) Rs. 5200-20200 with G.P 1800/- along
with general Group-D officials in MMS. Both these unskilled/ Cleaner and
Semi-Skilled categories benefitted in VI CPC as they were elevated from S1 and
S3 level Pay Scales to S4 level Pay Scale. Both these two categories were
designated as MTS in VI CPC along with General Group D officials like Orderly,
Chowkidar, Office Peon, etc. With this, the Recruitment Rules have become
unsuitable for these two Cadres as they become the feeder Cadre to highly
skilled Artisans Grade. Further, VI CPC in Para no.3.83 recommended the
following.
“In all future
recruitments in the Central Government would only be in the posts belonging to
Group-C or higher categories carrying minimum qualifications as Matriculation
or ITI.”
1.
Duties
and responsibilities
The following duties are
entrusted to the Cleaners (Group- D) now designated as MTS working in MMS Vide
Directorate Letter no.50-10/72-PE-I Dt.02-02-1973
i.
Cleaning, Washing, Servicing
and Greasing of all the Vehicles
ii.
To check up the water
level in the radiator, Engine oil, Gear Oil, Differential Oil, Brake Fluid
in Master Cylinder and to top-up.
iii.
To inflate Tyres, remove
the Tyres from the Vehicle, dismantle the tyre from the rim, attend the
puncture, reassemble and them fix into the Vehicle.
iv.
To
assist Artisans to carry out minor repairs of first line in
nature in the workshop/depot and while attending the break down on the route
and also to any other work that is to be assigned by the in-charge of the work
shop.
v.
To check the
Petrol/Diesel tank of the Vehicles, issue fuel to the Vehicle and operate
the Petrol/Diesel.
At present recruitment
to this cadre is being done as per the instructions issued vide Directorate
letter no 45-2/2011-SPB-I Dated at New Delhi the 27.1.2011.
2.
Issues and Grievances
The Committee
carefully examined the representations submitted by the various Associations,
Unions and individuals. The following suggestions/issues related to this cadre
have been put before the Committee:
i.
All India RMS & MMS
Employees Union Group C, affiliated with NFPE and National Union of
RMS & MMS Employees Group C, affiliated with FNPO
a. Enhance the educational qualifications at the
entry level.
b. The promotional avenue for Cleaners/ MTS may be
arrived at based on the Railways and Defence Services Model
c. Staff side members also suggested giving equal
opportunity to Casual labourers /Temporary Status
Casual labourers (TSCL) and outsiders at the feeder level
recruitment.
ii.
Others
a. Up gradation of Pay Scale to Rs 3200-85-4900(S6)
from Rs.2650-65-3300-70-4000 (S3)
b. GP of Semi-Skilled should be fixed as
Rs.2000/- and there after regular promotions in the subsequent GPs
should be given at an interval of 5, 5 and 6 years respectively.
c. Feeder cadre MTS should be granted PB-3 with GP
Rs.1900/- and educational qualifications should be enhanced to 10th or
ITI.
d. Those who are in Semi skilled cadre should be
placed in PB-3 with GP Rs.2000/-.
e. While filling up the posts
of Artisans, a certain percentage should be prescribed for
MTS
Staff
side Committee members stated that the MTS (Technical) category of staff
undertake risky and arduous nature of work, involving working in polluted and
unhygienic environment beside performing very hard physical labour. Due to this
nature of duties, staff side members demanded good future promotional prospects
to this cadre, besides financial up gradation under MACP. Staff side members
suggested enhancing educational qualifications of this category as per VI CPC
besides imparting good promotional avenues and future to this Category.
3.
Discussion
The Committee discussed
the issues relating to the MTS (Technical) cadre in detail by keeping in view
the proposals received by different Associations, viability, nature of duties,
recommendations of VI CPC, responsibilities and anomalies. The Committee
unanimously agreed to enhance the existing Educational Qualifications as per
the recommendations of CPC stated above and also keeping in view the changing
scenario of up-gradation of technology in automobile field. Due to introduction
of electronic control system in automotive engines it has become mandatory to
check the performance and diagnose the engine with electronic gadgets. To do
this technically qualified and knowledgeable technicians are required in this
field, to perform the desired tasks. Hence, the Committee is of the view to
enhance the present qualifications to 10th Standard + ITI.
The Committee examined
and agreed unanimously to enhance the present educational qualifications of
MTS. The Committee is of the view that with up-gradation of Technology,
intake in this feeder cadre should be technically qualified people, having
sound technical background. These MTS (Technical) personnel can be provided
promotional avenues in the cadres of Driver, Artisan and Postal Assistant.
Hence, the Committee adopted a method, to open these promotional avenues to the
MTS (Technical) cadres. If 50% MTS (Technical) is given opportunity in
promotion each, in Driver and Artisan cadre at entry level they will have good
promotional avenues and attractive career growth.
It is reported that in
Railways and Defence Departments, the Semi-Skilled tradesmen promotion to
higher GP is allowed. Staff side requested that similar model may be adopted in
Department of Posts for the MTS (Technical) cadres. This would entail an
increase of GP at the entry level. As this would affect the VI CPC GP
hierarchy of Artisans & Drivers, the Committee did not agree for this
suggestion.
Keeping in view the
guidelines / frame work of VI CPC and the GP of relevant cadres, the Committee
is of the view that some of the suggestions received from other individuals and
un-recognized Associations are not viable.
4.
Recommendations
Keeping the above discussion
in view, the Committee recommends the following amendments in recruitment and
promotions of MTS (Technical) cadre:
CATEGORY
|
EXISTING RULES
|
RECOMMENDED RULES
|
Education
|
Middle School Pass
|
1O + ITI PASS
|
Age
|
18 - 25 Years for DR
50 Years for GDS & TSCL
|
21 - 30 Years for DR
40 Years for GDS & TSCL
|
Scale of pay & GP (Rs.)
|
Rs.5200-20200 & Rs.1800
|
Rs.5200-20200 & Rs.1800
|
Quota under DP & DR
|
As per the Gazette of India
extraordinary Part-II Section-3 Sub section (i) dated 01-12-2010 and
Directorate letter no 45-2/011 SPB-I dated 27th Jan 2011.
|
100% Under DR
|
Mode of recruitment
|
By Selection
|
By Selection
|
It is highlighted by
the Service Associations that Artisan cadre is badly neglected and not
having adequate promotional avenues on par with the drivers, though both are
joining in the same Pay Band and GP at the entry level. This anomaly in the
cadre should be removed by amending the policy of promotion to Artisans on par with
driver cadre in Mail Motor Service. This will reduce unrest amongst the Artisan
personnel and improve their working efficiency besides maintaining the balance
in the organization structure.
At present there are
many tradesman categories in the cadre of Artisans. The categories are
Mechanic, Tyre-man, Electrician, Blacksmith, Tinsmith, Welder, Carpenter,
Painter, Upholster, Turner and Wireman etc. The post of Skilled Artisan is in
basic Group-C category in PB-1 with GP of Rs.1900/-.
The Artisans were last
categorized vide Directorate order No. 17-4/88-PE-I/PE-II (Pt.I) dated
29-06-1992 following IV CPC recommendations as 70% of total
Artisans posts are earmarked for Skilled Artisans, 20% as Highly
Skilled Artisans Grade II and 10% as Highly Skilled Artisans Grade I.
Ministry of Finance Vide GSR No. 552 (E) Dtd.28th July 2009 has
prescribed further re-categorization of Highly Skilled Artisans in the ratio
50:50 and accordingly the revised re-categorization of Highly Skilled Artisans
Grade II and Grade I will be reckoned as 15% of total existing posts
respectively. The recruitment rule for highly Skilled Artisans for Grade-II and
Grade-I have not been framed till now.
The VI CPC recommended
creation of new grade of Master Craftsman as an incentive to the highly Skilled
Artisans to remain in their own line and to enable Government to retain the
highly skilled staff in many critical trades for which there was considerable
demand outside.
There are 39 Charge-Hand
posts in the MMS units, across the country. Charge-Hands play a very vital role
in diagnosing the defects in vehicles before carrying out repairs and to keep
the vehicles roadworthy and operate day to day MMS schedules. They are experts
in all kinds of repairs/maintenance of vehicles. While in Metro cities MMS
Units, in addition to having many posts of Charge Hands, there is also a
Technical Supervisor. However, in medium sized MMS units like Hyderabad,
Bangalore, Nagpur and Ahmedabad, the Charge-Hand is also in-charge of work shop
activities and plays an important role in giving feedback, controlling workshop
staff & reporting directly Managers/Sr. Managers relating to all technical
matters. Due to meagre strength of Charge-Hands in the Department, only a few
senior Artisans were getting promotion to this cadre, that too for a short
period before attaining superannuation. After implementation of VI CPC Charge
Hand posts pay has become identical with highly Skilled Artisan Grade-I post.
As per existing
recruitment rules 33 1/3% Charge-Hand Posts are filled up by Seniority cum
fitness from amongst the skilled trade-man having minimum five years service in
the grade as on 1st July of the recruiting year in the unit
concerned. Remaining 66 2/3% of Posts are filled by selection from skilled
Artisans of the unit concerned possessing the requisite qualifications, failing
which by Direct Recruitment.
1.
Duties
and responsibilities of Artisans
The Artisans
undertake the following duties and responsibilities:
i.
Diagnose the
defects and attend to all type of repairs / maintenance of vehicles,
ii.
Attend to major
assemblies, overhauling, replace worn-out spare parts, check the vehicles
before departure on schedule operations,
iii.
Substitute the vehicle
in case of breakdown/accident, inspection of old spare parts, remove them from
vehicles and replaced with new,
iv.
Carry out testing
of major assemblies of vehicle like engine, gear box,
suspension, overhauling of vehicle and
v.
Servicing/repair/
maintenance of all electrical assemblies like self starter, alternator,
electrical wiring faults etc.
vi.
Welding work of vehicles
requires body repair.
vii.
Engine timing work, dent
remove, re-painting of vehicles.
viii.
Adjust engine valve
clearance, clutch pedal free play etc. to obtain maximum mileage/ performance
from vehicle.
ix.
Clutch defects of
vehicle by removing, repairing, dismantling, and re-assembling major parts of
vehicle.
x.
Carry out brake-test of
vehicles after suspension system repair work.
xi.
Obtain annual fitness
certificate from RTA after following prescribed procedure as per MV act 1988.
xii.
Attend any other work
assigned to him in the interest of service.
The Charge-Hand is a
promotional post for Artisans. He is in charge of workshop or specific
Section in the Workshop
2.
Issues/Grievances
i.
All
India RMS & MMS Employees Union Group C, affiliated with NFPE and National
Union of RMS & MMS Employees Group C, affiliated with FNPO
a.
Enhance the educational
qualifications at the entry level.
b.
The promotional avenue
for Artisans may be arrived at based on the Railways
and Defence Model.
c.
In MMS, Department of
Posts, there are no well defined and regulated promotional avenues.
Therefore many Artisans retire without getting any promotion in their
career. Hence the Service Unions sought to extend promotional
prospects to all the Artisan of MMS.
d.
