011-23743667
Mobile No. 09811213808
e-mail: riiichq@gmail.com
Email:postaljcm@gmail.com
STAFF SIDE
JOINT CONSULTATIVE MACHINERY
POSTAL DEPARTMENTAL COUNCIL
D-2, TELEGRAPH PLACE, BANGLA SAHIB MARG,
NEW DELHI-110001
D-2, TELEGRAPH PLACE, BANGLA SAHIB MARG,
NEW DELHI-110001
K.V.Sridharan Giri Raj Singh
Leader Secretary
No. JCM (DC) Meeting/2013 Dated 25 -06-2013
To
Shri Arun Malik
Director (SR)
Department of
Posts,
Dak Bhawan
New Delhi-110 116
New Delhi-110 116
Subject:- Agenda items for the
Departmental Council (JCM) Meeting with Secretary
(P).
Sir,
The
last meeting of Departmental Council
(JCM) was held on 28-12-2012. Next meeting of the Departmental Council (JCM) is
over due. It is request to convene the
meeting at an early date.
Enclosed
items are sent herewith for inclusion in
the agenda for the Departmental Council (JCM) Meeting with the Secretary (P).
2. It is also requested that before
convening the Departmental Council (JCM) meeting, a meeting of the Departmental
Standing Committee of JCM (DC) with Member (P), may kindly be held to discuss
the pending items.
Yours sincerely,
(Giri Raj Singh)
Secretary Staff Side.
SUBJECTS
FOR THE ENSUING DEPARTMENTAL COUNCIL (JCM)
1. Non counting of the training period for drawal
of increment
In accordance with FR 26 GOI
I, (DOPT OM No. 16/16/89-Estt (pay I) dt. 22.10.1990 & 31.03.1992, the
employees recruited under Direct recruitment who were under training as on01.01.1986
and thereafter before regular appointment, training period undergone by such a
Govt. Servant whether onremuneration or stipend or otherwise may be treated as
duty for the purpose of drawing increments. The above said instructions have
been issued as per the decision of the National Council (JCM). Whereas, this
has been denied and audit objections were raised to recover the payment for
such fixation in some circles like Karnataka circle.
It is therefore requested
that necessary clarification may please be caused to set aside the irregular
objection raised by the ICIR party in this regard.
2. Payment of Schedule/Tribal Area
Allowance – case of Jharkhand Circle – regarding
The DA(P), Patna vide its
letter dated 12.11.2012 directed the Chief PMG, Jharkhand Circle to stop
payment of Tribal Area Allowance to the employees immediately as the State
Government is not paying TAA to its employees. The Chief PMG, Jharkhand
informed that it is proposed to make recovery from the employees including
retired officials of the payment already made.
The Allowance was based on
the Gazette notification part II section 3 – Sub Section (i) no. 180 dated
11.4.2007 and thereafter the MOF has further declared the places vide its
letter no 17(i)/2008-E II (B) dated 29.08.2008.
The Tribal Area Allowance is
being granted and paid to all the notified areas by all the Central Government
Departments and as such the objection made by the DA(P) is deplorable. The
decision cannot be taken in isolation by passing the existence of the same in
all the C. G. departments.
It is therefore requested to
cause appropriate instructions not to stop the allowance and order not to
resort any recovery.
3. Divisional
arrangement/local arrangement in selection grade posts, irregular clarification
issued in Tamilnadu Circle.
Under para 3 of the
CPMG Tamilnadu circle Memo No. STA/2-79/SK/11 dated 08.08.2012, it is
instructed that it should be ensured that no ineligible officials are allowed
to officiate in higher posts and that they should not be drawn the pay
applicable to higher posts. It had resulted in stoppage of drawal of
officiating pay to the LSG officials who have been ordered to officiate in HSG
II and HSG I posts in the absence of the eligible officials as per Recruitment
Rules. The officiating arrangements for HSG II and HSG-I posts are being made
from the LSG officials only in the dearth of eligible officials for regular
promotion. Further the instructions issued in Tamilnadu circle is utter
violation of Rule 50 of volume IV and also vitiates the Directorate
instructions dated 30.07.2012 on the subject.
It is therefore requested to kindly cause appropriate instructions to
rescind the order and allow officials to draw the entitled officiating pay as
per the rules.
4. Non
implementation of Delhi High Court orders on revision of pay scales of Packers,
Foreign Post, case of Chennai Foreign Post in Tamilnadu Circle.
Despite clear orders dated 17.08.2012 and subsequent clarifications
dated 03.09.2012 of the Directorate, the implementation of the orders has not
been carried out by the Director, Foreign Post Chennai till date.
The Directorate vide its letter and 04.09.2012 clarified that they
should be allowed the pay scale of Rs. 950-1500 w.e.f 01.01.1986 and further
pay scale of Rs. 3050-4590 w.e.f 01.01.1996 and Rs. 5200-20200 with grade pay
Rs. 1900 w.e.f 01.01.2006. Earlier the DoPT as well as the Directorate
clarified that the previous financial upgradation in respect of Group ‘D’ shall
be ignored and will be provided fresh refixation after the introduction of
MACP. Similarly there was a pay scale fixed for the posts having the pay scale
of Rs. 950-1500 for TBOP and after 01.11.1991 for also BCR after the
introduction of MACP similarly orders have been communicated after 6th
CPC about the pay scales applicable for TBOP and BCR for the entry pay scale of
Rs. 3050-4590.
As such the clarifications sought for by the Director Foreign post is
nothing but to delay the dues to be paid the officials. Similarly the
clarification sought by him about the next grade pay after fixing with Rs. 1900
is totally unwarranted. The Director mentioned that the Directorate orders are
not clear about refixation of pay to Group ‘D’ officials whether it is notional
or arrears to be drawn despite very clear clarification is issued by the
Directorate on 04.09.2012 to give effect from 01.01.1986. It is pertinent to
mention that in all the three Foreign Posts other than Chennai, the pay
fixation was already carried out and arrears were drawn. Further promotions
were also accorded under MACP thereafter.
It is therefore requested to kindly intervene and cause appropriate
instructions to be concerned at the earliest for pay refixation and also drawal
of due arrears to the aggrieved officials.
5. Control over the Speed Post Hub- Case of
Shimla division in H. P. Circle.
A kind attention is invited
to the discussions we had informally in the meeting and also the discussions
during the strike demands in which it was agreed by the Secretary to consider
the case of Shimla division due to the untold hardships and insecurity being
faced by the women employees of Shimla division.
It is pertinent to mention
that the issue was taken up with the Chief PMG, HP circle and in the discussion
on 19.07.2012, it was agreed that the speed Post Hub shall be managed by the
RMS staff and will be shifted to them.
However this has not been
carried out. The women employees working in Shimla HPO are put in to great
inconvenience to remain in the office after the close hours of the HPO at 10 PM
due to non plying of any vehicles and for the insecurity to go out. Similarly,
they are struggling hard to attend office at 6 AM in the absence of any public
conveyance. The situation is highly miserable.
It is therefore requested to
kindly intervene and cause appropriate instructions to the Chief PMG, to
implement the assurance made in writing on 19.07.2012.
6. Stepping up of pay in case of postman
and Group ‘D’ officials – regarding.
The condition of seniority in the gradation list to be observed for the
stepping of pay has been misinterpreted in case of Karnataka Circle and the
postman and Group 'D's are not permitted to claim stepping of pay at par with
juniors in the Divisional gradation list.
The stepping up has been denied by stating that the seniority should be
determined within the sub division where the official is working. This defeats
the purpose of maintaining the gradation list at Divisional level in such
cadres. Since the recruitment of postman and Group 'D' is being made at
Divisional level and the seniority is also being determined based on the
selection list of the entire division, the denial of stepping up of the pay is
tantamount to the denial of dues to such officials.
7. Filling up of posts of LSG in accounts
line – case of Karnataka Circle – regarding.
In Karnataka Circle, the
requests of the officials seeking promotion in Accounts line duly citing the
Directorate letter No. 6-12/2010-SPB II dt. 30.11.2011 which provides change of
option have been rejected by the circle office stating that the instructions
contained in the Directorate letter takes effect from the date of issue of
order and also the revised procedure of obtaining a fresh option from PAs at
the time of LSG Promotion ignoring the option given at the time of grant of
TBOP are applicable for promotions ordered in the future. It further stated
that the orders does not speak about the cases of officials who were already
been promoted under general line based on the option given at the time of
TBOP and who were not considered for
promotion under accounts line.
The instructions issued vide
letter dt. 30.11.2011 is only the clarification issued for earlier letter dt.
07.03.2011 and not a fresh one. Further no restrictions have been imposed in
the letter not to open past cases decided irregularly in absence of any clear
cut instructions earlier on the subject.
It is, therefore, requested
to kindly cause appropriate clarification as deems fit at the earliest in
sorting out the unwarranted objections raised in Karnataka circle.
8. Dequarterisation of Post attached
quarters - Decentralisation of power to PMG – regarding
A huge numbers of post
attached quarters, specially those are lying with rented PO Building are in
worse condition. Most of the quarters are shabby, dilapidated and far below in
standard. Moreover almost all quarters are narrow and less in size considering
the entitlement of Posts. The urgent need of the day is dequarterisation of
those post attached quarters.The power of dequarterisation may be delegated to
the regional PMGs who are having close access to the concerned PO & area.
Furthermore the power of suspension of quarters beyond 90 days may also please
be delegated to the regional PMGs in order to avoid delay in drawal of due HRA
to the incumbent officials.
It is requested to consider
both the issues and cause appropriate orders at the earliest.
9. Enhancement of
additional HRA to the SPM’s not provided with post attached quarters
According to existing orders
the additional HRA to the SPMs who have not been provided with post attached
quarters shall be drawn at the rate equivalent to the licence fee and it may be
enhanced whenever the revision is taking place.
Since the licence fee for
Government quarters has been revised w.e.f. 1.7.2010 vide Directorate letter
No. 3-1/2001 – Bldgs dt. 11.7.2011, it can be applied for the drawal of additional HRA to the SPMs. Whereas, in many
circles, this has not been implemented and seeking separate orders from the
Directorate for drawal of the enhanced amount of such categories.
It is therefore requested to
kindly cause necessary orders for applying the enhanced rates for those
officials without seeking separate orders.
10. Revision of cash allowance to SPMs in the absence of
Treasurer.
Consequent upon the
acceptance of Arbitration Award in CA reference No. 1 of 1990, the Special Pay
has been fixed to the sub postmasters of single and double handed Post offices
for handling/custody of cash at the following rates, vide the Directorate
letter No. 6-4/80-PAP dt. 25.02.1992.
Amount of cash handled Special
Pay
on an average per day
(Per
Month)
Rs.
10,001 to Rs. 20,000 - Rs. 20/-
Rs.
