PRE - RETIREMENT COUNSELLING WORKSHOP
IMPORTANT MESSAGE FOR EMPLOYEES RETIRING WITHIN THE NEXT SIX MONTHS FROM THE DEPARTMENT OF PENSION AND PENSIONERS WELFARE. (Click the link below for details)
F.No.08/07/2014-SR
Government
of India
Ministry
of Communications & IT
Department
of Posts
(S.R.
Division)
Dak Bhavan,
Sansad Marg
New Delhi, dated
12th February, 2015
Subject: Meeting held on 05/02/2015 with PJCA in Dak
Bhavan under the chairpersonship of Secretary (Posts) – Minutes regarding.
Kindly find enclosed minutes of the above
meeting for necessary action at your end.
It is requested that Action Taken Report may please be furnished to S.R.
Division by 15th March, 2015.
(Arun Malik)
Director (SR & Legal)
Official Side:-
1.
JS
& FA
2.
DDG
(P) / DDG (Estt) / DDG (PO) / DDG (MB) / DDG (R&P) / DDG (SR & Legal) /
DDG (PAF) / DDG (Estates & MM) / DDG (Tech) / DDG (FS)
Copy
to:-
1.
OSD
to Secretary (Posts)
2.
Sr.
PPS to Secretary (Posts)
3.
PPS
to all Members, Postal Services Board.
Staff side:-
1.
Secretary
General, NFPE
2.
Secretary
General, FNPO
3.
General
Secretary, AIRMS&MMSEU Gr. C
4.
General
Secretary, AIPEU, Postman & MTS
5.
General
Secretary, AIPAEA
6.
General
Secretary, AIPEU Gr. C
7.
General
Secretary, AIPSBCOEA
8.
General
Secretary, AIPAOEU Gr. C & D
9.
General
Secretary, AIRMS&MMSEU (NFPE R – 4)
10. General Secretary, AIPEU Gr. C,
NFPE
11. General Secretary, NUPE P IV,
(FNPO)
12. General Secretary, NAPE Gr. C
13. Dy. General Secretary, AIPEU GDS
14. General Secretary, NUR – III
15. General Secretary, AIPAOA (FNPO)
Minutes of the meeting held on
05/02/2015 at 1100 hrs.
with Postal Joint Council of Action
(PJCA)
The meeting was held with Postal
Joint Council of Action (PJCA) comprising NFPE and FNPO, on 05/02/2015 at 1100
hrs. in G.P. Roy Committee Room, Dak Bhavan under the chairpersonship of
Secretary (Posts). A list of
participants is enclosed.
At the outset, Director (SR)
welcomed the participants and briefly mentioned about the PJCA and their 40
point charter of demands. Thereafter
Secretary General, NFPE thanked Secretary (Posts) for holding this meeting.
With the permission of the Chair,
agenda items were taken up and after detailed deliberations on each point,
following decisions were taken:
1.Discussions on
the recommendations of the Task Force.
Secretary (Posts)
informed that the Government had constituted the Task Force on “Leveraging the
Post Office Network” under the directions of Prime Minister. The main aim was to use the network in a better
way for the public good.
It was emphasized that
the recommendations of the Task Force are only “recommendations” and not
decisions. Hon’ble Prime Minister has also directed that the
recommendations be examined minutely.
The staff side
was apprehensive that the Task Force recommendations may lead to
corporatization and eventual privatization as it happened in other developed
countries and opposed any kind of structural changes in the organization. After
detailed discussions, Secretary (Posts) assured that before any structural
changes are contemplated in the organization, the staff side will be consulted.
2. Inclusion of Gramin Dak Sevaks (GDS) in the
terms of reference of 7th Central Pay Commission.
|
. 2.Inclusion of Gramin
Dak Sevaks (GDS) in the terms of reference of 7th Central Pay
Commission.
|
Grant of civil servant status to
GDS and grant of all benefits of departmental employees on pro-rata basis
without any discrimination.
.
The proposal will be referred again to
Department of Expenditure for inclusion of GDS in the 7th CPC.
|
Action by : DDG
(Estt)
3.Revision of wages of Casual, Part time, Contingent
employees w.e.f 01.01.2006 consequent on revision of wages of regular employees
by 6th Pay Commission and regularization of services.
The proposal will be referred
again to Department of Expenditure for inclusion of GDS in the 7th
CPC.
|
Action
by : DDG (Estt)
4.Grant of merger of
100% DA with pay w.e.f 01.01.2014 for all purposes, including GDS
The proposal stands
referred to Department of Expenditure.
Item closed
|
5.Grant of 25% pay as
Interim Relief (IR) w.e.f 01.01.2014 to all employees including GDS
The proposal stands referred to
Department of Expenditure. Item
closed
|
6.Scrap the New Pension
Scheme (NPS) and include all employees recruited on or after 01.01.2004 under
the old statutory pension scheme.
It is outside the jurisdiction of
this Department. Item closed
|
7..Remove 5% condition
for compassionate appointment and grant appointment in all deserving cases as
in the case of railways. Remove the minimum 50 points condition for GDS
compassionate appointment.