The existing Charge-Hand
post nomenclature may be changed to Master Craftsman (MCM).
ii.
Others:
a. Enhancing Educational Qualifications of the
Skilled Artisans in MMS.
b. Grant of equal pay to the Skilled Artisans on
par with Doordarshan, Railways and Defence Departments.
c. Promotion should be given immediately after
attaining the minimum qualifying service as per DOP&T
Order. Grant of 35%-30%-20%-15% percentage promotion scheme apart from
MACP with revised recruitment rules. Promotions should be considered on
par with other s like BARC, Navy, and Railways etc
d. Grant of Risk allowance to Artisans on
par with Defence and Railways. Grant of Split duty allowance
to Artisans. Financial up gradation should be given after completion
of 10 years service irrespective completed no of service in the present
cadre/Grade
e. Mechanics should not be treated on par with
other Artisans as Mechanic job is different
from other Artisans and involves higher responsibilities. Hence
Mechanic should get higher pay along with heavy vehicle allowance.
f. Grant of GP Rs.2400/- on par with Computer
Operators as Artisans have to utilize electronic gadgets in
maintenance of Vehicles.
g. Non-granting of financial up gradation under
MACP to the skilled Artisans. Non Granting of financial up-gradation
under MACP-II(Rs.5000-150-8000) to the Skilled Artisans. Removal
of anomaly in granting GP in case of Skilled Artisan under MACP by
enhancingthe pay scale at entry level from Rs. 3050-4590 (pre- revised)
to Rs.3200-4900/-
h. Change of nomenclature of Artisans as
Technicians like Defence and Railways Departments.
i. Up-grade the GP
of Artisans in PB-3 at the entry level on par
with Mail Guards and Postmen.
j. Artisans and Charge-Hand may be
allowed entry in the cadre of Technical Supervisor, introducing
examination on the lines of PSS Group-B.
k. Grant of GP to Charge-Hand on par with
Railways and Defence Departments (Rs.4600/-).
3.
Discussion
The Committee carefully
examined the suggestions/representations received from various Associations,
Unions and individuals. Suggestions that are administratively and operationally
viable were accepted and recommended upon by the Committee. Those suggestions
beyond the scope of the Committee were not considered.
The Staff side members
compared the promotional avenues of the Artisans with Driver category and they
discussed anomalies in detail. Though Drivers and Artisans are joining the same
PB and GP at the entry level, Drivers enjoy greater promotional opportunities
over the same span of time compared Artisans, though the qualifications of
Artisans entering in the feeder cadre are higher. The desirable qualification
for entry in the Driver Cadre is only 8th standard pass. But in
case of Artisans the essential qualifications for entry into the Cadre is 10th with
ITI in the respective trade.
Promotional avenues of
Circle Cadre Driver/Artisans: The Committee developed a comparative table for the Artisan
and Drivers cadre in terms of entry level conditions and promotional avenues thereafter.
The same is indicated at Table below
Cadre
|
Feeder cadre
|
1st Promotion
|
2nd Promotion
|
3rd Promotion
|
1.DRIVER
|
Ordinary Grade
30% of Posts in the Circle
|
Grade-II: 9 yrs of regular service in Ordinary Grade. 30% of
Posts in the Circle earmarked.
|
Grade –I:6 Years regular Service in Grade-II or a combined service
of 15 years in Grade II and in Ordinary Grade put together.
35% of Posts in the Circle
earmarked.
|
Special Grade Driver: 3 Years Service regular service in Grade-I.
5% of Posts in the
Circleearmarked.
|
PB-I in G.P RS.1900/-
|
PB-I in GP Rs.2400/-.
|
PB-I with GP 2800/-
|
PB-II with GP RS.4200/-.
|
|
2.ARTISAN
|
Skilled Artisan.70% of Posts of
Artisans in the Circle.
PB-I with GP-1900/-
|
Highly Skilled Artisan Grade-II.
15% of total posts of Artisans in the Circle. PB-I with GP-2400/-
|
Highly Skilled Artisan Grade-I.
15% of total posts of Artisans in the Circle. PB-I with GP-2800/-
|
-----NIL----
|
Though Drivers and
Artisans are entering in feeder cadres in same PB with same GP, due to
imbalance in promotional avenues, Artisans are retiring in the PB-1 with
GP of Rs. 2800/- where as Drivers are retiring in PB-2 with GP of
Rs.4200/- at the end of their respective careers. Staff side members in the
Committee stressed the need to balance the structure so that both these cadres
should earn same promotional avenues.
The staff side members
of the Committee further compared the promotions in the Defence and Railways.
In Defence Ministry the restructuring of cadre of Artisan staff has been done
in modification of Para 3.8.27 of VI CPC. The Defence Ministry made an
amendment and restructured the cadre of Artisan staff under Defence Services
(Revised pay) Rules, 2008, vide SRO 11 dated 28.08.2009. Based on this, Order
no.11 (5) 2009D (Civ-I) dated June, 2010 was issued, enclosed at Annexure No.6. According to this Order
the following is the structure of Promotion in Defence made effective from
01.01.2006.
SL NO
|
CATEGORY
|
PAYBAND & GP
|
1
|
Skilled
|
PB-1 WITH GP Rs. 1900.
|
2.
|
Highly skilled Grade - II
|
PB-1 WITH GP Rs.2400.
|
3.
|
Highly skilled Grade - I
|
PB-1 WITH GP Rs.2800.
|
4.
|
Master craftsman
|
PB-2 WITH GP Rs.4200.
|
45% of the posts may
grant the pay scale of Skilled Worker (GP of Rs.1900 in PB-1).
25% of the remaining 55%
may grant the pay Scale of MCM (GP of Rs.4200 in PB-2), and the remaining posts
may be divided in a ratio of 50:50 and re-designated as Highly Skilled Worker
Grade-II (GP of Rs.2400 in PB-I) and Highly Skilled Worked Grade-I (GP of
Rs.2800 in PB-I).
Cadre Restructuring
Committee (CRC) of Railways in case of Artisan Staff recommended the following.
The same have been sent to Railway Board for approval. The copy of the note
sent to the Railway Board is enclosed at Annexure 7.
PAY STRUCTURE
|
% AFTER MERGER OF GRADE
|
PROPOSED %
|
4200 in PB-2
|
08
|
16
|
2800 in PB-1
|
41
|
44
|
2400 in PB-1
|
26
|
20
|
1900 in PB-1
|
25
|
20
|
These two models of
Defence and Railways were studied in depth and suitably adapted for
restructuring the cadre of Artisans in DOP.
At present there are 474
posts of Skilled Artisans in Mail Motor Service Units of Posts. Out of which
30% (127) are highly Skilled Gr-II and Gr-I. Remaining 70% (297) Posts are
Skilled Artisan Posts.
Skilled Artisans in the
feeder Cadre are recruited 100% from the Cleaners failing which, by DR. No
upper age limit and educational qualifications has been prescribed for
Departmental candidates. They should have 4 years of service in the Cadre of MV
Cleaner. They are required to qualify in the written test equivalent to Middle
School Examination.
Whereas for Direct
Recruits as per amendment vide DG P&T letter no.65-6/79/NCG dated “A
certificate in the respective trade from any Technical Institution recognized
by the Govt. OR VIII Std pass with experience of one year in the respective
trade “is needed. The age limit for direct recruits is 18-30 years as on 1st July
of the recruiting year.
Due to fast growing
technological changes in the automobile Industry, adoption of electronic
control system, electronic sensors, diagnosis of electronic instruments,
gadgets and maintenance of electro mechanical engines etc., the Skilled
Artisans are expected to have sound technical knowledge and qualifications.
Therefore, the Committee is of the view that, the educational qualifications
for recruitment of Skilled Artisans should be enhanced. It is informed by Staff
side members in the Department of Defence and Railways Artisans got better
promotional prospects for similar kind of work. Staff side members apprised the
Committee that in MMS the Artisans Cadre works in unhygienic and polluted
atmosphere and is neglected Cadre with poor promotional avenues. This is
resulting in frustration and unhappiness among the Artisans Cadre.
Keeping in view the
promotional prospects of similar Cadres in other Central Govt. Departments as
discussed above, the Committee is of the view that promotional avenues for
Artisan Cadre need to be enhanced by making suitable amendments to the existing
recruitment rules. It should also be ensured that this is done on par with
Driver Cadre.
The Charge-Hand is
a promotional post for Artisans. The VI CPC in Para 7.6.8 recommended the merger
of Highly Skilled Artisans Grade I with that of Charge-Hand and placed both the
Cadres at in the same GP. At present the Charge-Hand are placed in PB-1 of Rs.
5200-20200/- with GP of Rs. 2800/-. Charge Hands are experts in their related
field and they play important role to ensure timely repairs of vehicle. Staff
side members apprised that Charge-Hands in the medium sized units are doing the
job of Technical Supervisors and are taking the entire responsibility. However,
they are not given the suitable PB and GP. The Department of Posts did not
agree for enhancement of GP for Charge-Hands. This has created the anomaly.
To set right the
injustice meted out to Charge-Hand Cadre, remove the anomaly and to maintain
the hierarchy with balanced structure in the Cadre, Staff Side members
suggested that all Charge-Hand posts can be surrendered in lieu of creation of
some Technical Supervisor posts based on number of Vehicles.
Further, the VI CPC
recommended creation of new grade of Master Craftsman as an incentive to the
Highly Skilled Artisans to remain in their own line and to enable Government to
retain experienced and skilled staff in many critical trades. It is pointed out
by Staff side representatives that Master Craftsman designation is available in
Railways, in the PB-2 with GP Rs.4200/-. Staff side members insisted to follow
the same in MMS and change the designation of Charge-Hands to that of Master
Craftsman.
The Committee considered
the representations submitted by Unions and Associations and examined the
grievances/issues relating to Artisan cadre. The Committee is of the view that
suggestions relating to changing of designation of Charge-Hand to Master
Craftsman could be considered on par with Ministry of Railways.
To set right the
injustice meted out to this Cadre, remove the anomaly and to maintain the
hierarchy with balanced structure in the Cadre, Staff Side members suggested
that some of the posts can be surrendered in lieu of creation of some Technical
Supervisor Posts based on number of Vehicles.
The suggestions received
from others (individuals and un-recognized Associations) listed at serial
3.1.2.2 (ii) c, d, e, f, are not considered as they are beyond the scope of the
Committee. Further 3.1.2.2 (ii) g, h, i, j, k suggestions are considered
and rejected in view of their non viability.
4.