20,001 to Rs. 50,000 - Rs. 25/-
Rs.
50,001 to Rs. 1,00,000 - Rs. 30/-
Above
Rs. 1,00,000 - Rs. 35/-
Thereafter there is no
revision of in the quantum of amount and also the practice of granting of such
allowances has not been carried out in all the circles. Further, the same
scheme has not been extended to the SPMs working in more than three hands and
dealing the treasury work.
It is therefore requested to
revise the rate and also cause orders for implementations.
11. Enhancement of
Split Duty Allowance
The Split Duty Allowance to
Group C & D staff were introduced based on the Board of arbitration award
No. 1/87 vide Dte. letter No. 6-66/78-PE II/Vol. IV dt. 22.05.1990 for those
officials who are having the break between the two duties spells is not less
than two hours.
i)
The allowance has been fixed at Rs. 50/- and
it would have been revised of Rs. 100/- while implementing the fifth pay
commission and would be revised as Rs.200/- per month as per the Sixth CPC
recommendations implemented in the Ministry of Finance OM No. 9 (ii)/2008-E 11
(B) dt. 29.09.2008. Whereas it has been revised as only Rs.100/- which requires
revision from 1.9.2008. Non revision during the fifth pay commission cannot be
taken as a ruse to deny the dues to the officials.
ii)
For grant of Split Duty Allowance, one of the
conditions is that the officials residing within 5 kms from their duty places
are not eligible. The restriction is deplorable. This may please be relaxed.
iii)
The Split Duty has not been drawn as the
renewal sanction for the period from 1.7.2011 has not been issued so far.
iv)
Since the Sixth CPC orders stipulates that
the split duty allowance will be increased by 25% whenever the Dearness
Allowance Payable on revised pay scales goes up to by 50%. Accordingly the
Split Duty Allowance has been revised as Rs. 250/- in all other departments. It
is requested to consider the same in our department also.
12. Allowances
required restoration & Now introduction
After the Second Pay
Commission, considering the need and justification, the Department granted
special pay to the single handed/double handed postmasters with Rs. 20/- &
Rs, 25/- respectively per month. Similarly one supervisor supervising another
supervisor was also paid special pay of Rs. 45/- PM. All these special
allowances were withdrawn at the time of implementation of TBOP/BCR schemes as
matching savings. Now the TBOP/BCR schemes were withdrawn, there is every
justification to revive the allowances and revise the rate as per the present
requirements.
The System Administrators
are maintaining and caretaking number of computers apart from their regular
work. There is ample justification to grant Allowance equal to Caretaker
allowance to the extent of 10% of pay plus grade pay. Similarly, the Marketing
Executives are performing exemplary works in the marketing and they may be
considered for the grant of special allowance. The Postmaster cadre officials are
also to be considered for the care taking allowance since they are incharge of
the offices and taking care of them.
It is requested to consider the above and cause
appropriate decisions thereon.
13. Non filling up of residual vacancies –
Case of West Bengal Circle
Despite our repeated
requests to fill up all the pending residual vacancies in West Bengal Circle,
the issue remains unsettled. When the
delegation of Circle Secretaries met and discussed the Chief PMG for filling up
of all residual PA vacancies being kept unfilled due to inadequate number of
qualified candidates in the LGO exam since 2000 onwards, the Chief PMG replied
that there was some mistake happened and he was not in a position to fill up
the vacancies up to 2004 as it was a closed chapter.
It is pertinent to mention
that the Directorate has caused clear instructions vide its letter dated
11.05.2007 to fill up all the pending residual vacancies which has not been
implemented in West Bengal Circle. Further, there are 89 PA posts which are kept
unfilled up under residual vacancies for the year 2004 and the Chief PMG has
informed that he has sought necessary approval from the Directorate to fill up
those vacancies of 2004.
It is therefore requested to
kindly cause action to fill up all the vacant residual vacancies right from
2000 onwards besides immediate approval for 2004 sought by the Circle
administration.
14. Refixation of Pay/Pension to BCR/LSG
officials who have officiated in HSG I Posts – case of Tamilnadu Circle
regarding.
In Tamilnadu circle many BCR
officials/LSG officials who were ordered to officiate in HSG I arrangements on
adhoc basis vide Chief PMG letter dt. 25.6.2004 were paid the officiating pay
in HSG I during the years from 2004 to 2006. The officiating pay of such
officials was taken for pension fixation prior to implementation of Sixth CPC
duly taking the average emoluments of such officials.
The drawal of officiating
pay to BCR officials was stopped during 2007 and a reference was made by the
CPMG Tamilnadu Circle to the Directorate about the drawal of officiating pay to
the BCR officials who were officiated in HSG I arrangements around 81 and the
same was not disposed yet.
In the meanwhile, at the
time of refixing the pension the DA (P) Chennai has not taken the officiating
pay sanctioned and drawn to the officials in between 2004 to 2006 which were
earlier taken for pension calculation based on the 10 month average.
Resultantly officials forced to approach the CAT vide OA No. 839/2011 and
840/2011 in which the Hon. CAT directed the Department to revise and refix pay
and pension of applicants by taking into the revised pay applicable to the post
HSG I in which they were ordered to officiate within a period of 3 months. In
addition to the four applicants of the case stated above, there are around two
or three cases similar to the above pending in Tamilnadu Circle.
Having offered to higher
post and also drawn the officiating pay which was earlier construed as pay for
calculation of pension the denial of the same at the time of implementation of
6th CPC is causing a concern. The copy of CAT Judgement was
submitted earlier vide union letter Dt. 03.05.2012
It is therefore requested to
kindly implement the orders and render justice to the aggrieved officials.
15. Irregular interpretation in filling up
the posts of LSG (NB) in Accounts line – request modification
In the 1st Para
of the Directorate letter No. 06-12/2010-SPB dt. 07.03.2011, it is mentioned
that the posts of LSG in Accounts line in respect of PO & RMS offices will
be filled by the PA/SAs with 10 years regular service in the grade who have
passed the PO & RMS Accountant examination and in the last para it is
stated that list of such PA/SAs who have passed the Accountant’s examination by
the crucial date prescribed for assessing the eligibility may be prepared based
on their seniority in PA/SA grade which is totally against to the Provisions
contained in volume IV statutory rules.
Further, the Directorate
vide its letter No. 9-15/85-SPB-II dt. 01.05.1986 clarified that the appointment
to LSG Accountants posts are to be made according to the year of passing of PO
& RMS Accountant Examination. It is a settled issue and it cannot be
revised without amending the statutory rules of volume IV and the practice
hither to adhere to by an administrative order.
It is crystal clear that the
seniority of the Accountants shall be counted from the date of passing the PO
& RMS Accountants examination and not from the date of entry of PA/SA cadre
which will defeat the very purpose of qualifying in the examination.
It is therefore requested to kindly review and reconsider
and modify the position that the eligibility shall be determined from the date
of qualifying in the PO & RMS Accountant examination.
16. Applicability
of various kinds of TA in Case of System Administrators.
A kind attention is invited
to the Directorate letter No. 1/02/2011/PAP dated 17.01.2012, in which the
application of SR-25 has been prescribed in the case of System Administrators
and they have been asked to maintain log books for the grant of conveyance
allowance.
It is pertinent to mention
that the nature of the duties of the S.A cannot be equated with that of the PRI
(P) and the others. Whenever there is call to attend the fault, the SAs has to
rush to rectify the faults for immediate restoration of the system and office.
Similarly all the inspecting officer has been granted TA/DA including road
mileage allowance to carry out their duties.
As such if the SAs have to
utilize public vehicle for their conveyance under TA/DA, it will cause more
dislocation in services. Further the nature of work of SA shall not warrant to
look after the faults so leisurely and they have to rush the spot to rectify
the errors.
It is therefore requested to
delete the provision of SR 25 and apply the road mileage allowance in the case
if the official utilize his own vehicle for official Journey.
17. Modification
in the revised Postmen/Mailguard recruitment rules
As per the previous
recruitment rules, 50% of the Postmen/MG vacancies were reserved as Group D promotional quota ( 25% seniority and a 25%
merit ) The unfilled up Group D promotional quota vacancies were offered to GDS
under merit quota. But as per the revised recruitment rules the 25% seniority
quota of MTS is removed and the unfilled Group ‘D’ quota vacancies are offered
to open market recruitment. This has adversely affected the promotional chances
of senior Group D staff and also the GDS. This is in violation of the
understanding reached with the staff side. It was assured that there will not
be any open market recruitment of the post of Postmen/Mail guard cadre.
Further in the previous
recruitment rules out of the 50% Postmen/MG/Vacancies earmarked for GDS, 25%
were under seniority quota and 25% under merit quota. But in the revised
recruitment rules entire 50% vacancies are earmarked for merit quota only, thus
curtailing the promotional chances of senior GDS.
It is requested to review
the Postmen/Mailguard recruitment rules to remove open market recruitment and
also to restore seniority quota promotion.
18. Special Pay to PO & RMS Accountant
(a)
Grant of special Pay to TBOP/BCR official
(b)
Grant of special pay to MACP official with
retrospective effect
As per the recent
clarification issued by the Directorate, the grant of special pay has been
extended to MACP officials who are working as Accountants. The order is
effective only from the date of issue. Hence many MACP officials who have been
continuously working on the Accountant posts are deprived of the benefits from
which date they are working as Accountants. Similarly like MACP, TBOP/BCR is
also not promotion and hence the above benefit should be extended to TBOP/BCR
officials also. Necessary clarifications may be issued.
19. Grant of flight fare to officials working in North-Eastern
Region while deputed for training outside NE an also for LTC tour
Officials working in the
very remote areas of the North Eastern Circle are facing many problems while on
tour for training/availing LTC tour outside the NE Circle. It is requested that
air-travelling up to Kolkata may be allowed to all officials working in the NE
while on tour for training/LTC tour outside NE Circle.
20. Creation of New Posts of System Administrators and
Marketing Executives instead of redeployment of the sanctioned PA posts
At present, the Postal
Assistants are being deployed to carry out the jobs of systems Administratiors,
Marketing Executives etc for which no establishment norms had been laid down.
Resultantly there is an absolute shortage in the operative works being carried
out by the Postal Assistants. Necessary action may please be taken for the
creation of justified Posts.
21. Penalising innocent officials in the name of minus
balances
Despite the fact that it was
assured not to penalize the officials without evincing any action to recover
the minus balance from the depositors, the divisional heads are resorting
action to recover the amount from the innocent official by hook or crook by
misusing the contributory factors provisions. The AIPEU Group ‘C’ has sent a
detailed note earlier about the cause, effect and remedy in settlement of minus
balance for which there seems no action.
It is therefore requested to
kindly ensure not to recover any amount of minus balance from the innocent
officials without resorting action to recover the amount from the depositors
concerned.