8.Compassionate appointment for
regular employees:-
Department of Posts
follows the DOP&T condition of 5% of direct recruitment quota for
compassionate appointment. Item closed
.Compassionate appointment for
GDS:-
The
proposal will be sent by staff side, which will be examined.
Action
by : DDG (Estt) Staff side
|
8.Fill up all vacant posts in all
cadres including MMS & GDS.
(a) By direct recruitment.
(b) By holding DPC and granting
promotions.
Instructions
regarding filling up of vacant posts will be reiterated to all the Circles.
As regards MMS cadre, the revised RRs of
Manager, Sr. Manager and Sr. Manager (NFSG) have been approved by the DOP&T
and UPSC and are presently with Ministry of Law and Justice for legal
vetting. Once the same are notified, the
recruitment in MMS cadre will be initiated.
Action by : DDG (P)
9.Implement cadre
restructuring in postal, RMS, MMS and Postal Accounts as per the proposal
signed with the JCM (DC) staff side.
The examination of proposals regarding Cadre
Restructuring will be expedited and will be sent to DOP&T within specified
period as decided in the JCM meeting Action by: DDG (Estt)
10. Settle MACP related
issues
(a) Promotions accrued
by passing departmental promotional examinations should not be counted towards
MACP. Implement Jodhpur CAT Judgement.
(b) Bench mark should not be made
applicable to non- gazette posts.
(c) Stepping up of pay with
junior should be allowed in MACP also.
|
(d) Pay fixation on promotional hierarchy and not
grade Pay hierarchy.
Hon.
High Court of Rajasthan at Jodhpur had stayed the order passed by CAT till
final disposal of the present petition.
We may await the decision of the Court. Action
by: DDG (Estt)
|
11. Settle issues
relating to Postmaster Cadre officials.
(a) Allow to write IP
and PS Group ‘B’ examinations.
(b) Relaxation in
service conditions for promotion from one grade to another, at par with general
line promotions to identical posts.
(a)
to(c) – The proposal will be examined.
(d)
The matter is Subjudice. Action cannot
be taken till the OA is disposed off. Action
by : DDG (P)
|
12. Reimburse full mileage allowance to system
Administrators and fix duty hours and responsibilities of SAs. Create separate
cadre for system administrators
Presently in Circles, the work of
System Administrators is managed by PA/SA. Hence, normal rules applicable to
PA/SA would apply.
The proposal regarding creation of separate cadre for System
Administrators was discussed in the last JCM Meeting held on 27.11.2013. In
this meeting, this item was closed and the staff side was informed that :-
Having a separate cadre for System
Administrator will not be advantageous for them since there would be no
channel for promotion to the higher grade. If the System Administrators
continue in the PA grade the channel of promotion is available. Looking from
a macro view, it will be in the interest of System Administrators if they
continue in the PA cadre as the educational qualification for system
administration in any Department/Ministry will require technical
qualification and the present System Administrators may not possess the same. Item
closed
13.Grant of cash handling allowance to Treasures in
Post Offices at par with cashiers in RMS & Administrative offices.
The proposal is under
active consideration. Action
by : DDG (Estt)
|
14. Counting of Special 14. Allowance granted to PO
& RMS Accountants for pay fixation on promotions as the promotional post
involves higher responsibilities.
Allowance admissible
to PO / RMS Accountants is in nature of “Special Allowance” and not “Special
Pay”. Thus, it does not qualify for
being taken into account for pay fixation. Item
closed
|
15.Settle all issues related to
IT Modernization Project- computerization, Core Banking Solution, Core
Insurance Solution etc.
(a) Replace out dated computers
and peripherals with new ones.
(b) Increase network capabilities
and Bandwidth.
(c) Set right the users
credentials problems in leave arrangements etc.
(d) Stop hasty “Go Live” of CBS,
CIS till cleansing of data pucca.
|
(e) Provide all assistance and
stop harassment in the implementation of CBS & CIS.
(f) Grant enhanced financial
powers to Head Postmasters.
|
The requirement for
replacement has been worked out and action for
procurement / approval is under process. Other issues being
addressed. Enhancement of financial
powers will be examined.
DDG
(Tech.) /DDG (FS)/
16.
Prompt
and regular holding of JCM, Departmental Council Meeting, Periodical meeting
with Secretary Department of Posts, Sports Board meeting and Welfare Board
meeting. Ensure representation of recognised Federations in Sports Board and
Welfare Board by calling for nominations. Action taken. Item Closed.
17. Ensure prompt and regular holding of JCM
(Regional Council) meeting at Circle level, Formal Four Monthly meeting with
CPMG, Bi-monthly meeting at PMG/DPS HQ level and monthly meetings at Divisional
level. Implement a monitoring mechanism at Directorate level to ensure
conducting of Circle/Divisional level meetings at regular intervals
Action
taken. The instructions will be reiterated to the
defaulting Circles. Item closed.