Recommendations
relating to Artisan Cadre
The following are the
recommendations of the Committee in case of Recruitment to Artisan Cadre:
Category
|
Existing Rules
|
Recommended Rules
|
|||
Education
|
Qualify the test Equal to Middle
School Standard.
|
10 + ITI in respective trade
|
|||
Age
|
No age limit
|
No age limit for DP
candidates
|
|||
Scale of Pay & GP (Rs.)
|
Rs.5200-20200 (PB-I) & Rs.1900
|
Rs.5200-20200 (PB-I) & Rs.1900
|
|||
DepartmentalQuota
|
100% recruitment under
DP failing which by DR.
|
50% for DP Quota.
|
|||
Experience
|
4 years experience as
Cleaner or 1 Year as Semi-Skilled.
|
Minimum 3 Years experience as MTS
(Technical)
|
|||
For Mechanics
additionalrequirement
|
Possession of Heavy Motor Vehicle
(HMV) Licence
|
Possession of Heavy Motor Vehicle
(HMV) Licence
|
|||
Artisans : Direct Recruitment
|
|||||
Category
|
Existing Rules
|
Recommended Rules
|
|||
Education
|
A Certificate in the
respective Trade from any Technical institution, recognized by the Govt. or 8th Std.
|
10 + ITI Pass recognized by
Govt.
|
|||
Age
|
18-30 Years as on 1STJuly
of the Recruiting year.
|
21-30 Years as on the Recruiting
year.
|
|||
Scale of Pay &GP(RS)
|
Rs.5200-20200(PB-I) &
Rs.1900/-
|
Rs.5200-20200(PB-I) &
Rs.1900/-
|
|||
Experience
|
One year experience in the
respective trade in a reputed organization if does not possess ITI.
|
Min. 3 years experience in the
respective trade in a reputed organization.
|
|||
For Mechanic Trade additional
requirement.
|
Possession of Heavy Motor Vehicle
(HMV) License
|
Possession of Heavy Motor Vehicle
(HMV) Licence
|
|||
Recommended Promotional avenues in
the Artisans Cadre
|
|||||
Sl.No.
|
Category
|
ExistingPB & GP
|
Recommended PB & GP
|
Percentage
|
|
Existing
|
Proposed
|
||||
1
|
Skilled Artisan Grade-III
|
PB-1 with GPRs1900/-
|
PB-1 with GP Rs 1900/-
|
70%
|
30%
|
2.
|
Skilled Artisan Grade-II
|
PB-1 with GP Rs.2400/-
|
PB-1 with GP RS.2400/-
|
15%
|
30%
|
3.
|
Skilled Artisan Grade-I
|
PB-1 with GP Rs.2800/-
|
PB-1 with GP Rs.2800/-
|
15%
|
25%
|
4.
|
Master Craftsman
|
PB-2 with GP Rs.4200/-
|
PB-2 with GP Rs.4200/-
|
--
|
15%
|
Note: - Detailed
calculation for creation of additional posts of Artisans (for matching savings)
as per revised percentage recommended above is at Annexure No.8
Eligibility Criteria for
Promotions
i.
Skilled Artisan
Grade – III should have completed minimum 9 years of regular Service
in the Ordinary grade to get the eligibility for Skilled Artisan Grade-II.
ii.
Skilled Artisan Grade-II
should have completed minimum 6 years of regular Service in the Grade II or a
combined service of 15 years in Grade II and ordinary grade put together
to get the eligibility for Skilled Artisan Grade-I.
iii.
Skilled Artisan Grade-I
should have completed minimum 3 years of regular Service to get the eligibility
for Master Craftsman or 20 years regular service in ordinary grade.
iv.
Promotions for
Grade-III, II and I will be on the basis of prescribed test and for
Master Craftsman on the basis of Seniority cum fitness.
Artisans may be allowed
to appear for PA/SA examination subject to fulfilment of eligible criteria as
per Recruitment rule
The Committee also
recommends amendment to the existing Recruitment rules for Artisans in line
with the above recommendations.
Category
|
Existing Rules
|
Recommended
Rules
|
Education
|
Pass in Middle School
|
The Charge-Hand Post is proposed
to be upgraded to Master Craftsman post with matching savings
|
Age
|
No age limit
|
|
Departmentalquota
(DP)
|
100% under DP*
|
|
PB &
GP (Rs)
|
PB1 Rs.5200-20200 & GP
Rs.2800/-
|
|
Experience
|
One year experience in the Grade.
|
*33.33% by seniority cum
fitness amongst Skilled Tradesmen who have put in not less than five years
service in the grade on the 1st of July of the year of
recruitment in the unit concerned. 66.67 % by selection from skilled Tradesmen
of the unit concerned who possess the requisite qualification failing which by
direct recruitment. If no suitable candidate is available then recruitment
should be made directly.
Category
|
Existing Rules
|
Recommended Rules
|
Education
|
Pass in matriculation or an
equivalent examination.
|
The Chargehand Post is proposed to
be upgraded to Master Craftsman post with matching savings
|
Age
|
18 - 30 Years as on 1st July
of the Recruiting year.
|
|
DR Quota
|
If no suitable candidate available
then only recruitment should be made under DR Quota.
|
|
PB &
GP (Rs)
|
PB1 Rs.5200-20200 & GP
Rs.2800/-
|
|
Experience
|
One year experience in the grade
|
The Committee recommends
surrender of 39 Charge-Hand posts in lieu of creating some Technical Supervisor
posts in the MMS Units. The basis for creation of the Technical Supervisor post
is one Technical Supervisor for every 15-30 Vehicles in the Unit in accordance
with the Directorate letter no 50-10/82-PE.I dtd 19-08-1985. The creation of
Technical Supervisor Posts is further subject to matching savings through
surrendered Charge Hand posts.
In view of the
recommendations of Committee on promotional avenues in the cadre of Artisans
the additional expenditure involved to revise existing percentage proposed by
the Committee works out to Rs.48,14,220/-. This is neutralized by surrendering
Seventy Six (76) of the 474 Artisans posts and managing the Work-shops with the
remaining 398 posts. Alternately the scope of matching savings through
surrendering of other Cadres may be examined at appropriate time.
Thirteen (13) Technical
Supervisor posts available in MMS units and they are in-charge of Workshops.
Technical Supervisors are to have minimum 2 Years experience with Degree or
Diploma in Mechanical or Automobile Engineering from recognized Institutions.
They join in PB-2 Rs.9300-34800/- with GP of Rs.4200/-. They have
responsibility for ensuring total preventive maintenance and repairs of the
vehicles. There are no promotional avenues to this cadre except MACP.
1.
Duties/
Responsibilities
The duties assigned to
the Technical supervisor vide dte. letter No. 50-9/78-PE-I dt. 28 Oct.
1979 are furnished below:
Technical Supervisor
will be overall in charge of the Workshop/ major overhauling section and other
ancillary shops/ maintenance section as the case may be and second in command
on technical side to the Managers/Sr. Managers. His specific duties are:
i.
He will be responsible
for proper maintenance and repair of the vehicles and other components.
ii.
Wherever the Technical
Supervisor holds independent charge of a small unit, they are not only
responsible for maintenance and repair of vehicles and other components
iii.
They are also
responsible for proper running of the mail/cash schedules, drawl and issue of
fuel and stores, maintenance of all records prescribed in the Accounting
procedure and submitting of accounts and due returns to the Manager/ Sr.
Manager, Head of the Circle as the case may be.
iv.
Identify the defects in
the vehicles/ components, if need by taking road test of vehicle and issue
suitable instructions to the Charge-Hands /Artisans.
v.
Judicially allot the
work to the Artisans through Charge-Hand or directly and get the
maintenance / repairs carried out effectively and expeditiously with a
view to keep the number of off-road vehicles within the prescribed limit.
vi.
Running day to day
schedules smoothly without any dislocation to the conveyance of mails/
cash /personnel.
vii.
Sanctioning authority for
grant of casual leave and recommending authority for Earned leave for the
technical staff including Charge-Hands and Cleaners.
viii.
Maintain
the Memoranda of Service and write the confidential reports of all the
technical staff including Charge-Hands and Cleaners working under him and get
them countersigned by Manager/Sr. Manager.
ix.
Enforce discipline
in the Workshop and other ancillary shops.
x.
Assist the Sr. Manager
in all the developmental programme and carry out any other duties entrusted to
him by Manager/Sr. Manager in the interest of service.
2.
Issues/Grievances
Staff side members have
pointed that all the Workshops in MMS do not have technically qualified
officer as in-charge. They have suggested that all the MMS units should have
one Technical Supervisors and Recruitment rules may be got changed according to
the requirements.
All India RMS & MMS
Employees Union Group C, affiliated with NFPE and National Union of RMS &
MMS Employees Group C, affiliated with FNPO
i.
The promotional avenues
for Technical Supervisor may be ensured by changing recruitment rules.
ii.
The nomenclature of
Technical Supervisors may be changed to Foreman.
iii.
Staff side members
suggested recruiting 50% under DR Quota and 50% under DP Quota. Since they
are technically qualified personnel, they may be considered for at least
three (3) promotions in their entire service.
3.
Discussion
Technical Supervisor is
Circle Cadre post, like all other Supervisory cadres. They are recruited under
DR and DP quota earmarked as per recruitment rules. There are no promotional
avenues in this cadre.
As per VI CPC there
should be at least three promotions for any cadre in the entire career.
In view of the above
mentioned multifarious duties and responsibilities assigned to the Technical
Supervisor, the Committee is of the view that better promotional avenues should
be provided for the Technical Supervisor cadre.
The Committee therefore
recommends the following:
Category
|
Existing Rules
|
Recommended Rules
|
Education
|
Matriculation Pass
|
10 + ITI.
|
Age
|
No age limit for Departmental
candidates
|
No age limit for Departmental
candidates.
|
PB & GP(Rs)
|
Rs.9300-34800 & GP Rs.4200/-
|
Rs.9300-34800 & GP Rs.4600/-
|
Departmental Quota
|
33% DP Quota
|
50% DP Quota.
|
Experience
|
5 years al service.
|
At least 5 years experience in
HSA-I or 7 years of experience in HSA–II or 2 Years of experience in Master
Craftsman.
|
Mode of recruitment
|
Selection
|
Selection
|
Table No.9 Technical Supervisor:
Direct Recruitment Quota
|
||
Category
|
Existing Recruitment Rules
|
Recommended Rules
|
Education
|
A Degree or Diploma in Mechanical,
Automobile Engineering from any recognized institution or Passed Matriculation
with practical experience of at least 5 years.
|
A Degree or Diploma in Mechanical,
Automobile Engineering from any recognized institution.
|
Age
|
22-30 Years
|
21-30 years
|
Scale of pay & GP(Rs)
|
Rs.9300-34800 & GP Rs.4200/-
|
Rs 9300-34800 & Rs.4600/-
|
DR quota
|
67%
|
50%
|
Experience
|
At least 2 years experience
in an automobile firm or repute or Govt. workshop
|
At least 2 years experience
in an automobile firm or repute or Govt. workshop
|
Mode of recruitment
|
By selection.
|
By selection.
|
4.
Recommendations
of the Committee in case of promotions:
Technical Supervisor
may be granted one promotion in PB-2 with GP Rs.4800/- after completion of 6
years service and in PB-2 with GP RS.5400/- after completion of four (4) years
of service.
The detailed calculation
for up gradation of posts of Technical Supervisor as per committee
recommendation is appended below:
Category
|
Existing no. of posts
|
Total Existing Expenditure @ GP.