22. Denial of relaxed
standards to GDS in the appointment of Postal Assistants in the revised
recruitment rules - regarding.
In the Recruitment Rules for the Postal Assistants communicated
vide Directorate letter No.60-9/2009-SPB-1 dated 8/5/2012, the process of
applications for admission to write the examination for the unfilled up
vacancies of LGOs by the GDS to PA/SA, the minimum mark in the Plus Two
examination has been prescribed as 50% of all communities including SC/ST
whereas in the open competition for the direct recruitments
through examination it was fixed as 45% for SC/ST applicants. This is an utter
violation of the spirit of the constitution of India and defeat the very
purpose of reservation in the appointments. It should have been fixed at least
as 40% for such categories.
It is therefore requested to kindly cause immediate action to amend the
recruitment rules accordingly at the earliest.
23. Providing norms for BD, Technology, RTI oriented
works and Project Arrow works
No establishment norms as
per SIU standard for works relating to BD, Technology, Project Arrow and RTI
oriented works has been formulated so far our knowledge goes. It is evident that huge work hours for
disposal of those items of works have already been created in CO/ROs but no man
power to deal with the cases has been provided due to non framing of norms to
adjudge the quantum of such work.
24. Irregular postings ordered in the LSG Promotion in some
Circles :
In Some Circles, promotion
is granted to the cadre of LSG (NB) based on the dates of confirmation in the
entry grade and not based in the DCCs. This has resulted in many junior
S.As/P.As getting promotion as LSG (NB), while senior P.As/ S.As have been
deprived of their due promotion. Clear clarification is required.
25. Fitting of Glass panels in counters – Phase I and II
Project Arrow offices
While the counters of
the indentified post offices in Phase – III and onwards under Project Arrow have
been fitted with glass panels facilitating the customers to come in queue, such
Post Offices under Phase – I and II have been left open as a result of which
confrontations/arguments in between the counter assistants and members of
public are quite regular in such post offices. For example, in spite of several
visiting remarks and Inspection reports of the higher authorities, no progress
has been made till date in Odisha Postal Circle.
Therefore, the
counters of all the indentified Post offices in Phase – I and II under Project
Arrow need to be fitted with glass panels.
26. Provision of AC and water cooler in all
Project Arrow Post offices
Though the original
concept of “Project Arrow” is based on look and feel good factor, most of the
Project Arrow Officeswere not air conditioned. Due to scorching heat, the
overhead water tanks fail to supply cold water now days. The water filters
supplied to POs are too small to supply sufficient water. As a result the
offices where a large number of customers,are not in a position to supply a glass of cold water to the
members of the public.
As we have witnessed
the idea of giving the post offices a corporate look has to be materialized,
the concept of Project Arrow needs to be followed in letter and spirit with provision
of AC and water coolers in all project arrow and bigger post offices.
27. Preparation and maintenance of APARs of
officials working in Post office – Case of S. K. Region Karnataka Circle.
In Karnataka circle,
one DO letter No. SK/STA/APAR/Rlgs/2013 dated 8th March 2013 was
sent by Dr. P. M. Saravanan, Director of Postal Services, S. K. Region,
Karnataka circle to all Divisional heads, fixing points for some items of work
to be done by post office staff, for the purpose of APAR grading which is in
practical, no one will get above average even though he completed the work
assigned to him. Clear orders from DOP&T exist for performance assessment
and grading vide DOP&T OM No. 21011/2005-Estt (A) (Pt II) dated 23rd
July 2009. Department of Posts has not issued any separate orders. As such, the
regional Directors are not empowered to fix separate yardsticks for performance
assessment and grading as per their own taste. The orders issued by the DPS,
SK. Region, is not in conformity with the DOP&T orders and is bad in law.
If each officer is allowed to fix his own norms, according to his own whims and
fancy the Postal employees will be the ultimate sufferers. It is therefore
requested to cause instructions to withdraw the instructions forthwith.
28. Revision of PPOs of Pre-2006 Pension
cases
Please refer to the
OM No.38/37/08-P&PW(A) dated 13-02-2013 of Ministry of Personnel & PG
& Pensions on the above subject. There are many inconsistencies in the
Table annexed to the above orders and the same was forwarded by the Directorate
to field offices without clear guidelines as issued at the time of earlier Pay
Commissions. Comparison between
concordance table and pre-revised / existing scales are given in table form for
every cadre.
It is therefore requested to grant
pension by giving corresponding Grade Pay
which has been given to those who are in service on or after 01/01/2006,
of the Post from which the Pensioner retired. It is requested to cause to issue
guidelines.
The below given explanatory note will
substantiate the inconsistencies.
It is felt that the
pay scales as on 01-01-1986, 01-01-1996 and grade pays of 1-1-2006 as mentioned
in the Annexure are applicable to all the Central Govt. Departments in
general. But there are different Pay
Scales are in vogue for different cadres which are unique to the Postal
Department.
From 01-01-1996,
different pay scales and different grade
pays were adopted in the Department of Posts in respect of Group D / Mailman, TBOP / BCR grades in Group D cadre // Postman cadres (Mail Guard, Mail
Overseer, Cash Overseer) / TBOP / BCR grades // Postal Assistant, Sorting Assistant, Sub Post Master Initial Cadre
/ TBOP / BCR grades // Postmaster HSG-I, HRO HSG-I // ASPOs, ASRMs // SPOs,
SRMs // SSPOs, SSRMs, Junior Accountant, Senior Accountant, JAO/AAO, Accounts
Officer, Sr.AO, ACAO etc. Comparison
between concordance table and pre-revised / existing scales are given below in
table form for every cadre.
There are several
orders on Group D cadres – sanctioning PB-1 with Grade Pay of Rs.1800/- for
those who were in initial scale, PB-1 with Grade Pay of Rs.1900/- for those who
got upgradation of TBOP / ACP
and PB-1 with Grade Pay of Rs.2000/- for those who got BCR promotion. Giving pension revision for Group D cadres
based on Grade Pays of -1S scales.
The
following is the comparison between the pay scales given in the Table and the
existing pay scales:
GROUP D
Pre revised
Scales
|
As per Revised
Scale
|
Minimum Pension
|
Minimum F P
|
|||
As per the
Table
|
1986
|
1996
|
2006
|
Grade Pay
|
||
750-940
775-1025
775-1150
800-1150
|
2550-3200
2610-3540
2610-4000
2650-4000
|
-1S 4440-7440
-1S 4440-7440
-1S 4440-7440
-1S 4440-7440
|
1300
1400
1600
1650
|
3500
3500
3500
3500
|
3500
3500
3500
3500
|
Pre revised
Scales
|
As per Revised
Scale
|
Minimum
Pension
|
Minimum F P
|
|||
As per the
existing scales in our Department
|
1986
|
1996
|
2006
|
GP
|
||
750-940
775-1025
775-1150
800-1150
825-1200
950-1400
950-1500
|
2550-3200
2610-3540
2610-4000
2650-4000
2750-4400
3050-4590
|
PB-1
5200-20200
PB-1
5200-20200
PB-1
5200-20200
PB-1
5200-20200
PB-1
5200-20200
PB-1
5200-20200
|
1800
1900
1900
1900
2000
2000
|
3500
3550
3550
3630
3765
3940
|
3500
3500
3500
3500
3500
3500
|
As per the
existing scales in our Department
|
3050-4590
(Initial
Entry)
3200-4900
(TBOP)
4000-6000(BCR)
|
PB-1
5200-20200
PB-1
5200-20200
PB-1
5200-20200
|
2000
2400
2800
|
3940
4230
5120
|
3500
3500
3500
|
POSTAL ASSISTANT / Sorting Assistant /
S.P.M.
As per table
1986
|
1996
|
2006
|
GP
|
Minimum
Pension
|
Minimum
Fp
|
975-1540
975-1660
|
3200-4900
|
PB-1
5200-20200
|
2000
|
4030
|
3500
|
As per Existing
Scales
1986
|
1996
|
2006
|
GP
|
Minimum
Pension
|
Minimum
Fp
|
975-1660
|
4000-6000
|
PB-1
5200-20200
|
2400
|
5120
|
3500
|
POSTMASTER (HSG-I) / Head Record
Officer (HSG-I) /ASPOs / ASRMs
As per table
1986
|
1996
|
2006
|
GP
|
Minimum
Pension
|
Minimum
Fp
|
2000-3200
|
6500-10500
|
PB-2
9300-34800
|
4200
|
8145
|
4887
|
As per Existing
Scales
1986
|
1996
|
2006
|
GP
|
Minimum
Pension
|
Minimum
Fp
|
2000-3200
|
6500-10500
|
PB-2
9300-34800
|
4600
|
8345
|
5007
|
Superintendent
of Post Offices / SRMs
As per table
1986
|
1996
|
2006
|
GP
|
Minimum
Pension
|
Minimum
Fp
|
2375-3500
|
7450-11000
|
PB-2
9300-34800
|
4600
|
9230
|
5538
|
As per Existing
Scales
1986
|
1996
|
2006
|
GP
|
Minimum
Pension
|
Minimum
Fp
|
2375-3500
|
7500-12000
|
PB-2
9300-34800
|
4800
|
9375
|
5625
|
Actually, the Pay Scale in 1986 is
2375-3500 and 7500-3500 in 1996 and PB-2 with GP 4800/-. But as per Table 1986
Scale shown as 2500-4000 which is not existing in Postal Department. If the
corresponding scale of 2375-3500 (which is correct) is taken for the
calculation of revised Pension, it would be a loss to the entire cadre.
Junior
Accounts Officer
As per table
1986
|
1996
|
2006
|
GP
|
Minimum
Pension
|
Minimum
Fp
|
1640-2900
|
5500-9000
|
PB-2
9300-34800
|
4200
|
6750
|
4050
|
As per Existing
Scales
1986
|
1996
|
2006
|
GP
|
Minimum
Pension
|
Minimum
Fp
|
1640-2900
|
6500-10500
|
PB-2
9300-34800 (merged with A.A.O. Cadre)
|
4800
|
8445
|
5067
|
Assistant
Accounts Officer
As per table
1986
|
1996
|
2006
|
GP
|
Minimum
Pension
|
Minimum
Fp
|
2000-3200
|
6500-10500
|
PB-2
9300-34800
|
4200
|
8145
|
4887
|
7450-11500
|
PB-2
9300-34800
|
4600
|
9230
|
5538
|
As per Existing
Scales
1986
|
1996
|
2006
|
GP
|
Minimum
Pension
|
Minimum
Fp
|
2000-3200
|
7450-11500
|
PB-2
9300-34800
|
4800
|
9330
|
5598
|
Accounts
Officer
As per table
1986
|
1996
|
2006
|
GP
|
Minimum
Pension
|
Minimum
Fp
|
2375-3500
|
7450-11500
|
PB-2
9300-34800
|
4600
|
9230
|
5538
|
7500-12000
|
PB-2
9300-34800
|
4800
|
9375
|
5265
|
As per Existing
Scales
1986
|
1996
|
2006
|
GP
|
Minimum
Pension
|
Minimum
Fp
|
2375-3500
|
7500-12000
|
PB-2
9300-34800
|
5400
|
9675
|
5805
|
29.
Eligibility
for drawl of Increment on 1st July of every year
There is a
peculiar situation after implementation of VI CPC in drawing Annual Increment
for those who get promotion on 1st of July every year.
1.
Up-gradation under MACP and Regular
Promotion thereafter:
As per Para 4 of MACP Rules, at the
time of regular promotion, if it happens to be a post carrying Higher Grade Pay
than what is available under MACPs, No Pay Fixation would be available. And
Only Difference of Grade Pay would be available.
When such regular promotion happens to
be between 2nd Jan and 30th June, which results in Drawl
of New Grade Pay for less than SIX MONTHS. It is noticed that some DDOs are
drawing Annual Increment on 1st July taking into account the Pay and
Old Grade Pay being drawn before such Promotion, though there is no specific
rule that the NEW GRADE PAY shall be drawn for at least SIX Months for allowing
Increment.
2.
Ad-hoc
promotion and officiating for more than 11 months on 1st July in
broken spells.
The officials in
such cases should have got Annual Increment on 1st July, in the
officiating post, if they have more than SIX months' service in the SAME PAY +
GRADE PAY.
In the
Pre-revised scales there was a provision to allow Annual Increment after
completing a period of 12 months in broken officiating spells and drew Pay in
the same stage. Now, It should be allowed for a period of 6 months (including
broken spells) as on 1st of every July.
30.
Acute
shortage of MTS staff in RMS in all circles and Non arrangement of Substitutes and keeping the
GDS MM and Temporary Casual labourers posts in RMS wing unfilled
The work load of
the MTS staff in particular has increased manifold due to heavy shortage of MTS Group` C `
in all
circles, whereas due
Retirement/Death number which is more than 50% sanctioned posts, and if a
sufficient number of GDS and Temporary Casual Labourer are not available In RMS
unit the existing staff are suffering very much and forced to perform OT duties
every day. Further as there are no
substitutes arrangement in place of MTS in all
Circles, the vacant posts are left unfilled since long time. Alternative
arrangement of engaging coolies/outsiders on a temporary basis may please be
considered. In some Circles the casual mazdoors engaged in MTS vacancies in RMS are actually being
utilised to Sort mail (SA Duties) instead of in MTS duties. Their remuneration
is also calculated on the basis of MTS pay scale, thereby the shortage in
Sorting Asst is being managed at the cost of MTS. This is resulting in heavy
additional workload on the MTS who are present in the sets.
31.
Creation
of MTS Posts to the tune of vacant GDS MM and Temporary Status Casual Labourer
Posts in RMS
Consequent upon
the issue of Directorate Orders for keeping the GDS MM and Temporary Status
Casual Labourer posts in RMS wing
unfilled, the work load of the MTS staff in particular has increased manifold.
The Circle, Regional and Divisional Administration have taken advantage of the
said orders to keep the vacancies of all such GDS MM and Temporary Status
Casual Labourer unfilled.They have not taken any effort to assess the actual
work hours to be performed by those vacant GDS posts to create necessary Multitasking
Staff posts.
It is requested
to kindly issue suitable instructions to
all concerned to immediately assess the total hours of work pertaining to the
vacant GDS MM and Temporary Status Casual Labourer posts in RMS and take
measures to create appropriate posts of Multitasking Staff in order to mitigate
the problems of staff and the RMS services.
32.
Request
for filling up of 25% vacancies of Mail Guard posts by promotion by selection
cum seniority of Multitasking staff
The posts of
Mail Guard under 25% by promotion by selection cum seniority of Multitasking
staff, have not been filled up in RMS, in many
Circles despite clear instructions were issued by the Directorate. The
eligible officials were denied of their promotion in the vacant selections under
the scheme of 25% by promotion by selection cum seniority of multi tasking
staff.
Unfortunately,
the new recruitment rules issued for filling up of 25% by promotion by
selection cum seniority of multi tasking staff for the years 2009
2010.2011& 2012 was not observed in many Circles through clear guidelines
are issued.
It is requested
to cause suitableinstructions in this regard and also to fill all the MG
Vacancies in accordance with the instructions contained in Directorate memo No
44-2/2011-SPB-I dated 27.01.2011. and No. 45-2/2011-SPB-I dated 18.10.2012.
33. Non –Supply of Uniform, Chappals etc. to Ladies and Gents
It has been brought to the notice of this union that
uniform cloth both polyster and woollen, shoes, chappals etc have not been supplied to eligible RMS
staff in Uttar Pradesh ,Tamilnadu, Maharashtra, Bihar, Chattisgarh, Andhra
Pradesh, Karnataka, Punjab etc. Kindly ensure supply of the all items of uniform etc. to the eligible staff .
34.
Supply of Government Orders from all
sections to Recognised service unions.
In spite of
repeated instructions, the staff unions are not receiving the orders of the
Directotrate then and there and we could aware of such orders from the unit
levels in many occasions. This is deplorable.
It is therefore
requested to arrange some mechanism to prompt despatch of all circulars to the
service associations.
35.
Construction of Postal Staff quarters in Madurai
Madurai
City is the second biggest city in Tamilnadu State. The postal quarters built
was converted as Postal Training Centre during 1985.As on date there is no
postal quarters in the city. However Postal Dept. has acquired plots from
Tamilnadu Housing Board at Ellisnagar (Madurai) scheme and proposal for
constructions of staff quarters have been submitted during 1990s. Due to delay
in approval of the proposal the site remains vacant for decades. Immediate
approval as well as the allotment of funds is requested for the commencement of
construction of Postal Staff Quarters at Madurai.
36. Extension of Medical facilities for the treatment of employees and
their families
The following Hospitals like
as (1) Wochart Kidney Centre, Kolkata, (2) Kothary Medical Research Centre,
Kolkata, (3) A.M.R.I. Salt Lake, Kolkata, (4) Apollo Gleneagles Hospital,
Kolkata, (5) Anandaloke, Siliguri and (6) Paramount Hospital, Siliguri may be
recognized as approved medical Clinic.
37. Extension of Medical facilities at P&T Dispensaries-
Jalpaiguri & Siliguri.
Due to shortage of
Medical Practitioner the Staff/ Employees are suffering badly. The employees
are forced to take Medical facilities from the outside of the Dispensary. So
some private Hospital may be authorized to allow for treatment for the Postal
Employees and their families.
38. Recognition of Private Hospitals
as referral hospitals in Assam and NE Circle
Unlike in other circles where a good number of private hospitals
are recognized as referral hospitals, only one private hospital, downtown
hospital in Guwahati is a referral hospital for the postal employees in Assam
and NE Circle. Earlier the International Hospital and the Sankardev Netralaya
in Guwahati were also recognized, but agreement lasted only for a small period.
Chatribari Christian Hospital in Guwahati and Nazareth Hospital in Shillong
have since been discontinued. Government hospitals in Assam and NE Circles are
not up to the mark and cannot extend proper treatment as per present need. On
the other hand many sophisticated hospitals have come up in the cities and our
employees are subject to financial hardship for taking treatment in these
hospitals in absence departmental support. For super Speciality facilities,
most of the patients are to be taken outside the NE Region by spending lakhs of
rupees either from hard earned savings of the employees or from personal
loans taken from others by endangering the future of the families concerned.
Under these circumstances, well equipped private hospitals in
select cities like Guwahati (at least five in numbers), Shillong, Dibrugarh,
Tinsukia, Jorhat, Nagaon, Tezpur, North Lakhimpur, New Bongaigan,Silchar,
Agartala, Dimapur, Kohima, Imphal, Itanagar and Tura are to be recognized as
referral hospitals for diagnostic, general treatment purpose and super special
purpose.
40. Creation of more L-1 offices & problems thereon - Before implementation of redesigning of
the first Class Mail Offices, the staff side was assured that more L-1 offices
will be opened and L-2 offices will be
converted as L-1 where ever it is found necessary. But after its
implementation, this was not kept up. We have already submitted a circle wise
list to convert the following L-2 offices into L-1 to avoid back routing and
delay to public mail vide letter No.
R-IIII/52/40 dated 29th May,
2012.
Name of Circle
|
Name of L-2 RMS
office to be converted to L-1 office
|
Assam
|
Shillong RMS, Agartala RMS, Tinsukia
RMS, Silchar RMSand Dimapur RMS
|
Andhra
|
Guntakal RMS instead of Kurnool RMS and
Kazipet RMS
|
Bihar
|
Hajipur RMS, Samastipur RMS, Kuil RMS,
Bhagalpur RMS and Chhapra RMS.
|
Gujarat
|
Bhavnagar RMS, Surender Nagar RMS and
Balsar RMS
|
Haryana
|
Faridabad Stg., Rohtak RMS, Panipat RMS
and Gurgaon Stg.
|
Jharkhand
|
Hazaribagh RMS, Daltonganj RMS
and Jasidih RMS.
|
Kerala
|
Kannur RMS, Palakkad RMS, Kollam RMS,
and Thodupuzha RMS
|
Karnataka
|
Hassan Stg., Davengere RMS, Belgaum RMS,
and Bijapur RMS.
|
M.P.
|
Ratlam RMS and Katni RMS
|
Maharashtra
|
Akola RMS, Amraoti RMS, Nasik
Road RMs, Miraj RMS, Madgaon RMS, Latur RMS, Solapur RMS, Thane Stg. Office,
Kalyan RMS, and Panvel Stg. Office.
|
Odisha
|
Jajpur Road RMS, Balasor RMS, Rourkela
RMS, Sambalpur RMS and Jaypore`K` Stg. Office.
|
Punjab
|
Bhatinda RMS
|
Tamilnadu
|
Erode RMS, Vardhachalam RMS, Kumbakonam
RMS, Dindigul RMS, Nagacoil RMS, Tirur
RMS and Jollarpettai RMS.
|
West Bengal
|
Kharagpur RMS, Sealdah RMS
and Malda RMS
|
U.P.
|
Meerut Cantt RMS, Dehradun Stg., Gonda
RMS, Moradabad RMS, Jhansi RMS, Aligarh RMS, Faizabad RMS, and Mou RMS
|
Rajasthan
|
Sikar RMS, Bikaner RMs, Alwar RMS and
Falna RMS
|
41. Ensure supply of canvas bags and discontinue
plastic bags.