4200/-
|
Total No. of Posts proposed
|
Total Expenditure @ GP. 4600/- X
18
|
Additional expenditure for
upgradation of proposed 18posts
|
Matching saving after surrender of
76 posts
|
Technical supervisor
|
13
|
54600
|
18
|
82800
|
28200
|
29000
|
Technical Postal
Assistants in MMS were recruited to maintain the Franking Machines, Stamp
Cancellation machines and adding listing machines in Post Offices and also
Postal Machine Organizations. These posts now lost the importance as Postal
machine organizations are scrapped and hardly any machines left for maintenance
in the Department. The Postal Machine Organizations are no more functionally
active in view of computerisation of Post Offices. The Mechanized Franking
machines are also replaced with Electronic Franking Machines and Remotely
Managed Franking Machines in Post Offices. Annual Maintenance Contracts (AMCs)
take care of the maintenance needs of the Franking Machines.
At present Technical
Postal Assistants’ services are being used in Traffic operation in Mail Motor
Services. In some Circles they are used as System Administrators after
appropriate re-training.
The Committee is of the
view that these posts be merged with PA Cadre.
Committee recommends
merging the posts of Technical Postal Assistants with Office Assistance
Cadre of MMS.
Non Technical Cadres
include Chowkidars, Jamedars, Water Woman, Office Peon, Sweepers and
Duftarie, etc. MTS (Non Technical) are recruited as per Directorate
Notification vide no.45-/2011-SPB-1 dated the 27th January,
2011.
1.
Duties
and responsibilities
i.
Maintenance
of Diary/Dispatch/Movement Registers including entry in computer and
physical maintenance of records.
ii.
Submission of periodical
statements of routine nature like absentee statement etc.
iii.
Preparation and
submission of indents with the approval of Supervisor.
iv.
Photocopying and sending
of fax messages.
v.
Delivery of Dak within
and outside building.
vi.
Watch
and Ward/Care Taker duties, opening and closing of rooms, general
cleanliness and upkeep of section/unit/office including dusting of furniture,
cleaning of building, rooms, fixtures; upkeep of parks, lawns, potted plants
etc.
vii.
Other non-clerical work
in the section/unit.
viii.
Driving of vehicles, if
in possession of valid driving license.
ix.
Sale of Postage
stamps/stationery, Assistance in booking of Registered/ Parcel and Speed Post
Articles, Receipt and Dispatch of Mails including preparation of
Mail/Registered/ Parcel lists, preparation of delivery lists for
registered articles/money orders.
x.
Scanning of
Speed Post bags/Articles and uploading on the speed net or any other
software dealing with the processing of speed post articles or
similar other activity.
xi.
Assistance in sorting of
mails, exchange of mail, letter box clearance etc.
xii.
Handling customer
enquiries.
2.
Issues/Grievances
All India RMS & MMS
Employees Union Group C, affiliated with NFPE and National Union of RMS &
MMS Employees Group C, affiliated with FNPO
i.
The
issues/grievances of the cadre are being studied by the Cadre
Restructuring Committee appointed by the under the Chairmanship of
DDG (P). We may await the recommendation of the Committee.
ii.
The periodicity of MACP
may be reduced to eight years.
iii.
MTS (Non
Technical) may be allowed to appear for the recruitment of PA,
Driver and Artisan posts under DP quota.
3.
Discussion
The existing MACP is
applicable to the MTS (Non Technical) cadres. As per the existing MACP rules,
the periodicity is for 10 years. Any reduction of periodicity for MTS
(Non Technical) cadres will have implications for other cadres. However, it is
a fact that there are no promotional opportunities for promotion to MTS (Non
Technical) cadre resulting in frustration and unhappiness among the cadre.
Hence this committee is of the view that better promotional avenues should be
made available for MTS (Non Technical) cadre.
The Department has
already constituted a Cadre Restructuring Committee for Group C and MTS under
the Chairmanship of DDG (P). Hence this Committee did not examine the issues at
length.
MTS non technical may be
allowed to appear for the recruitment of PA, Driver and Artisan posts under DP
quota. All the above issues and grievances raised by the staff side may be
forwarded by MV Section of Postal Directorate to the CRC for further
examination.
Twenty six (26) Dispatch
Riders posts are available across the country (20 posts in MMS Delhi and 6
Posts in MMS Nagpur).
1.
Duties
and responsibilities
All duties assigned
to Drivers, are also performed by Dispatch Riders. They are expected to
properly take out or receive mails/postal articles from street or office letter
boxes and arrange for their despatch to the post office or mail office or mail
business centre. The Dispatch Riders utilize three wheelers/ motor cycle or
other suitable LMVs for this purpose.
To take over keys for
opening/closing of LBs in the LB beats from Traffic Section, MMS before
departing on schedule and return them to the same section after despatch of LB
clearances.
Any other duty assigned
by Manager MMS or superior authority.
2.
Issues
and grievances:
The All India RMS
& MMS Employees Union Group C, affiliated with NFPE and National Union of
RMS & MMS Employees Group C, affiliated with FNPO requested for merger of
Dispatch Rider Cadre with the cadre of MMS Drivers.
3.
Discussion
The duties of Dispatch
riders are similar to the drivers of 4-wheeler except that they also drive
three wheeler vehicles. Since most of the three wheeler vehicles have been
replaced with four wheels, they have been entrusted the duties to drive the
four wheeler vehicles for conveyance of mail.
4.
Recommendations
The Committee
recommends merger of Dispatch Riders cadre with the Driver cadre. There is no additional
expenditure involved in such merger.
One thousand, five
hundred and seventy three (1573) operative MMS Driver posts are available
across the country.
Drivers are
backbone of MMS organization and they constitute about 50% of total staff of
MMS. Their duties are hazardous and tough compared to staff car drivers since
apart from driving the vehicles; they have to receive and deliver the mail bags
to Post offices, to the customer/ Public.
1.
Duties
and Responsibilities:
They have entrusted
following duties:
i.
Taking the log sheet
under signature duly filling up name of driver, vehicle number,
and kilometre reading, and departure time, name of schedule, date
etc. and signing the register.
ii.
Checking the allotted
vehicle before leaving on schedule on the following aspects:
a. Check the water level in radiator, air
pressure in tyres and engine oil level, oil and water leakages if any and
cleanliness.
b. Check and ensure about the availability of spare
wheel, jack, and essential tools, doors and door locks in working condition
etc.
c. Check diesel/petrol position in the
tank. Ensure topping up of fuel, if necessary.
d. Defects/deficiencies in the vehicles
noticed/experienced if any with regards to the above or other aspects should be
reported to workshop immediately and got rectified before leaving
garage/premises.
iii.
Obtaining of actual
arrival/departure time and signature of mail exchange clerk of the concerned
PO/RMS/Transit office/Stage on the log sheet on every stage with the help of
mail peon/mail guard/mail clerk provided with the schedule. Also obtaining
the remarks for delay/detention etc. at any stage.
iv.
Following the prescribed
path as per schedule and showing the log sheet to inspecting officers if
desired/asked for.
v.
During the schedule
period, attending of immediate nature of breakdown or work such as filling of
water in radiator, change of puncture tyre etc.
vi.
On completion of
schedules, park the vehicle on the platform for its tank dip reading and
filling of diesel /petrol required and parking the vehicle on prescribed place.
vii.
During the schedule run
if any break down occurs, as far as possible take the vehicle to the nearest
Post office/RMS/Police Station or any place where the vehicle can be kept
safely. After that intimate details of breakdown and place to MMS traffic
control room so that mechanical staff can be deputed to attend the breakdown.
Note down the place of breakdown in the log sheet. Also note down the time,
nature, name of the person who attended breakdown and time of getting the same
or another vehicle for operating remainingpart of schedule. It is very
specifically mentioned here that the driver will not leave the vehicle in
unsafe condition. Otherwise, for the entire losses he will be held responsible.
viii.
Signing the
petrol/diesel issue register.
ix.
Noting of defects of
vehicle in the defect register which were observed by the driver during the run
of the vehicles.
x.
Returning of log sheet
duly signed and filled in all the columns and signing the gate register.
xi.
Performing of any duty
other than usual turn duty. Also OT duty of ordered in the interest of service.
xii.
On the way if any
accident occurs, it should be immediately intimated and a report to the nearest
Police station should be lodged with details. After that full details of the
accident with reason should be intimated to the traffic control room/Assistant
Manager for further action.
2.
Issues/Grievances
The following issues/
grievance and suggestions were received by the Committee by various
Unions/ Associations and individuals. In their representations they referred to
the degree of risk involved in driving the vehicles, continuous driving and
handling the vehicle for over eight hours, hard nature of duties and importance
of job. Only 5% of posts are earmarked for Special grade drivers in the PB-2
with GP 4200. Staff side members emphasised the need to improve the percentage
of posts earmarked for different grades in the cadre.
i.
All India RMS & MMS
Employees Union Group C, affiliated with NFPE and National Union of RMS &
MMS Employees Group C, affiliated with FNPO
a.
Enhance the education
qualifications for recruitment of Drivers.
b.
Enhance and rationalize
the existing promotional avenues to address the grievance about stagnation in
lower cadre.
c.
MMS Drivers should be
treated as unique cadre exclusive to DOP and not brought under common cadre of
drivers to include Lok Sabha / Rajya Sabha Drivers, other Central Government s
and staff car drivers.
d.
Special allowance may be
granted for MMS Drivers performing specific duties including Logistic Post,
Speed Post (where driver takes care of mail exchange - loading &
unloading) and EPP. Split Duty allowance may be granted.
e.
Drivers may be granted
Rs.2400/- GP at entry level. Otherwise MMS drivers should
be treated on par with Postmen and Mail Guards
f.
To fill all the vacant
posts of Drivers.
ii.
Suggestions
from Others :
a. Increase the educational Qualifications of
the Postal MMS Drivers.
b. Relax norms for Granting Split duty allowance to
drivers.
c. Grant of increments to the Drivers performing
Mail exchange duty.
d. All the vacant posts should be filled up to
avoid OTA and accidents and revision of OTA
e. Grant of equal pay to the MMS Drivers on par
with Lok Sabha and Rajya Sabha Drivers.
f. The Driver should be brought under Technical
Cadre.
g. Grant of Risk allowance,
Washing allowance, Valuable handling allowance, steering
allowance, Breakdown allowance, special pay or six increments for
driving Bus or Lorry to Drivers.
h. Regularization of past service rendered as
casual labour.
i. Up gradation of Pay Scale of Driver in PB-II
from GP. Rs.1900/- to Rs.2400/-. Grant of Pay to the Postal Drivers on par
with Lok Sabha and Rajya Sabha Drivers
j. Promotions should be given without changing the
present avenues. Drivers should be given 25%-40%-25%-10% Grade III, II, I
and Special Grade Promotions
k. Creation of Supervisory Posts in Driver cadre
equal to Technical Supervisor available in Artisan Cadre.
3.