Plastic is creating health hazards from the environmental point of
view. Several High Courts have given judgments against using plastic bags and
pouches. Moreover, one of the main reasons for unabated loss and fraud cases
are the use of plastic bags and pouches. It is requested to introduce canvas
bags by withdrawing the existing plastic bags.
42. Problem
related to MMS.
(a) Fill up vacant posts in MMS in each cadre and stop outsourcing
of MMS Drivers.
(b) Supply of Uniforms and sanction justified posts of the Drivers
and Artisans and replacement of condemned vehicles.
(c) Filling up the vacant
Posts of Manager Mail Motor Service in MMS Poona, Patna, Ahmedabad,
Bhopal, Kanpur and Guwahati MMS units..
Posts of Manager Mail Motor Service in Poona,
Patna, Ahmedabad, Bhopal, Kanpur and Guwahati MMS units are lying
vacant for the last more than 5 years. As the recruitment for the posts of
Manager MMS is not being carried out since 2004, due to which resentment and
discontentment among the staff is simmering.
(d) Regarding allowing
Drivers and Workshop staff of MMS to appear in the Examination for promotion to
Postal Assistant Cadre.
According
to latest Recruitment Rules of PA/SA notified on 18th November,2011,
category of cadres who can appear in the Examination for promotion to PA/SA are
mentioned in Column 11 but there is no mention of Drivers and Workshop Staff in this column
while the dispatch Riders who are also working in the MMS have been allowed to
appear in the examination for promotion to PA/SA cadre.
43. Specific orders to grant Special Allowance to
the Sorting Compilers working in R.O/ Circle Offices.
It is requested to cause appropriate orders on the subject at the
earliest.
44. Fill up the
4 posts of Superintendent Sorting among HSG-I officials.
There are 4
posts of Supdt. Stg ( Gazetted Group-‘B’) in RMS to be filled by General Line
HSG-I officials of RMS on All India basis. This is the only channel for HSG-I
officials in RMs to get promotion to Gazetted cadre. But since years together
these posts are being manned by ASP cadre (in an officiating capacity as
Gazetted Group –‘B’). These posts may be filled up from HSG-I officials on a
regular basis so that eligible HSG-I officials may get promoted to Gazetted
cadre.
45. Provide modern infrastructure and work materials to RMS offices.
Even after implementing the MNOP, RMS employees are still
compelled to work in unhygenic and dilapidated office premises. Newly designed
sorting cases and chairs are not even supplied to L1 offices. Inferior quality
sealing wax, torn and ugly plastic bags are still continuing in RMS offices. It
is requested to provide modern infrastructure and work materials to all RMS
offices.
46. Introduction of more cross bags between L1 and L2 offices
within the circle.
Even though some cross bags are introduced within the circle,
back routing, double handling and delay to the public mails are still
continuing. To avoid this more cross bags may be introduced in between L1 and
L2 offices within the circle.
47. Non-implementation of the
decision taken in postmen related issue committee constituted under the
chairmanship of CGM, PLI to consider the issues related to postman.
(a) Extraction of data entry work
from Postman- There was in principle
agreement of the staff side that the postmen had no objection in performing the
data entry work provided suitable time factor in this element of work was
allowed in their overall workload. The Committee noted that Meghdoot LAN norms
for postmen Module have already been circulated by the Department on 28.07.2009
for implementation in all computerized HPOs. It was accordingly decided
that the factor given for various activities, it was further decided that the
Directorate will consider issuing instructions to all the Circles in this
regard by 30th April 2012.
(b) Scheme of payment of
Incentive to Postmen: Incentive to Postmen staff for delivery of Speed
Post articles is badly delayed. The Committee was informed that the CGM,
Business Development and Marketing Directorate (BD &MD) has already been
requested to issue suitable instructions to all the Circles to the effect that
all payments of speed post delivery incentive bills pertaining to Postmen may be
cleared by 31st March 2012 There is no improvement and the backlog is
still pending. Target date fixed by 31st March 2012 for
clearance of all bills has since been over by one year. This needs to be
specially looked into by issuing strict order by fixing another target date. It
is presumed that incentive bills are not prepared by the dealing assistants, In
some cases the delay in payment is intentionally done on the pretext for non
receipt of funds. Moreover there is no provision for separate budget since the incentive
is paid by the customer. To overcome this situation, it is suggested to make
regular payment of the bills by the postmaster of delivery PO by evolving
improvement in Speed Post module. This need to be done at the earliest
(c)Scientific Measurement of
beats: On the basis of our past
experience there is no scientific measurement of beats anywhere in India. Only
formalities and guess work is done while sitting on the table and the postmen
staff has to bear the brunt. It was decided that Scientific measurement
of scientific devices, like foot meter and cyclometer will be used to measure
the exact area of the beat traversed by a postman during his duty hour in the
interest of rationalization of beat avoiding unduly long distance.
Whether instructions/orders for scientific review of postmen beats have been
issued to the circles
(d) Combination of beats: It was decided in the meeting that combination of
beats in the post offices having the 4+ strength of postmen should be removed.
After detailed discussion it was decided that the Directorate will consider the
issue of instructions to all the Circles to the effect that combination of
beats should be resorted to only by exception as it adversely impacts the
delivery efficiency.
(e) Delivery of Heavy parcels and
EPP articles: It was pointed out by the staff side that Postman face
difficulty in delivery of registered parcels weighing more than 5 Kgs each and
EPP articles of which the maximum weight of 35Kgms, per articles has been
fixed. It was highlighted that either some reasonable rate and mode of
conveyance for delivery EPP articles should be fixed or the rates of coolie
charges fixed in the past should be revised for efficient delivery of
registered parcel. It was decided that the Directorate will consider
reiterating the instructions on coolie charges to all the Circles so that the
delivery of heavy parcels is not adversely affected. Whether coolie charges
pertaining to heavy parcels have been enhanced due to high prices. As regards
EPP parcels, whether the mode of conveyance with rate of each mode have been
decided by the Directorate.
(f) Corrigendum on density of
population: The staff side drew attention of the committee to note
of Sl. 8 in the Directorate letter No 9-1/2005-WSl/PE l dated 5.2.2010 which
stipulates that area having a density of population 2500 per Sq. KM may be
taken as congested area “and pointed out that the same has incorrectly been
printed as it should refer to 2500 per sq. Mile instead of 2500 sq meter. They
quoted a clarification received from PTC, Mysore which has cited Directorate
letter dated 19.02.76 indicating establishment norms for Postmen and defining a
congested area or having a density of population of 2500 per sq. Mile. After
discussion it was agreed that Directorate would examine and issue a suitable
amendment / corrigendum to the Note 8 of the revised norms of postmen
establishment.
(g) Creating of justified
additional posts: In this connection
while implementing the system for delivery work and allowing postmen to write
correct remarks for non-delivery The staff side drew attention to item No 25
minutes of the last JCM meeting issued on 1.3.2012 wherein it is mentioned that
the issue is under examination by the Postman Committee being chaired by CGM
(PLI). After discussion, the view emerged that this item is not part of the
Committee’s mandate and the issue pertains to creation/ re-deployment of Posts
which is basically a policy issue. However, the staff side mentioned that
Postmen were not able to write correct remarks for non delivery of an article
due to heavy work in the project Arrow Offices, it was therefore decided that
the experience gathered after implementation of the project Arrow in various
Post Offices could be examined. Result of examination has not been communicated
so far in this regard.
48. Provisioning the
facility of Mobile telephone to Mail Overseer/Cash Overseer
The mobile phone will prove helpful to connect the
authorities like Postmaster/SSPOs when there is any requirement of
excess cash or any imminent danger to cash/Mail on the way. There will be easy
access to SDI, ASP and SP and can easily meet the requirement related to cash
movement. Mail overseer while inspecting any BO can clear some doubts coming to
the mind of mail overseer.
49. Door to Door
Scientific Measurement of Beats:-
At present the door to door beat measurement system
adopted by the department is not only unsatisfactory but also incorrect
one as neither scientific device like foot meter nor cyclometer is used to
assess the actual length of the beat. The measurement of beats is generally
done while sitting on the table by guess work only.. Moreover the
workload of mail delivery and a number of houses to be visited during duty of
eight hours has nowhere been laid down causing extreme harassment to postmen
staff. It is demanded that the number of houses to be visited and number of
articles to be delivered should be laid down in the interest of delivering
efficiency and rationalization of the workload of postmen staff as well.
50. Supply of better
quality of uniforms
This is the important item and generally it is
overlooked/neglected. Further it is mentioned that no timely supply anywhere in
the Country was made resulting the uniformed staff remains without uniform and
they are bound to purchase the cloth from their own pockets for which no
reimbursement is made. Now it should be made clear that whenever there is any
delay for supply of uniform for uniform staff should be allowed to purchase the
cloth as per fixed amount and the same should be reimbursed in the interest of
staff. Similar action in respect of other kit items should be made
available
(a) Provision of cash payment in
lieu of non supply of uniform and kit items: Whenever uniform and
other kit items are not supplied to the eligible staff whatever the reasons may
be. In such circumstances a cash equivalent to the price of each item should be
paid.
51. Supply of Kit Book: Union demand that every uniformed employee should be
supplied Kit Book at the time of appointment. This system would make
transparency to maintain a regular supply of Uniform and kit items. At present
individual is not provided with kit book and all the records of supply of
uniform/kit items are maintained by the post office resulting individual does
now know when the next supply of each item would become. It lacks
transparency. As such kit cards should be given individually as his
personal kit book to maintain transparency.
52. Revision of Syllabus for
Departmental Exams:
As the only avenue open to the cadre of Postman / MTS
for higher promotion is that Postal Assistants through competitive
examinations. The Department opted for revision of syllabus and pattern of
examinations and the Staff Side to agree to it. It was told to us that the
revision of syllabus and pattern of examinations would go a long way to help
more candidates get through the examination to avoid many vacancies go unfilled
after every examination. It took a long time for finalizing the syllabus and
new method of examination introduced for LGO exam. However it is found that
contrary to what was told by the Department the examinations of LGOs as well as
the examinations from GDS to Postman and MTS have become so tough that it has
become extremely difficult to answer many questions. This has led to a
situation wherein the candidates could not get through these examinations and a
large number of vacancies remain unfilled after the examinations.
53. Cadre Restructuring of
Postman and MTS
The item is long pending and to be discussed and decided. The first and
foremost issue on which a bias against the Postman is clearly visible is that
of cadre restructuring for this cadre. The Department though conceded to form a
Cadre Restructuring Committee during the strike negotiations with the Postal Joint
Council of Action had issued orders omitting the cadre of the Postman and MTS
from the ambit of cadre restructuring. This shows the mind-set of the
Department on the important issue of cadre restructuring of Postman and MTS
cadre. The stand of the Postal Directorate was against the direction of the
Official Side in the National Anomaly Committee that every department shall go
into the issue of cadre restructuring for boosting the promotional avenues of
employees rather than depending too much on the MACP Scheme for that purpose.
It is a known fact that the cadre of Postman and MTS have no in-situ promotion
in their cadre except the promotion to the cadre of Postal Assistant through a
competitive examination. Every other cadre other than the cadres of Postman and
MTS have their own hierarchical promotions in their own cadre and this
discrimination cannot be ended without a proper cadre restructuring in place
for the Postman and MTS cadre. Even the flimsy promotion for the cadre of
Postman earlier to the introduction of TBOP/BCR like Head Postman, Sorting
Postman etc have disappeared from the scene and as on date no promotion in the
cadre is available to both these cadres. Unfortunately the Department of Posts
not only in a position to appreciate our contention as well as the proposal for
cadre restructuring based on a percentage basis as available to all cadres in
the Department of Railways but not inclined to consider any cadre restructuring
proposal to these cadres. The absence of any promotion to them in their own cadre
leaves them totally frustrated and takes away any incentive to perform better
to the services. This has to be properly appreciated and attended to by the
Postal Directorate in the absence of Cadre Restructuring Committee failed to
find out any alternate proposals to our proposal based on percentage.
54. Rationalizing the Postman
Beats scientifically
The matter relating to the issue has been reported
many times to DG (Posts) to look into the issue for rationalization, but
nothing positive has been done so far. Special attention is requested to clinch
the issue by rationalization of beats at the earliest.
55. Creation Posts of Postmen
against newly constructed Cities /Area: Instances of the
creation new Raipur city (capital of Chhattisgarh) have come to notice wherein
the construction of buildings has started and mails started pouring for the
staff working huge construction. Accordingly expansion of many cities
like Gurgaon and Faridabad etc is also going on all sides resulting excess work
for delivery. It would be appreciated if necessary sanction of postmen
staff according to construction/expansion is taken before hand avoiding
delivery complication in the future.
56. Grant of PA Promotion
on seniority to Plus 2 qualified Postman and MTS
There are many postmen employees having qualification
Plus 2 should be made eligible for promotion to PA for provisioning some
percentage for this cadre on the basis of seniority –cum-fitness.
57. Review of Postman
norms by setting up a work study unit:
Since 1986 onwards there has been a sea change in
traffic, the number of houses being built in four storied building on the
demolishing of old houses generally in all Metros and small cities
resulted in multiplying four times population. Such type of situation
prevailing at present has also resulted in the huge volume of mail to be
delivered by postmen. However, the matter related to postmen issues on
different subjects was taken up time to time with the department of
posts, but no positive result has been achieved.. In order to
resolve the workload of postmen, it would be pertinent to set up work study
unit including one member from staff side to look into whether the
all issues relating to postmen work/job so that the actual assessment of work
could be ascertained for proper justification of work . In the whole
process of Work Study, it is to be seen how much time is left with the postmen
staff for delivery as he has to spend at least two hours before commencing his
journey for beat delivery.
58. Cycle Maintenance Allowance
to MTS: The Cycle Maintenance Allowance is paid to all Postman
staff without any conditions whereas the MTS Staff who are engaged in letter
box clearing etc like out of office work are excluded from the ambit of CMA.
This is unjustified. The MTS Staff also is to be paid CMA without any
conditions as like Postman staff. Our Union urges upon you to issue necessary
orders to pay CMA to all MTS without any conditions
59. Grant of OTA to Postmen staff: Whenever excess work is done by postmen staff:
It is seen that the grant of OTA/compensation is not granted to them whenever
they return late due to excess work. They should be considered for grant
of OTA for excess work performed by them like PAs working in the Post offices
60. Grant of Special
Allowance/Increment: The posts of Mail
Overseer, Cash Overseer, Sorting Postman and Head Postman were treated in the
past as promotional posts and were paid some allowance against each post.
Now nothing is paid to them but they are given higher responsibilities to
perform the said posts. In this connection it is mentioned that they should be
allowed to perform postman duty and not to be deployed on such posts, if no
special increment/allowance is granted to them.
61. Revision of Fixed Monetary
Compensation (FMC) : This has reference to your office letter No
10-7/2003.P.E.II dated 24th Nov 2010 wherein the existing rateof revision has
been enhanced for each category except Multi Tasking staff whose rate of
remuneration has been reduced @ Rs 60/- per holiday for 4 hours whereas
MTS staff was getting @ Rs 63.45 per holiday for 3 hrs on an hourly basis @ Rs
21.15 per hour. Protracted correspondence made proved infructuous. These need
to be reviewed for proper justice to the MTS staff.
62. Grant of cash handling
allowance to cash overseers and mail overseers
As regards cash handling allowance, it is intimated
that handling of cash is also done by Cash Overseers and Mail Overseers like
other employees handling cash in the department In this connection it
is stated that staff handling cash other than Mail Overseers and Cash Overseers
are granted cash handling allowance. But the staff of mail overseer and
cash overseers is deprived of the allowance. They also carry extra risk and
responsibilities while performing their duties. In this regard. It would not be
out of question to mention that deprived staff should also be considered
likewise other staff in the department.
64. Ledger
Agreement
The ledger Agreement of number of
Small Savings Schemes has not been completed in last 5 to 10 years and in
respect of Recurring Deposit Account since 1987 in number of Head Office. While
giving reply on the subject under RTI some many Divisional heads informed that
the ledger Agreement work has been
stopped from the year 2002. This is a very serious matter will lead to many
frauds.
The staff side therefore demands that, the ledger agreement work on all small
saving schemes accounts including Recurring Deposit Account should be completed
within one year.
65. Centralization
of RD, MIS, SCSS Work
In 2002 the SB work of RD, MIS, has been
decentralized by the department without consultation with staff side. The Senior Citizen Savings Scheme
has also been brought under
decentralization. There is no second checking on the transactions of
these accounts and due to this the cases of frauds have increased day by day. This is also admitted by One Circle Head
(CPMG Himachal Pradesh) in the RJCM.
The staff side therefore demands that
all Small Savings Schemes work should be centralized again.
66. Norms for delivery staff
All Delivery POs, all the Beats of Postmen in the PO’s
may be calibrated at equidistant. One postman for the work of 450 minutes be
allotted Orders may be issued on the subject. One hour allotted for advance preparation of the work in
computerisation should be included in the data calculation in the
revision cases.
(i) Unaccountable Postal articles may be ordered
to be delivered to watchman
(Security) of the flats/Society or at the Society Office, due to
heavy shortage of field staff.
(ii) Undelivered accountable article returned with
remarks ‘time barred’ delivery
should be permitted and no action be taken for such remarks. ‘Time barred’ for
delivery may be approved as prescribe remark for return.
68.Definition of Congested area
Definition of the congested area of 2500 per square miles need to be
reexamined due to the growing population
in the square area in the land is increasing very fast, in urban areas a
small portion of land can be considered as congested area. Consequently,
appropriate strength of delivery staff will come up for consideration.
69. Maintenance of P&T
Colony, Sahar, Mumbai
Close and kind attention to be given to the pitiable
plight of the residence of Sahar, P&T
Colony, Sahar, Mumbai-400099. The residence in this colony is
anxiously awaiting for years together to mitigate their predicament which is
not fully cared for by the local civil wing, urgent action needed. During the
year 2011-2012 Maharashtra
Circle has surrendered funds of Rs. One crore to DG Office, the
fund was surrendered due to shortage of civil employees/officials. So
please release this fund amount of
Rs. 1 crore for the completion of the pending work.
70. Provision of issue of VIP card for Railway reservation to JCM Departmental Council
Members for attending Departmental Council Meeting.
All Departmental
Council Members are not in Foreign Service and not residing in
Delhi. They are getting difficulties for Railway Reservation. We request that all Departmental Council Members may please be provided with VIP Card for Railway Reservation and they should be provided VIP Quota Railway Reservation as deemed fit.
71.
Heavy delay in the disposal of Rule 9
cases
So many retired officials proceeded
with Rule 9 of CCS pension rules are not disposed of despite years of time are
passing. Failing of Timely disposal is a matter of concern as the affected
parties are waiting for very long periods for justice. Some filthy and
revenging nature of the charges at the fag end of service were floated and the
charged officials are in endless waiting for getting their pension benefits. To
facilitate early justice to innocents, speedy and timely disposal of all Rule 9
cases is much needed of the hour.
72.
Unwarranted delay in finalization of
disciplinary cases
Despite the Government has reiterated its instructionvide DOPT OM No. 425/04/2012-AVD IV (A) dated
29.04.2012 for initiating disciplinary cases without delay and conclude the
proceeding in time, there are several cases pending years together leading
mental agony and distress to the charged officials for a prolonged period.
It was instructed vide Dte. No. 4-26/98-vig dated 2/4/99 earlier
that Rule 14 cases should be completed by the IO within 6 months from the date
of its appointment. Accountability may please be fixed on IO, PO and DA for
delaying. Justice delayed is nothing but the justice denied may be made aware
to the concerned to avoid procrastination. A clear cut instruction is needed to
be issued to all disciplinary authorities not to resort any revenging charges
to settle their goals with biased intention.
73.
Issues of Postmaster Cadre officials
It is happened while calling for volunteers for various grades of
Postmaster cadre, it was assured to the applicants vide Para 4, 5, 6 of the
Directorate letter No. DG (P) No. 4-17/2008-SPB II dated 07.02.2011 that the
same years as minimum qualifying service will be adhered for the promotions of
Postmaster Grade-I to Postmaster Grade-II and Postmaster Grade-III as in the
cases of LSG to HSG II and HSG II to HSG I, many senior HSG II officials opted
for PM Grade II are now by passed by junior HSG II officials remained in the
General line by getting HSG I on completion of 3 years of qualifying service.
As assured while the initial constitution of Postmaster Grade by
the Directorate to maintain same qualifying service, all the Postmaster Grade
II officials having 3 years of service in HSG II& Postmaster Grade-II
combinedly may be promoted to Postmaster Grade-III by taking in to account of anomaly
caused to Postmaster Grade-II officials. Since there is clear cut going back
from the instructions and assurances, the volunteers opted for Postmaster Grade
on the basis of the said assurances may be allowed to switch over to General
Line. There is a provision in the extant instruction on returning back the
Postmaster cadre official to General line if they are not fulfilling the
requisite standards during their probation. As the Postmaster Grade officials
are much frustrated of their future career profile are not commensurated with
their responsibilities, most of the
Postmaster Grade-I and Grade II officials are ready to switch over to
General line at least to work in Head offices as supervisors and to fit in PS
Group ‘B’ examination.
74.
Anomaly in grant of one increment to
the MTS stagnated and their DNI falls in between 01.01.2006 to 30.06.2006.