Discussion:
The Committee
examined the above issues and grievances relating to the Driver cadre. All
genuine issues which are within the scope of the Committee were considered.
A cursory view of the
duties of Drivers of MMS shows that their duties and responsibilities are tough
and hard compared to Staff car drivers. Drivers also undertake additional
duties other than driving of vehicles assigned to them, like mail exchange,
long distance driving on Logistic Post routes, etc. However, Drivers are not
being granted any special allowance or incentive for this.
Further, there is merit
in the argument that MMS Drivers should not be brought under common cadre
considering the fact that in other s the nature of work of the Driver is
entirely different from that of MMS Drivers. MMS Driver drives on an average
100 kilometres per day carrying heavy load of mails in busy traffic throughout
his working hours. The Staff Car Drivers of other Central Govt. s drive the
vehicles only for two to three hours or so, whereas the MMS Drivers have to
drive vehicles seven and half hours per day. In major cities and towns, Drivers
have to complete their schedule duty by driving at least 10 to 11 hours due to
various reasons like traffic congestion, detention etc. With the introduction
of Logistic service, Drivers are required to undertake long distance driving.
The Scale of Pay of MMS
Drivers was on par with the LDC of other Central Government s up to IV Pay
Commission. In V Pay Commission, it was equated with the Scale of Pay of
Postman/Mail Guard. This has lead to a strong grievance among the Drivers
cadre. Further, VI CPC has compounded the grievance by placing the Drivers in
the lower GP than that of the GP of Postman/Mail Guard. This has resulted in
some of the Drivers approaching the Central Administrative Tribunal and the
High Court.
The
existing promotional avenues for MMS Drivers provides for a ratio of 30:
30: 35: 5 for Grade III, II, I and Special Grade. Earmarking of only 5% of
posts for Special Grade is resulting in a large majority of Drivers retiring
without attaining eligibility of higher GP i.e. Rs.4200/- in PB-II. There is a
need to address the grievance among the Drivers cadre emerging out of this by
rationalizing and changing the existing ratios for promotion of different
Grades within the Cadres. The Committee sees scope for improving the existing
percentage of Promotions in different Grades in order to keep parity in
promotions with Artisans and also to maintain a balanced promotional policy
between these two Cadres.
The enhancement of GP of
the Drivers on par with PA/PM/ MG and the revision of rates of OTA does not
come under the purview of the Committee. Hence they were not examined.
Currently, the Drivers
are eligible for split duty and travelling allowance. No other special
allowances are being granted to them. The request made by other individual
and unrecognized Associations for grant of Risk allowance, Washing allowance,
Valuable handling allowance, steering allowance, Breakdown allowance, special
pay or six increments for driving Bus or Lorry to Drivers, are beyond the scope
of the Committee. Hence the merit of these suggestions was not examined by the
Committee. For the same reason the suggestions listed at serial 3.2.3.2 (ii).
f, j, k, l and m were not examined by the Committee.
The Committee is of
the view that the educational qualifications of the Drivers need to be enhanced
besides providing better promotional avenues in the cadre based on the
promotional avenues in other Central Govt. Departments and also of feeder
cadres in the Department.
4.
Recommendations:
After a thorough
examination of various issues and grievances, the Committee makes the following
recommendations relating to recruitment, promotion and allowances.
i.
Specific recommendations
relating to recruitment for and DR quota etc. are noted in
the Table below –
Category
|
Existing Rules
|
Recommended Rules
|
Education
|
VIII Std pass desirable
|
10th class Pass as
per MV Act.
|
Age
|
No age limit
|
50 Years
|
DP Quota
|
50%
|
50%
|
Experience
|
3 Years experience for Group
D
|
Min 3 Years experience as MTS
|
Driving license
|
Should possess light and Heavy
Motor Vehicle license.
|
Should possess Heavy Motor Vehicle
driving license.
|
Mode of selection
|
By Selection
|
By Selection.
|
Drivers: Direct Recruitment
|
||
Category
|
Existing Rules
|
Recommended Rules
|
Education
|
VIII Std Pass desirable
|
10th Pass
mandatory.
|
Age
|
21-28 Years as on 1st July
of Recruiting year
|
21-30 Years as on 1st July
of Recruiting year
|
DR Quota
|
50%
|
50%
|
Experience
|
At least 4 Years in driving light
and heavy vehicles provided they should have at least one year experience of
driving heavy vehicle and must possess valid driving license to that effect.
|
At least 4 Years in driving light
and heavy vehicles provided they should have at least one year experience of
driving heavy vehicle and must possess valid driving license to that effect
|
Mode ofRecruitment
|
By selection
|
By selection.
|
ii.
MMS Drivers may be
allowed to appear for PAs examination subject to fulfilment of
eligible criteria as per Recruitment rule.
iii.
Regarding enhancing and
rationalizing promotional avenues the Committee’s recommendations are indicated
in the Table below
Sl.No.
|
Category
|
Existing PB & GP
(Rs.)
|
Recommended PB & GP
|
Percentage
|
|
Existing
|
Proposed
|
||||
1.
|
Driver Grade-III
|
PB-1 with GPRs.1900/-
|
PB-1 with GP Rs.1900/-
|
30%
|
30%
|
2.
|
Driver Grade-II
|
PB-1 with GPRs.2400/-
|
PB-1 with GP Rs.2400/-
|
30%
|
30%
|
3.
|
Driver Grade-I
|
PB-1 with GPRs.2800/-
|
PB-1 with GP Rs.2800
|
35%
|
25%
|
4.
|
Special Grade
|
PB-2 with GPRs.4200/-
|
PB-2 with GP Rs.4200/-
|
5%
|
15%
|
The ratio for promotion
may be changed to 30:30:25:15 for Grade III, II, I and Special Grade. The
financial burden that may arise out of this rationalization may be offset by
enhancing the working hours of the Drivers from the current 7 hours and 30
minutes to 8 hours.
The existing eligibility
conditions as listed below may be continued for providing inter-grade
promotions in the Drivers’ cadre.
- Driver in Grade-III should have
completed 9 years of regular service in Ordinary Grade to get the
eligibility for Grade-II.
- Driver in Grade-II should have
completed 6 years of regular service in Grade-II or a combined service of
15 years in Grade II or Ordinary Grade put together to get the eligibility
for Grade-I.
- Driver in Grade-I should have
completed 3 years of Service in Grade-I to get the eligibility for Special
Grade.
The method of Promotion
to Grade-II and Grade-I will be by promotion on Non-Selection (Seniority
-cum-fitness) basis and will be further subject to passing of a Trade Test of
appropriate Standard and to Special Grade will be on the basis of
Seniority-cum- fitness.
iv.
Considering the hard
nature of their duties the Committee recommends granting of
special monetary incentive to MMS Drivers performing
duties relating to Logistic Post and EPP on similar lines as
in Speed Post (where driver takes care of mail exchange - loading &
unloading).
v.
The drivers of Mail
Motor Service are operative one entrusted with the tough, hard duties as
compared to Staff car drivers; they need more attention particularly at the
stage of their superannuation retirement. There are total 1573 operative
drivers’ posts. It is proposed to create 1% of total posts of operative
drivers i.e. total 16 no additional post of “Traffic controller “in
all MMS units having fleet of more than 20 vehicles in PB-2 with GP of Rs.
4200/- + special allowance of Rs.1000/month. The method of Promotion to
the post of ‘Traffic controller’ will be by promotion on
(Seniority-cum-fitness basis amongst available Special Grade driver.)
Two hundred and fifty
(250) PAs posts approximately are available in MMS across the country. Revised
procedure, Scheme and syllabus for filling up of the Post of Postal Assistants
in MMS is circulated vide Directorate letter no. 60-9/2009-SPB-I Dated 8th May
2012. Recruitment is done as per the procedure explained in the above said
circular.
1.
Duties
& Responsibilities
i.
Administrative duties:
All the administration related files are scrutinized in this section and will
be submitted to the Manager for approval and sanctions on priority basis. All
the disciplinary, promotion, legal, recruitment cases and roster maintenance is
being dealt in this section. Monthly regular statements on various subjects,
important events, correspondence with CO relating to Parliament questions and
other statements, disposal of leave applications of staff of MMS and
disposal of RTI applications is being dealt with this section.
ii.
Maintenance of Service
books, Monthly accounts return, Scrutinizing Medical bills for sanctioning and
advances, preparation of Pension papers for onward submission to
Director of Accounts, Pay bills preparation, and Processing Vehicle
maintenance and repair bills etc.
iii.
All matters related to
procurement of Spare parts, Tyres /Tubes as per the procedure laid down in the
Revised Account Procedure (RAP) and floating tenders for procurement and
disposals etc, updating the records like Purchase diary, Issue Register and
Stock Register etc.
iv.
Preparation of
bills related to procurement of spares, repairs, Engine oils/lubricants
etc for vehicles maintenance.
v.
Responsible for disposal
of unserviceable stores/condemned vehicles by floating tenders.
vi.
Processing of bills
relating to work-shop, maintenance of work-shop etc.
2.
Issues
& grievances
i.
All India RMS & MMS
Employees Union Group C, affiliated with NFPE and National Union of RMS &
MMS Employees Group C, affiliated with FNPO
a.
The MMS PAs should be
allowed to appear for all recruitment examinations which are eligible in PA
cadre in Post Offices.
b.
The periodicity of MACP
may be reduced to eight years.
c.
HSG-I and HSG-II posts
may be created for enhancing promotional avenues
ii.
Others - Under
fast track promotion they may be given time bound promotions. After attaining 8
years Service they may be upgraded to GP Rs.2800/- in PB-1. After attaining 15
years of Service they may be upgraded to GP Rs.4200/- in PB-2. After attaining
18 years of Service they may be upgraded to GP Rs.4600/-.
3.
Discussions
Currently the PAs
of MMS are covered by MACP Scheme under which only financial up-gradations are
given. There are no promotional avenues to this cadre except appearing for
Assistant Manager Exam. Only a limited number of Assistant Manager Posts are
available in MMS Units across the country, for the PAs to aspire for and get
promoted to. As they are entering in the feeder cadre along with Postal
Assistants in PO’S, SBCO, CO/RO, RLO, RMS and Foreign Post Organization with
same procedure syllabus and Scheme, they may be treated on par with others and
for all promotions in different cadres they may be made eligible to participate
in the competitive examinations and vice versa. This will open promotional
avenues to them.
The suggestion for
giving fast track promotion and upgrading to GP Rs.2800/- in PB-1, after
attaining 8 years of Service, to GP Rs.4200/- in PB-2, after
attaining 15 years of Service and to GP Rs.4600/- after attaining 18 years of
service, to PAs was discussed at length by the Committee. There are no existing
recruitment rules for fast track promotions for PAs in the Department.
While retaining the
present prescribed recruitment rules Prescribed by Directorate of this Cadre,
the committee recommends the following promotional Avenue to this Cadre.
4.
Recommendations
i.
The Committee recommends
forwarding the request for giving fast track promotion and upgrading to higher
GP for MMS PAs to the Cadre Restructuring Committee of Directorate by the MV
Section. The issue of creation of HSG-I and HSG-II posts
may also be forwarded to the CRC.
ii.