After the implementation of Sixth
CPC, the MTS whose pay become stagnated prior to 01.01.2006 were granted one
increment in the new pay band on 01.01.2006. Whereas, for the MTS whose next
DNI falls between 01.01.2006 to 31.06.2006 but stagnated as on 01.01.2006 have
not been granted one increment while implementing the orders No. 4-4/2008-PCC dated 20.03.2012
due to non specification of the same in the communication.
It is therefore requested to accord
appropriate clarifications in his regard.
75. Non grant of MACP promotions to the Drivers promoted from Group ‘D’ cadre
As per the
DOPT clarification vide No. 35011/03/2008-Estt (O) dated 30.10.2010 the earlier
service of Driver promoted from Group ‘D’ cadre on qualifying examination for
promotion in T. S. Driver, would not be counted as promotion for MACPs and the
regular service as T S Driver will be taken afresh.
The placement
of staff car Driver is not in the hierarchy of the Promotion of Group ‘D’
employees as per the DOPT Model RR and the Group ‘D’ services should not be
taken for MACP. The regular service for the MACP for staff car Drivers would be
from the date of appointment as staff car drivers.This has not been implemented
in postal For example in West Bengal Circle, the case has not been decided in
the case of Sri. Md. Rehamatullah, Driver, Inspection Vehicle, North Hooghly
division.
Suitable
clarification may please be issued to all concerned.
76. Non grant of MACP to the SBCO officials appointed from Postmen etc.
As LDC (SBCO)
is a separate hierarchical cadre and the direct recruitment for appearing the
exam by Postmen then, the service of the SBCO officials shall be taken only
from the initial appointment in SBCO cadre and the past services shall not be
taken for computation of MACP.
The Chief PMG,
West Bengal vide his D. O. letter dated 05.02.2013 has confirmed this point and
sought clarification from the Directorate in order to dispose the CAT judgment
confirming the position stated in para supra.
It is
requested to issue necessary clarification at the earliest.
77. Abnormal delay and non finalization of Recruitment Rules for PA, Circle
office.
Due to non
finalization of Recruitment Rules for PA circle office, the vacancies for the
many years have not been filled up. The delay causes a concern. If the revised
RR may take same more time for approval of nodal Ministries, the recruitment
may be finalized as per the old Recruitment Rules.
78. Formation of separate RMS division of Uttarakhand Circle
Considering the improvement in efficiency and
better supervision in the Mail sector, a separate division with the
headquarters at Dehradun for monitoring mails for Uttarakhand circle is the
needy one. It is requested to consider the same.
79. Fixing prescribed tenure for Marketing Executives and grant of Special
Allowance
Considering the nature of work and to
encourage the Marketing Executives, Special Allowance may please be considered.
Similarly they should not be allowed to continue beyond 4 years tenure which
will create vested interest.
80. Replacement of outdated computer, Printers and prompt supply of computer
stationeries.
In many POs, the computers are more than 10
years old and it could not cater to the present day requirements. Many printers
are out of service and there is no action to replace such systems and printers.
Many UPS are not in good condition. Further due to non supply of adequate
funds, Computer stationeries are not supplied and there are restrictions.
All Circle heads may be directed to assess
such accessories and replace them in a phased manner and ensure smooth
functioning of the systems.
Further when the demand of supply of Lazer
Printers was taken up by the circle unions, it was replied that there is no
plan provision for this activity and the matter has to be taken up with the
Directorate. For the efficient and effective work, the supply of Lazer printers
is a must.
81. Recovery of CGHS subscription from the date of issue of card instead of
Date of joining.
At present,
the CGHS subscriptions are being recovered from the date of joining. However,
treatment is allowed only after the issue of card. It is therefore requested
that the subscription may be recovered from the officials from the date of
issue of CGHS card and not from the date of joining.
82. Enhancement of special casual leave for union meetings.
At present, 20 days have been allowed for the
grant of special casual leave to the officials for attending union meetings,
circle conference, seminars etc. This is insufficient. Further in some circles,
the days in which the union secretaries attending the Monthly
Meetings/Bi-monthly Meetings are also construed as special casual leave instead
of duty period as the formal meetings with administration will not cover up
with other union meetings.
It is therefore requested to clarify the same
and also to enhance the number of special casual leave to attend union
Meetings/Seminars.
83. Provision of LTC facilities by air to NE/Assam employees.
There is a
strong grievance that the LTC facilities by air up to some specific stations
atleast have not been provided to the officials working in NE/Assam.
It is
requested to take up the same with the nodal Ministry for orders.
84. Counting of training period for postmen service.
The DOPT
issued instructions to count the training period of qualifying service to the
directed recruited officials and it is in vogue. Whereas the same has not been
extended so far to the GDS who have appointed as Postmen/Group ‘D’ on direct
recruitment for duly counting their training period as qualifying service for
all purposes.
It is
therefore requested to kindly cause orders to construe the training period of
Postmen/MTS shall be taken as the qualifying for all purposes.
85. Discrimination in service for appearing LGO exam between Postmen &
MTS
As per the existing rules, the minimum
qualifying service prescribed for appearing LGO exams for Postmen and Group D is
three and five years respectively and there is a clear discrimination between
the equal Group ‘C’ for appearing the same LGO exam. As both the posts of MTS
& Postmen are in union Group ‘C”, this discrimination is icorrect.
It is therefore requested to reduce the five
years period to MTS as three years.
86. Engagement of Qualified GDS in vacant Posts of PA/SAS
The shortage
of staff in Postal Assistant/Sorting Assistant is very acute due to non filling
of vacant posts, prolonged officiating in LSG, HSG II & HSG I Posts,
diversion of Posts to ME & System oriented works, deputation to circle
office etc. The officials are forced to look after two or three PAs works daily
which causes erosion in efficiency and criticism from customers. In order to
overcome the present shortage, it is requested to kindly cause orders to engage
well qualified GDS available in the department on daily rated basis as if
engaged in Postmen/Group ‘D’ short term vacancies.
87. Non filling up of canteen staff
Eventhough, the DOPT vide its OM No.
15/2/2010-Dir (c) dated 13.10.2010 & 27.06.2011 directed to fill up all the
vacant canteen staff, the process has not been commenced in the Departmental
canteens functioning in the Department of Posts.
It is therefore requested to cause
appropriate orders to fill up all the vacant post in a time frame.
88. Duplication of work both manual & Computer – Request to cause orders
to dispense with manual entries.
In most of the
circles, despite after the computerization, the officials have been ordered to carry
out manual maintenance of records like SO Account, TCB etc. When the issue was
discussed with Chief PMG Kerala, it was replied that there is no orders issued
by the Directorate (PO branch) to dispense with the maintenance of the SO
account in form PA 17 part I & II. As such so account in the prescribed
form has to be manually maintained in every SO.” in some circles, charge sheets
have been issued for non maintaining SB Log Book etc. manually by the
disciplinary authorities.
After the
computerization, maintenance of manual work should be dispensed with and
officials should not be compelled on this score.
89. Non refund of the amount recovered under the New Pension Scheme& Non
settlement of dues to the deceased/retired employees under NPS
Consequent
upon the clarification of the Government of India that in case of new recruits
appointed after 01.01.2004 but remained in training prior to 01.01.2004 shall
be covered under the old pension scheme, more than 10000 Postal Assistants were
brought under the old pension scheme. However, the recoveries made from them
towards the new pension scheme have not been refunded yet despite many representations.Serious
action is requested to refund the amount early.
(ii) Similarly in the event of
resignation/retirement, the pension fund has not yet been refunded besides
payment of pension. Many officials joined after 2004 and many GDS promoted
after 2004 to Postmen could not get any benefits so far under this NPS.
It is requested to cause appropriate action
in this regard.
90. Arbitrary imposement of recovery from APM Accounts for excess drawal of
Bonus to GDS in AP Circle.
The Directorate caused orders to recover the
excess Paid bonus to GDS from the APM Accounts/Postmasters instead of
recovering the amount from the concerned GDS or appealing against the Court
decisions for non recovery of the excess paid amount. The court did not specify
that the amount should be recovered from any one. One Head Postmaster has been
proceeded Rule 14 on the date of his retirement and converted as Rule 9 and did
not get the retirement benefits for the reason of excess drawal of Bonus to
GDS. This is arbitrary, unjust and against to the orders on the subject.
Suitable orders may please be issued to
withdraw the earlier instructions to fix responsibility on APM/Postmasters and
the amount may be recovered from the officials to whom it is paid.
91. Revision of Honorarium to the arrangements less than 14 days in
Treasuries in Post office.
No further orders had been issued to revise
the honorarium of Rs. 4/- per day fixed in 1990 for the arrangement of less
than 14 days in Post office treasury based on the revision of treasury allowance.
It is requested to revise the rate of
honorarium for such officiating arrangements being made in treasury for the
period below 14 days.
92. Conduct of Postmen exam – request modification
(i)
Despite
the introduction of objective type, the questions are being set above the
standard of state board syllabus in matriculation.
(ii)
As
the exam is conducted on a regional basis, the GDS is forced to spend huge
amounts for journey, stayal etc. to write the exam.
(iii)
As
the answers are asked to be written in white papers instead of OMRs, there are
several corruptions in the valuation as well as in the exam centre. There is
scope for quo replacing the answer papers and it will lead to major corruption.
As such it is felt that earlier practice of
divisional wise exam is better and it should be conducted on OMR method and
answer sheet should be in the precrribed sheet supplied by the Department with
some identification work and not write paper.
93. Impact of downgradation of ED SOs in to ED BOs – request to provide
manpower.
After the down
gradation of EDSOs and converted them as BOs, the following works were added to
the class II and class III offices.
(i)
Issue
and payment of money orders, supervision of delivery works, closing and opening
of a mail bag, account bag and cash bag.
(ii)
Work
related to MPKBY agents attached to EDSOs are translated to account office as
MPKBY agents cannot be attached to EDBOs.
(iii)
Pass
books of all new accounts opened in EDBOs has to be issued by account office
apart from the incorporation of SB/RD/TD deposit and withdrawals in ED BOs.
All the works mentioned above are being
managed single/double handedly besides the work of their own.
It is therefore requested to provide adequate
manpower either redeployment or by means of compensation etc. to the single/double
handed offices.
94. Non grant of MACP to Para Medical staff
The para
medical staff of P&T Dispensary was not brought under the MACP scheme so
far. It is requested to consider the same.
95. Lifting
Ban on filling up the Post of Stenographer Grade III
Like SA and ME, number of Postal
Assistant are on deputation to work as Stenographer. In the RJCM Maharashtra Circle the item for
non utilization of PAs against the
Stenographer was taken and the Administration has given a reply as there is BAN
on filling up the post of Stenographer Grade III and as these posts are vacant,
the services of PAs are being utilized
against these posts. RJCM in its
reply further mentioned that the matter
has already been taken up with the Dte but there is no reply from the Dte.