The Committee strongly
recommends that the MMS PAs should be allowed to appear for eligible for IPO
and PSS Group B.
Sl.No.
|
Category
|
Existing PB
& GP
|
Recommended
PB & GP
|
Recommend No.
of years service required.
|
1.
|
Postal Asst.(MMS)
|
PB-1 with GP.Rs.2400/-
|
PB-1 with GP. Rs.2400/-
|
--
|
2.
|
Postal Asst(MMS)
|
NIL
|
PB-1 with GP.Rs.2800/-
|
8 years service as PA in GP
Rs.2400
|
3.
|
Postal Asst.(MMS)
|
NIL
|
PB-2 with GP.Rs.4200/-
|
7 years service as PA in GP
Rs.2800
|
Four (4) posts of Store
Officer are available in MMS units, in the metro cities, including Delhi,
Mumbai, Kolkata and Chennai. Inspector and Head Clerk/Postal Assistant having
three years experience in dealing with procurement of spare parts of various
types of vehicles, stocking, issue and disposal are eligible for recruitment as
Store Officers. Store Officer post is a tenure post for three years and is
responsible for accounting of store related records.
Technical Supervisor of
MMS is also included as feeder cadre for filling up the post of Store officer
vide Directorate Letter amendment No. 6-1/87-SPN dtd. 10-12-1987. After VI CPC,
the GP for the Store Officer’s and Technical Supervisor’s posts has become
identical. Hence, the Technical Supervisor is not eligible for promotion to the
post of Store Officer. However, the eligibility of PA as a feeder cadre
continues.
1.
Duties/
Responsibilities
The duties assigned to
the store officer are:
i.
He shall be overall
in-charge of the Store.
ii.
He will see that all the
spares required for day to day functioning of the workshop are available in the
store.
iii.
He will see that the
proper procedure as per laid down instructions in the Accounting procedure are
scrupulously followed by the officials working in the store.
iv.
He will see that the
minimum stock of all the required spares is maintained within the prescribed
financial limits.
v.
He will see that the
proper procedures of procurement are followed.
vi.
He will see that the
maximum / minimum limits required based on the past experience are laid down by
the Technical Supervisor orSenior Manager from time to time.
vii.
He will get
certified that unserviceability of the spares from the TS/Sr. manager on
day to day basis.
viii.
He will properly stock
and dispose of the unserviceable items.
ix.
He will try to get the
work without spares repaired/ reconditioned/ retrieved from the workshop as the
case may be.
x.
He will maintain the
proper accounting of the unserviceable repaired/ reconditioned/ retrieved and
assemblies.
xi.
He will get the
assistance/advice from the TS/Sr. Manager from time to time as and when
required.
xii.
He will be responsible
for maintaining the proper records for the plant, machinery and equipments
etc.
xiii.
He will be responsible
for proper procurement, accounting of oil and lubricants and disposal of
waste oil/lubricants.
2.
Issues/Grievances
No specific issues or
grievances were raised about this cadre by the All India RMS & MMS
Employees Union Group C, affiliated with NFPE and National Union of RMS &
MMS Employees Group C, affiliated with FNPO, as the Store Officer is a tenure
based post. There were no suggestions received from other unrecognized Service
Unions and Associations.
3.
Discussions:
Currently the
recruitment rules do not define the educational qualifications and age
conditions for Store Officer Post.
After the VI CPC, the GP
of Inspector (MM) and Head Clerk have become identical to that of Store
Officer, i.e. Rs.4200/-. IMM post is merged with Assistant Manger vide
Directorate letter no.1-11/2005-PCC dated 05/05/2005 and placed in PB-2 with GP
4200/-. Hence the Store Officer post is no longer attractive to IMM or Head
Clerk.
4.
Recommendations:
In view of the
discussion above, the Committee recommends that:
i.
The feeder cadre to the
Store Officer should be limited to Postal Assistants having GP of
Rs.2800/- on selection basis with six years
experience in store keeping in MMS.
ii.
Modifications
to the recruitment of Store Officer are recommended as given
in Table below:
Criteria
|
Existing Rules
|
Recommended
Rules
|
Education
|
Not Available
|
10+2 or equivalent.
|
Age
|
Not Available
|
45 years.
|
Scale ofPay
& GP(Rs)
|
Rs.9300-34800/- (PB-2) With GP
Rs.4200/-
|
Rs.9300-34800/-(PB-2) With GP
Rs.4200/-
|
Quota
under DP & DR
|
100% DP.
|
100% Under DP
|
Mode of recruitment
|
By Seniority cum fitness from
Inspectors/Head Clerk of MMS having not less than 3 years in the Grade.
|
Permanent employees of MMS in the
Pay Band `5200-20200 GP `2800 having rendered six years regular service in
the grade as on 1st July on the year in which recruitment is
made. Preference will be given to those officials who have experience
for atleast five years in Store keeping, in identifying the automobile spares
for various types, makes and knowledge of procedure for procurement of spare
partsthrough DGS&D on Rate Contract and locally after observing formal
procedure.
By promotion, transfer on
deputation(period on deputation in another ex-cadre post held immediately
preceding this appointment in the same or some other organization / of
Central Govt. shall ordinarily not exceed three years).
|
As per existing
Recruitment Rules the Assistant Managers are recruited with a ratio of 33.33%
under DR quota and 66.67% under DP Quota. The feeder cadre of Inspector of MMS
and Assistant Manager are merged vide directorate letter no.1-11/2005-PCC dated
05/05/2005 and placed in PB-2 with GP 4600/-. In this cadre, there is limited
scope for only one promotion to the cadre of Deputy Manager with GP of
Rs.4800/-. Only four (4) posts of Deputy Managers are available in the four
metro cities of Delhi, Mumbai, Chennai and Kolkata. They are eligible for MACP.
They are recruited after
qualifying in competitive examination.
1.
Duties/
Responsibilities
The duties assigned to
the Assistant Managers are furnished below:
i.
He will function as
Depot In charge (Workshop and Traffic section)
ii.
He should see
correct preparation of schedules and should ensure that the schedules
prescribed are maintained.
iii.
He will be responsible
for the drafting of drivers to various vehicles and duty shifts and also
ensuring their rotation periodical so as to equate their duty condition
in toto.
iv.
He should ensure
punctuality attendance of staff in the traffic section and see that drivers and
dispatch riders are dressed with proper uniform. For this purpose he
should carry out kit inspection.
v.
He should check day to
day working of schedules to find out cause of delay to minimize the
misconnection of mails see that drivers do not deviate from their
prescribed schedule trip and route.
vi.
He should maintain
liaison with RTA and ensure timely revision of fitness certificate of all MMS
mail vans.
vii.
He will conduct
enquiries into loss fraud, accident of vehicle and should ensure that enquiries
of all such cases are promptly disposed off and finalize without delay.
viii.
He should ensure that
all cases emanating from circle office or referred to circle office by the
traffic section or received from other units are properly dealt with and
disposed of under his signature. The cases in which decision of Sr.Manager or
cases need to be brought to the notice of the Sr. Manager will continue to
be submitted to the Sr. manager.
ix.
He will check the time
bill and other records and see that check is exercised over the examination of
all such records by all concerned. He should take action against all drivers
for excess mileage covered than the prescribed schedule mileage for missing
trips or excess time taken against prescribed schedule.
x.
He will draw a service
schedule of all the vehicles with assistance of Technical supervisor.
xi.
He will grant casual
leave to the staff attached to the traffic section.
xii.
He should see that all
statements are prepared by traffic section properly and suggest ways and means
to bring improvement.
xiii.
He will ensure timely
procurement of P.O.L. from IOC and to achieve this he should see that indents
are correctly prepared and submitted regularly by traffic section.
xiv.
He will responsible for
security arrangements for the entire office and particularly petrol pump,
vehicles, fire fighting equipments etc.
xv.
He will responsible for
maintaining of discipline in the traffic office, premises are kept neat and
clean condition.
xvi.
Any other duty assigned
by the Sr. Manager from time to time in the interest of service.
2.
Issues/Grievances
i.
All India RMS & MMS
Employees Union Group C, affiliated with NFPE and National Union of RMS &
MMS Employees Group C, affiliated with FNPO
a.
The Committee may
discuss the memorandum submitted by the Asst. Manager of Mumbai MMS as it is
reasonable.
ii.
Association
of Assistant Managers
a. Fixation of pay as per the 1.89 formula with
reference to fitment table (S-13) notified by the Department of
expenditure.
b. Enhancement of pay of Deputy Manager from
Rs.4800 to Rs.5400/-.
c. Comparison of Grant of GPs of two different
cadres i.e. Postal Assistants and Assistant Managers.
d. Creation of Post of Manager from Asst Manager Cadre as
Promotional post.
e. Conferring the status on par with Asst.
Supdt of Post Offices/RMS etc.
f. Training programme for Dy. Manager MMS and Asst.
Manager MMS for efficiency.
g. Provision of Laptop to MMS Officers.
h. Constitution of DPC for the post of Dy. Manager
MMS
i. Recruitment of vacant Asst. Managers post.
j. If compared similar cadre in postal side Inspectors promotional
avenues to the cadre of Asst. Manager is bleak. In the entire career Asst.
Managers can get GP of Rs.4800 only where as postal Inspectors can go
upto a GP of Rs.6600/- in PB-III.
k. Assistant Managers may be allowed to write PSS
Group-’B’ examination like IPO and ASPO’S.
3.
Discussions
Staff side members
compared this cadre with similar cadre of Inspectors of Post and Inspector of
RMS. Whereas for Inspectors in Postal side enjoy good promotional avenues and
can become IPS officers with all the resultant eligibilities. Representations
also received from this cadre to consider their grievances and they have
compared their promotional avenues with similar cadre in postal side.
The Assistant Manager,
MMS is second level supervisory cadre and exercise important duties i.e.
control over operation of schedules, investigation of the cases related with
staff of MMS, dealing with court cases CAT cases, High Court cases etc.
However, they are a de-motivated cadre due to several reasons, including, poor
career prospects, bleak promotional compared to similar Cadre of ASPOs of
Postal and RMS
4.
Recommendations
RECOMMENDATIONS OF THE
COMMITTEE IN CASE OF RECRUITMENT:
CADRE: ASSISTANT
MANAGER UNDER DEPARTMENTAL QUOTA.
CRITERIA
|
EXISTING
RULES
|
RECOMMENDED RULES
|
Education
|
Not applicable
|
10+2 or equivalent.
|
Age
|
Not applicable
|
45 years.
|
Scale of pay
& GP (RS)
|
Rs.9300-34800/-(PB-2) With
GP.4600/-
|
Rs.9300-34800/-(PB-2) With
GP.4600/-
|
Quota
under DP & DR
|
100% DP
|
100% Under DP.
|
Mode of
recruitment
|
By Seniority cum fitness from
Inspectors/Head Clerk of MMS having not less than 3 years in the Grade.
|
By Selection/ Competitive
examination equivalent to Inspector of Post Offices.
|
Keeping the above
discussion in view the Committee makes the following recommendations:
i.
Assistant Manager may be
granted promotion in PB-2 with GP Rs.4800/-after completion of 9
years service. As per Para 7.6.14 of VI CPC Recommendations Assistant
Manager drawing GP Rs.4800/- in PB-2 on completion of 4 years of
Service should be placed in the same pay band with GP Rs.5400/-. The
committee recommends the same (Para 7.6.14) in this case.
CATEGORY
|
EXISTING RULES
|
RECOMMENDED RULES
|
Education
|
Middle School Pass
|
1O + ITI PASS
|
Age
|
18 - 25 Years for DR
50 Years for GDS & TSCL
|
21 - 30 Years for DR
40 Years for GDS & TSCL
|
Scale of pay & GP (Rs.)
|
Rs.5200-20200 & Rs.1800
|
Rs.5200-20200 & Rs.1800
|
Quota under DP & DR
|
As per the Gazette of India
extraordinary Part-II Section-3 Sub section (i) dated 01-12-2010 and
Directorate letter no 45-2/011 SPB-I dated 27th Jan 2011.
|
100% Under DR
|
Mode of recruitment
|
By Selection
|
By Selection
|
The following are the
recommendations of the Committee in case of Recruitment to Artisan Cadre:
Category
|
Existing Rules
|
Recommended Rules
|
|||
Education
|
Qualify the test Equal to Middle
School Standard.
|
10 + ITI in respective trade
|
|||
Age
|
No age limit
|
No age limit for DP
candidates
|
|||
Scale of Pay & GP (Rs.)
|
Rs.5200-20200 (PB-I) & Rs.1900
|
Rs.5200-20200 (PB-I) & Rs.1900
|
|||
DepartmentalQuota
|
100% recruitment under
DP failing which by DR.
|
50% for DP Quota.
|
|||
Experience
|
4 years experience as Cleaner or 1
Year as Semi-Skilled.
|
Minimum 3 Years experience as MTS (Technical)
|
|||
For Mechanics additional
requirement
|
Possession of Heavy Motor Vehicle
(HMV) Licence
|
Possession of Heavy Motor Vehicle
(HMV) Licence
|
|||
Artisans : Direct Recruitment
|
|||||
Category
|
Existing Rules
|
Recommended Rules
|
|||
Education
|
A Certificate in the respective
Trade from any Technical institution, recognized by the Govt. or 8th Std.
|
10 + ITI Pass recognized by
Govt.
|
|||
Age
|
18-30 Years as on 1STJuly
of the Recruiting year.
|
21-30 Years as on the Recruiting
year.
|
|||
Scale of Pay &GP(RS)
|
Rs.5200-20200(PB-I) &
Rs.1900/-
|
Rs.5200-20200(PB-I) &
Rs.1900/-
|
|||
Experience
|
One year experience in the
respective trade in a reputed organization if does not possess ITI.
|
Min. 3 years experience in the
respective trade in a reputed organization.
|
|||
For Mechanic Trade additional
requirement.
|
Possession of Heavy Motor Vehicle
(HMV) License
|
Possession of Heavy Motor Vehicle
(HMV) Licence
|
|||
Recommended Promotional avenues in
the Artisans Cadre
|
|||||
Sl.No.
|
Category
|
Existing PB & GP
|
Recommended PB & GP
|
Percentage
|
|
Existing
|
Proposed
|
||||
1
|
Skilled Artisan Grade-III
|
PB-1 with GP Rs1900/-
|
PB-1 with GP Rs 1900/-
|
70%
|
30%
|
2.
|
Skilled Artisan Grade-II
|
PB-1 with GP Rs.2400/-
|
PB-1 with GP RS.2400/-
|
15%
|
30%
|
3.
|
Skilled Artisan Grade-I
|
PB-1 with GP Rs.2800/-
|
PB-1 with GP Rs.2800/-
|
15%
|
25%
|
4.
|
Master Craftsman
|
PB-2 with GP Rs.4200/-
|
PB-2 with GP Rs.4200/-
|
--
|
15%
|
Eligibility Criteria for
Promotions
i.
Skilled Artisan
Grade – III should have completed minimum 9 years of regular Service
in the Ordinary grade to get the eligibility for Skilled Artisan Grade-II.
ii.
Skilled Artisan Grade-II
should have completed minimum 6 years of regular Service in the Grade II or a
combined service of 15 years in Grade II and ordinary grade put together to get
the eligibility for Skilled Artisan Grade-I.
iii.
Skilled Artisan Grade-I
should have completed minimum 3 years of regular Service to get the eligibility
for Master Craftsman or 20 years regular service in ordinary grade.
iv.
Promotions for
Grade-III, II and I will be on the basis of prescribed test and for
Master Craftsman on the basis of Seniority cum fitness.
Artisans may be allowed
to appear for PA/SA examination subject to fulfilment of eligible criteria as
per Recruitment rule
The Committee also
recommends amendment to the existing Recruitment rules for Artisans in line
with the above recommendations.
Category
|
Existing
Rules
|
Recommended
Rules
|
Education
|
Pass in Middle School
|
The Charge-Hand Post is proposed
to be upgraded to Master Craftsman post with matching savings
|
Age
|
No age limit
|
|
Departmentalquota
(DP)
|
100% under DP*
|
|
PB &
GP (Rs)
|
PB1 Rs.5200-20200 & GP
Rs.2800/-
|
|
Experience
|
One year experience in the Grade.
|
*33.33% by seniority cum
fitness amongst Skilled Tradesmen who have put in not less than five years
service in the grade on the 1st of July of the year of
recruitment in the unit concerned. 66.67 % by selection from skilled Tradesmen
of the unit concerned who possess the requisite qualification failing which by
direct recruitment. If no suitable candidate is available then recruitment
should be made directly.
Category
|
Existing Rules
|
Recommended Rules
|
Education
|
Pass in matriculation or an
equivalent examination.
|
The Charge hand Post is
proposed to be upgraded to Master Craftsman post with matching savings
|
Age
|
18 - 30 Years as on 1st July
of the Recruiting year.
|
|
DR Quota
|
If no suitable candidate available
then only recruitment should be made under DR Quota.
|
|
PB &
GP (Rs)
|
PB1 Rs.5200-20200 & GP
Rs.2800/-
|
|
Experience
|
One year experience in the grade
|
The Committee recommends
surrender of 39 Charge-Hand posts in lieu of creating some Technical Supervisor
posts in the MMS Units. The basis for creation of the Technical Supervisor post
is one Technical Supervisor for every 15-30 Vehicles in the Unit in accordance
with the Directorate letter no 50-10/82-PE.I dtd 19-08-1985. The creation of
Technical Supervisor Posts is further subject to matching savings through
surrendered Charge Hand posts.
In view of the
recommendations of Committee on promotional avenues in the cadre of Artisans
the additional expenditure involved to revise existing percentage proposed by
the Committee works out to Rs.48,14,220/-. This is neutralized by surrendering
Seventy Six (76) of the 474 Artisans posts and managing the Work-shops with the
remaining 398 posts. Alternately the scope of matching savings through
surrendering of other Cadres may be examined at appropriate time.
RECOMMENDATIONS
OF THE COMMITTEE IN CASE OF RECRUITMENT
CATEGORY
|
EXISTING
RULES
|
RECOMMENDED
RULES
|
Education
|
Matriculation Pass.
|
10+ITI.
|
Age
|
No age limit for Departmental
candidates.
|
No age limit for Departmental
candidates.
|
Scale of pay
& GP (RS)
|
Rs.9300-34800(PB-II) &4200.
|
Rs.9300-34800(PB-II) &4600.
|
Quota
|
33%
|
33% DP Quota.
|
Experience
|
5 years al service.
|
At least 5 years experience in
HSA-I or 7 years of experience in HSA–II or 20 Years of experience in HAS
Grade III for Master Craftsman.
|
Mode
ofRecruitment
|
By Selection
|
By Selection
|
Technical Supervisor:
DIRECT QUOTA.
CATEGORY
|
EXISTING
RECRUITMENT RULES
|
RECOMMENDE
RULES
|
Education
|
A Degree or Diploma in Mechanical,
Automobile Engineering from any recognized institution or Passed
Matriculation with practical experience of at least 5 years.
|
A Degree or Diploma in Mechanical,
Automobile Engineering from any recognized institution.
|
Age
|
22-30 Years
|
21-30 years
|
Scale of pay
& GP(RS)
|
9300-34800 &4200
|
9300-34800 &4600
|
DR quota
|
100%
|
67%
|
Experience
|
At least 2 years experience
in an automobile firm or repute or Govt. workshop
|
At least 2 years experience
in an automobile firm or repute or Govt. workshop
|
Mode
ofRecruitment
|
By Selection.
|
By Selection.
|
RECOMMENDATION OF THE
COMMITTEE IN CASE OF PROMOTIONS:
Technical Supervisor may
be granted one promotion in PB-2 with GP. 4800/-after completion of 6 years
service and in PB-2 with GP RS.5400/- after completion of 4 years
regular of service.
Category
|
Existing Rules
|
Recommended Rules
|
Education
|
Matriculation Pass
|
10 + ITI.
|
Age
|
No age limit for Departmental
candidates
|
No age limit for Departmental
candidates.
|
PB & GP(Rs)
|
Rs.9300-34800 & GP Rs.4200/-
|
Rs.9300-34800 & GP Rs.4600/-
|
Departmental Quota
|
33% DP Quota
|
50% DP Quota.
|
Experience
|
5 years al service.
|
At least 5 yearsexperience in
HSA-I or 7 years of experience in HSA–II or 2 Years of experience in Master
Craftsman.
|
Mode of recruitment
|
Selection
|
Selection
|
Technical Supervisor: Direct
Recruitment Quota
|
||
Category
|
Existing Recruitment Rules
|
Recommended Rules
|
Education
|
A Degree or Diploma in Mechanical,
Automobile Engineering from any recognized institution or Passed Matriculation
with practical experience of at least 5 years.
|
A Degree or Diploma in Mechanical,
Automobile Engineering from any recognized institution.
|
Age
|
22-30 Years
|
21-30 years
|
Scale of pay & GP(Rs)
|
Rs.9300-34800 & GP Rs.4200/-
|
Rs 9300-34800 & Rs.4600/-
|
DR quota
|
67%
|
50%
|
Experience
|
At least 2 years experience
in an automobile firm or repute or Govt. workshop
|
At least 2 years experience
in anautomobile firm or repute or Govt. workshop
|
Mode of recruitment
|
By selection.
|
By selection.
|
1.
Recommendations
of the Committee in case of promotions:
Technical Supervisor
may be granted one promotion in PB-2 with GP Rs.4800/- after completion of 6
years service and in PB-2 with GP RS.5400/- after completion of four (4) years
of service.
The detailed calculation
for up gradation of posts of Technical Supervisor as per committee
recommendation is appended below:
Category
|
Existing no. of posts
|
Total Existing Expenditure @ GP.