The staff side therefore demands that
to lift the Ban on the filling of the post of Stenographer Grade III and fill
up all posts of Stenographer Grade I to III without delay.
96.
Participation
of representatives of recognized Unions in the committee deciding Policy of the
Department.
At present the officers are calling
the representatives of Unions to see the presentation of any New Schemes to be introduced by the department . But its
feasibility and workability have to be
discussed before the implementation of the Scheme. For the smooth working of
the department and proper implementation
of the scheme it is necessary to discuss it with the workers/ union
representative before launching any scheme.
The Staff Side therefore demands that
the representatives of recognized Union
may be included in the committee deciding any New Schemes.
97.
Computerization
There is a statement from the Higher
officers/ Government that, 155000 POST OFFICES are computerized. We brought it
to the notice of the administration
that, there is more than one lakh branch Post Offices where no computers are
installed. In many department /offices printers are not provided as per requirement. The entries in Pass Books of
Small Savings Account including SB & RD Accounts are done manually. No
History sheets have been maintained for
computers and other instruments. Old computers are not replaced for many years. Due to load shedding the staff is
forced to do the work manually and the in charge of Pos(SPM/PM) are sitting in the PO’s upto midnight for sending DET. The Government has given a
lot of funds for modernization/computerization
of PO’s. But there is no proper
utilization of funds. The Divisional heads are sending reports as “All the PO’s
have been completely computerized but in
reality it is not true.
The staff side therefore demands for
proper utilization of funds allotted for
computerization. Old computers should be
replaced time to time and printers should be provided to all PO’s as per their
requirement. The staff side further demands that, the committee may be
appointed to visit any Post Office in small cities and rural area at any time
at all levels and the union representatives should be a member of said
committee.
98. Checking
of Vouchers of all Small Savings Schemes
At present no branch is
functioning in any Head Post Office as
“SB “ or “ RD SO” and if so no
sufficient staff has been given to
those branches. The staff of Head Office and SBCO section are posting figures of transactions as per particulars noted in
“List of Transactions” without checking of vouchers.
Because of this an amount of more
than Four Hundred Crores is shown as “Unposted
amount “(Deposit as well as withdrawal) by the SBCO’s in all circles.
Not only that, the cases of minus balance is cominginto light. It is a duty of
Head Office and SBCO to check the vouchers also before posting and if any
irregularity is found it should be brought to the notice of the concerned
office immediately. But they are not doing their job properly.
The staff side therefore demands
that, the “Unposted “ figure should be made “Zero” before asking license
from the Reserve Bank of India for Post Bank.
101.
Grant of peripheral HRA in consonance
with the List of Urban Agglomerations notified in 2011 Population totals
released by the Census of India 2011 of Govt. of India, instead of awaiting for
dependency certificate years-to-gether from the respective collectors.
It is well
placed in the Census of India 2011 that the notified urban agglomeration is a
continuous urban spread constituting a town and its
adjoining growths. Instead of forwarding separate proposal, the Circle heads
may be advised to collect all details and take up the proposals as one time. It
will minimise the time and workload as well enable to issue early sanctions.
102.Request to withdraw the
extension of business hours up to 5.00 PM (total 7 hours) including
Saturdays against ILO norms and against 5 day week- administrative office/ 6
day week – operative office principles.
As per the instructions
contained in Dte. No. 11-2/2004-p. o. dt. 26.6.2012
instructions were issued to all the Divisions/units in other regions also to
revise/extend the business hours up to 17.00 hours based on demand and revenue and based on this in Tamilnadu Circle,
in one region ordered to extend the counter working hours for seven hours which
results the closure of all offices late . The counter working hours should not
be raised beyond five hours and six
hours for bigger offices agreed upon earlier. It is requested to cause
appropriate instructions in this regard.
102. Maintaining LR strength and filling up the
vacancies
Due to acute
shortage of staff, the existing LRPAs were positioned against regular vacant
posts, years-together, and slowly the LR
P.A. S were amalgamated within the
sanctioned strength mostly in all the Divisions and the
Rectt. was denied against the 10%
LRPAs posts, as in the case of residual vacancies. Hence a thorough review is requested in order to
restore the LR strength exclusively.
PENDING
ITEMS IN THE LAST DC (JCM) & STANDING COMMITTEE MEETING ON JCM SUBJECT
1. Standing Committee Meeting
held on 18.12.2012
1.
Cadre Restructuring
for all Non-Gazetted Group B & C cadres
2.
Creation of System
Administrators Cadre.
3.
Computation of proper
norms for work allotment to existing System Administrators and grant of certain
essential amenities.
4.
Request for
discontinuance of the practice of obtaining fidelity / security bond from the
employees handling cash.
5.
Protection of pay of
the defunct scale of PO & RMS Accountants who opted for general line under
Directorate letter No. 2-22/88 - PE I dt. 01.12.92.
6.
Revision of Cash
Allowance to the SPMs handling cash in the absence of treasurer.
7.
Conveyance of cash
with police escort- Problems there on.
8.
Fixing Norms/ Time
Factors to Postal Stores Depot; Circle Stamp Depot & creation of
establishment.
9.
Stop harassing staff
on contributory factors for simple and flimsy reasons by misusing the provision
of ‘unbecoming of Government Servant’ deviating the ruling contained in Volume
III, FHB etc.
10.
Allowing to appear in
the Departmental Exam like IPOs – case of physically handicapped officials
11.
Transfer of all HSG I
Posts to General line
12.
Payment of honorarium
to supervisors & Staff of Divisional offices for processing of PLI and RPLI
proposals.
13.
Grant of OTA/Excess
Duty Allowance to the SPMs working in single/Double handed Post offices.
14.
Counting the training
period for benefits of promotion under TBOP / BCR scheme
15.
Holding of examination
for filling up to posts of AMM in MMS
16.
Holding of DPC for
filling up the posts of Deputy Manager MMS
17.
Appointment to the
grade of Supdt. Stg. In RMS
18.
Acute shortage of ‘C’
Bags.
19.
Implementation of
recommendation of the 5th CPC with regard to payment of cash handling
allowance to treasurers and Asst. Teasurers in Post offices.
20.
Allot 19% Group B
vacancies for General line and permit all Group C official in Postal, RMS,
Admn. and Postal A/Cs with minimum 20 years of service to appear in the exam by
dispensing with present reservation of posts to RMS & Admn. Staff.
21.
Anomaly in the
preparation of PA gradation list. Date of confirmation should not be taken now
and date of appointment be taken for construing seniority. Fixing seniority
based on the date of confirmation in unconstitutional and discriminatory and
dropping of confirmation examination.
22.
Pay protection to
employees who seek transfer to a lower post under FR 15 (a)/transfer under Rule
38.
23.
To fill up the time
scale Driver Post at MMS.
24.
Construction of
Departmental Buildings for Postal Accounts Offices at Hyderabad, Trivandrum and
Patna.
25.
Problems arisen
subsequent on Centralization of Tax related work at HO in SB Branch.
- JCM (DC) Meeting hold on 28.12.2012
- Grant of higher rate of HRA in respect of offices situated in urban limits.
- Imposing unjustified conditions for appearing IP Examination for the departmental quota vacancies.
- Construction of new building at Kodialbail HSG I SO in Mangalore Division, Karnataka Circle
- Construction of new departmental building for Itanagar Head Post office.
- Replacing Kerosene generators by Diesel generators
- Uniform application of incentive for IMT work
- Recovery of huge amount being interest Paid on PPF Account opened on Self name and also in the name of Minors (i.e. on two accounts) prior to 06.12.2000 – case of Karnataka Circle
- Fixation of pay of MTS (Group C officials) who were granted ACP-I and ACP-II upgradations prior to 01.01.2006 consequent upon implementation of 6thCPC recommendation in the light of Postal Directorate’s latest order no. 1-20/2008-PCC (Pt.) dtd. 18.07.2011.
- Dies non period should also be taken for reckoning of continuous service while granting ACP/MACP to officials:
- Arbitrary recovery of Postage in case of foreign articles returned due to non availability of service
- Fixation of Pay for canteen employees after Sixth CPC
- Clarification issued on encashment of earned leave in connection with availing LTC– Payment of difference
- Filling up of the unfilled direct recruitment vacancies kept under skeleton as per the screening committee recommendation for the year 2006 to 2008.
- Abnormal delay in filling up of vacant LSG, HSG II and HSG-I vacancies due to non-holding of DPCs in many circles
- Immediate filling up vacant Posts of Chief PMGs, PMGS and DPS
- Denial of relaxed standards to GDS in the appointment of Postal Assistants in the revised recruitment rules - regarding.
- Special drive for residual vacancies
- Immediately arrange for filling up of vacant posts in the cadre of PACO & MTS in Circle Administrative offices.
- Promotion of OS to AD (Rectt.)
- Tenure in RMS Head Record offices/Divisional offices
- Non-filling of IPO post of Direct recruits in J & K Circle
- Short drawal of Grade Pay – In case of Pharmacists in P&T Dispensary
- Stepping of pay of the promotee senior with direct recruited junior on or after 1.1.2006.
- Request to provide one time option to the officials whose increment falls between Feb 2006 to June 2006
- Recovery effected from Commutation of pension from Postal pensioners who had proceeded on voluntary retirement during the period from 1.1.2006 to 31.8.2008.
- Grant of Grade Pay of Rs. 1800 to Group D/MTS who retired/expired from service after 31.08.2008 without having been imparted training:
- Fixing norms for Postmen work
- Performing double duty by Postmen on Double Duty Allowance Basis:-
- Provisioning of 10% LR.
- Irregular commutation of LR strength.
- Fixing standard operating procedures and uniform code and rules for all Postal Training Centers.
- Upgradation of pay as per sixth CPC to Group ‘C’ cadre in response to Group ‘D’ Selected under blind quota.
- Implementing online facility for all Postal employees having General Provident Fund (GPF) Account to get information regarding their GPF accounts directly from the internet:
- Supply of updated Postal Manuals, Volumes and Reference books to all offices
- Bifurcation of Bastar and Raigarh divisions in Chattisgarh Circle
- Request for giving incentive for booking & dispatch of Aadhar Speed Post Articles / bags at different UID P2P Centers of India.
- Out Station Allowance for the RMS staff working in sections
- All National Speed Post Hubs should be under the control of RMS Divisions.
- Review of work load in Business Office.
- Providing Full bogie/SLR coach accommodation for RMS Sections
- Issuance of clear instructions to all CPMGs that in the city areas where Cos/ROs are situated, decentralization of RPLI/PLI should not be done.
- (i) Timely supply of uniform and issue of Kit Card.
- Downgradation of HSG II AHRO post in Maharasthra Circle
- Release of arrears on a/c of messing Incentives for J & K Circle.
- Open postal dispensary in the valley as is existing in Jammu