4200/-
|
Total No. of Posts proposed
|
Total Expenditure @ GP. 4600/- X
18
|
Additional expenditure for up
gradation of proposed 18posts
|
Matching saving after surrender of
76 posts
|
Technical supervisor
|
13
|
54600
|
18
|
82800
|
28200
|
29000
|
5.
Technical
Postal Assistants (TPA) :
Committee recommends
merging TPA posts in PA Cadre of MMS.
MTS non technical may be
allowed to appear for the recruitment of PA, Driver and Artisan posts under DP
quota. All the above issues and grievances raised by the staff side may be
forwarded by MV Section of Postal Directorate to the CRC for further
examination.
The Committee recommends
merger of Dispatch Riders cadre with the Driver cadre. There is no additional
expenditure involved in such merger.
After a thorough
examination of various issues and grievances, the Committee makes the following
recommendations relating to recruitment, promotion and allowances.
vi.
Specific recommendations
relating to recruitment for and DR quota etc. are noted in the
Table below –
Category
|
Existing Rules
|
Recommended Rules
|
Education
|
VIII Std pass desirable
|
10th class Pass as
per MV Act.
|
Age
|
No age limit
|
50 Years
|
DP Quota
|
50%
|
50%
|
Experience
|
3 Years experience for Group
D
|
Min 3 Years experience as MTS
|
Driving license
|
Should possess light and Heavy
Motor Vehicle license.
|
Should possess Heavy Motor Vehicle
driving license.
|
Mode of selection
|
By Selection
|
By Selection.
|
Drivers: Direct Recruitment
|
||
Category
|
Existing Rules
|
Recommended Rules
|
Education
|
VIII Std Pass desirable
|
10th Pass
mandatory.
|
Age
|
21-28 Years as on 1st July
of Recruiting year
|
21-30 Years as on 1st July
of Recruiting year
|
DR Quota
|
50%
|
50%
|
Experience
|
At least 4 Years in driving light
and heavy vehicles provided they should have at least one year experience of
driving heavy vehicle and must possess valid driving license to that effect.
|
At least 4 Years in driving light
and heavy vehicles provided they should have at least one year experience of
driving heavy vehicle and must possess valid driving license to that effect
|
Mode ofRecruitment
|
By selection
|
By selection.
|
vii.
MMS Drivers may be allowed
to appear for PAs examination subject to fulfilment of eligible criteria as per
Recruitment rule.
viii.
Regarding enhancing and
rationalizing promotional avenues the Committee’s recommendations are indicated
in the Table below
Sl.No.
|
Category
|
Existing PB & GP (Rs.)
|
Recommended PB & GP
|
Percentage
|
|
Existing
|
Proposed
|
||||
1.
|
Driver Grade-III
|
PB-1 with GPRs.1900/-
|
PB-1 with GP Rs.1900/-
|
30%
|
30%
|
2.
|
Driver Grade-II
|
PB-1 with GPRs.2400/-
|
PB-1 with GP Rs.2400/-
|
30%
|
30%
|
3.
|
Driver Grade-I
|
PB-1 with GPRs.2800/-
|
PB-1 with GP Rs.2800
|
35%
|
25%
|
4.
|
Special Grade
|
PB-2 with GPRs.4200/-
|
PB-2 with GP Rs.4200/-
|
5%
|
15%
|
The ratio for promotion
may be changed to 30:30:25:15 for Grade III, II, I and Special Grade. The
financial burden that may arise out of this rationalization may be offset by
enhancing the working hours of the Drivers from the current 7 hours and 30
minutes to 8 hours.
The existing eligibility
conditions as listed below may be continued for providing inter-grade promotions
in the Drivers’ cadre.
- Driver in Grade-III should have
completed 9 years of regular service in Ordinary Grade to get the
eligibility for Grade-II.
- Driver in Grade-II should have
completed 6 years of regular service in Grade-II or a combined service of
15 years in Grade II or Ordinary Grade put together to get the eligibility
for Grade-I.
- Driver in Grade-I should have
completed 3 years of Service in Grade-I to get the eligibility for Special
Grade.
The method of Promotion
to Grade-II and Grade-I will be by promotion on Non-Selection (Seniority
-cum-fitness) basis and will be further subject to passing of a Trade Test of
appropriate Standard and to Special Grade will be on the basis of
Seniority-cum- fitness.
ix.
Considering the hard
nature of their duties the Committee recommends granting of
special monetary incentive to MMS Drivers performing
duties relating to Logistic Post and EPP on similar lines as
in Speed Post (where driver takes care of mail exchange - loading &
unloading).
x.
The drivers of Mail
Motor Service are operative one entrusted with the tough, hard duties as
compared to Staff car drivers; they need more attention particularly at the
stage of their superannuation retirement. There are total 1573 operative
drivers’ posts. It is proposed to create 1% of total posts of operative
drivers i.e. total 16 no additional post of “Traffic controller “in all
MMS units having fleet of more than 20 vehicles in PB-2 with GP of
Rs. 4200/- + special allowance of Rs.1000/month. The method of
Promotion to the post of ‘Traffic controller’ will be by promotion on
(Seniority-cum-fitness basis amongst available Special Grade driver.)
i.
The Committee recommends
forwarding the request for giving fast track promotion and upgrading to higher
GP for MMS PAs to the Cadre Restructuring Committee of Directorate by the MV
Section. The issue of creation of HSG-I and HSG-II posts
may also beforwarded to the CRC.
ii.
The Committee strongly
recommends that the MMS PAs should be allowed to appear for eligible for IPO
and PSS Group B.
Sl.No.
|
Category
|
Existing PB
& GP
|
Recommended
PB & GP
|
Recommend No.
of years service required.
|
1.
|
Postal Asst.(MMS)
|
PB-1 with GP.Rs.2400/-
|
PB-1 with GP. Rs.2400/-
|
--
|
2.
|
Postal Asst(MMS)
|
NIL
|
PB-1 with GP.Rs.2800/-
|
8 years service as PA in GP
Rs.2400
|
3.
|
Postal Asst.(MMS)
|
NIL
|
PB-2 with GP.Rs.4200/-
|
7 years service as PA in GP
Rs.2800
|
Keeping the above
discussion in view the Committee makes the following recommendations:
i.
Assistant Manager may be
granted promotion in PB-2 with GP Rs.4800/-after completion of 9
years service. As per Para 7.6.14 of VI CPC Recommendations Assistant
Manager drawing GP Rs.4800/- in PB-2 on completion of 4 years of Service
should be placedin the same pay band with GP Rs.5400/-. The committee
recommends the same (Para 7.6.14) in this case.
Recommendations of the
Committee in case of Recruitment:
Assistant Manager under
Departmental quota.
Existing
rules
|
Recommended rules
|
|
Education
|
Not applicable
|
10+2 or equivalent.
|
Age
|
Not applicable
|
45 years.
|
Scale of pay
& GP (RS)
|
Rs.9300-34800/-(PB-2) With
GP.4600/-
|
Rs.9300-34800/-(PB-2) With
GP.4600/-
|
Quota
under DP & DR
|
100% DP
|
100% Under DP.
|
Mode of
recruitment
|
By Seniority cum fitness from
Inspectors/Head Clerk of MMS having not less than 3 years in the Grade.
|
By Selection/ Competitive
examination equivalent to Inspector of Post Offices.
|
Assistant Manager may be
granted one promotion in PB-2 with GP. 4800/-after completion of 9 years
service. As per Para 7.6.14 of VI CPC Recommendations Assistant Manager drawing
GP 4800/- in PB-2 on completion of 4 years of Service should be placed in the
same pay band with GP RS.5400/-. The committee recommends the same (Para 7.6.14)
in this case.
i.
The feeder cadre to the
Store Officer should be limited to Postal Assistants
having GP of Rs.2800/- on selection basis with six years
experience in store keeping in MMS.
ii.
Modifications to the
recruitment of Store Officer are recommended as given in Table
below:
Criteria
|
Existing Rules
|
Recommended
Rules
|
Education
|
Not Available
|
10+2 or equivalent.
|
Age
|
Not Available
|
45 years.
|
Scale ofPay
& GP(Rs)
|
Rs.9300-34800/- (PB-2) With GP Rs.4200/-
|
Rs.9300-34800/-(PB-2) With GP
Rs.4200/-
|
Quota
under DP & DR
|
100% DP.
|
100% Under DP
|
Mode of
recruitment
|
By Seniority cum fitness from
Inspectors/Head Clerk of MMS having not less than 3 years in the Grade.
|
Permanent employees of MMS in the
Pay Band `5200-20200 GP `2800 having rendered six years regular service in
the grade as on 1st July on the year in which recruitment is
made. Preference will be given to those officials who have experience
for at least five years in Store keeping, in identifying the automobile
spares for various types, makes and knowledge of procedure for procurement of
spare partsthrough DGS&D on Rate Contract and locally after observing
formal procedure.
By promotion, transfer on
deputation(period on deputation in another ex-cadre post held immediately
preceding this appointment in the same or some other organization / of
Central Govt. shall ordinarily not exceed three years).
|
Draft recruitment rules
of Artisans, Drivers, Store Officer , Assistant Manager are also enclosed as
Annexure-9,10,11,12 respectively.
The Committee
suggested that the structures of promotions to all cadres should be made
effective from 01.01.2006 as in the case of Ministries/Departments of Railways
and Defence.
Public mail is
contributing about 40% revenue for the Department. To sustain its position as
the largest postal network in the world touching lives of every citizen in the
country, it is necessary to strengthen MMS for future growth of mail and logistics
to provide mail, parcel, logistics post with speed and reliability.
Mail movement in the
many cities of the country suffers heavily due to poor connectivity and
unreliable out source transport system. There are serious constraints in terms
of transport in the many regions. Because of transport bottleneck, mail
transmission (collection and delivery) has always concern; speed, punctuality,
and reliability are solely dependent on the means of transport.
The mail volumes in the
Department are stagnating or going down; efforts are on to take a multi pronged
action to revive mail business. One of the main activities in this regard
is ensuring reliability in the mail services. The major weakness in this
regards is the unreliable transport system, which suffers from the fact that
the transmission vehicles (Buses, Train and passenger aircraft) move according
to the convenience of passengers and not to the requirement of expeditious
transmission of mails.
To provide basic
facilities i.e. collection and delivery of mails within easy reach (1.5 Kms.)
of all people and business, it is necessary to increase growth in traffic of
mail volume and logistics. The major source of revenue in the coming years are
expected from parcels and logistics posts. To achieve future growth of mail and
logistic, it is necessary for the Department to develop its own transport
network, apart from out sourcing where it is financially viable. It is
therefore necessary to strengthen the Departmental MMS units by cadre
re-structuring of staff of MMS.
1 Directorate letter no. 01/01/2011-SR dated
20-01-2012 on constituting the Committee for Cadre Restructuring of MMS
2 Terms of Reference to the Cadre Restructuring
Committee, letter no. 01/01/2012 – SR, dated 26.4. 2012