18. Avoid abnormal delay in conducting Departmental
Promotion Committees (DPC) at all levels and grant promotion to eligible
officials
Instructions
will be reiterated. D.O. letter will
be addressed to all Heads of Circles
from Member (P) and monitoring done. Action
by : DDG (P)
|
19. Fill up all vacant posts of Chief Postmasters
General (CPMsG) Postmaster Generals (PMsG) and Director of Postal Services
(DPS). At present, posts are remaining vacant for months together and
additional charge/combined duty is ordered, which adversely affects the
efficiency of the services and also delay in setting staff matters.
Vacant posts are
being filled up. Item
closed
|
20. Notify canteen employees New Recruitment Rules and fill up all vacant posts in
Departmental Canteens/Tiffin Rooms exempting the posts from the purview of
downsizing order and reviewing the posts abolished/kept vacant.
RRs of this cadre are under
preparation. However, the vacant post
can be filled up on the basis of existing RRs. Necessary instructions will be
issued. Action
by : DDG (P)
|
21. Introduce Medical Reimbursement Scheme to GDS
GDS are eligible for financial
assistance under the Circle Welfare Fund.
The proposal to increase the limits of financial assistance will be
examined by the Welfare Board.
The proposal for introduction of
GDS Health Insurance Scheme on the lines of Rashtriya Swaasthya Bima Yojana
(RSBY) involving a recurring cost of Rs.7.29 crores per annum stands referred
to Ministry of Finance, Department of Expenditure. This is being pursued with the Ministry of
Finance.
|
Action
by : DDG (Estt)
22. Ensure time bound and speedy disposal of all
Rule-9 cases and Review/Revision petition cases pending at Directorate level.
During the period between
01/04/2010 and 15/07/2014, 1656 cases have been liquidated out of 1860 cases
of Rule 9 / Review/ Revision/Appeal received in the Directorate. All the Rule 9 cases pertaining to the
years before 2013 are being attended on priority basis and will be disposed
off within six months.
A
Single Window System for receipt of Rule 9 cases from the Circles has been
introduced at Directorate to avoid delay in processing. Now officers in circles are required to
come personally and submit the case at single window. The cases which are complete are being
accepted for further processing.
Otherwise incomplete cases are returned to the officers from circles
with the request to remove the discrepancies.
This system is helping the officers in Vigilance Petition Section to
submit the cases to UPSC and dispose off them at the earliest. Item closed
23.
Allot
sufficient funds and sanction all pending bills.
(a) PLI/RPLI incentive bills.
(b) Medical Reimbursement Bills
(ROHSC)
(c) Tour TA Bills
|
(d) OTA Bills
Funds
have been allotted to all the Circles and they have also been advised to
ensure that the funds are not surrendered.
Item closed
|
24.
Enhance overtime allowance rates at par with Railways.
The proposal has been supported
by the Department and referred to 7th Central Pay Commission.
|
Action by : DDG (Estt)
25.
(a) All Circle offices/ Regional offices/DPLI office, Kolkata must be allowed
to function as Circle Processing Centres (CPCs) while implementing Core
Insurance Solutions (CIS) through McCamish for steady growth of PLI/RPLI
Business.
|
(a) Stop
diversion of 615 posts
(576 posts of Pas from C.O.s and
39 posts of Pas from APS PLI CELL) ordered vide Department of Posts,
Establishment Division No. 43-47/2013-PE-II dated the 9th June,
2014.
|
(b) Stop
harassment and victimization of staff of Circle Administrative offices in the
name of decentralization of PLI/RPLI.
(d)Specific concerns will be
examined. Action
by : CGM (PLI)
|
26. Stop ordering
officials to work on Sundays and holidays in some Circles and also stop
harassment of staff by Circle/Regional/Divisional Heads. Eg. 1) Karnataka
Circle 2) Delhi Circle.
No such instructions have been
issued by the Directorate. The
information received from Delhi and Karnataka Circles is as below:-
“The
staff is rarely called for duty on Sundays & Holidays except on occasions
of National Cleaning Drive of Post Offices, Departmental Examinations or IT
Modernization Project works for which Compensatory off are granted to them.” Item
closed.
|
27.
Allot
sufficient funds to circles for carrying out constructions, repairs and
maintenance of Departmental buildings/Postal Staff Quarters and RMS Rest
Houses.
Available
funds are being allotted to Circles. Item
closed.
|
28. 28.Take
stringent measures to eradicate corruption from Postal Department. Stern action
should be taken against those committing frauds and corruption. Stop
disciplinary action against innocent officials in the name of contributory
negligence, instead of punishing the principal offender.
No
directions can be given to any disciplinary authority. Item closed.
|
29. Fill up vacant posts of Astt. Manger/Manager and
Sr. manager in MMS.
Action to be
completed within a specified period as decided in the JCM meeting. Action by : DDG (P)
|
30.
Make
substitute arrangement in all vacant Postmen and MTS Posts. Wherever GDS are
not available, outsiders should be allowed to work as substitutes.
The Establishment Division has
issued instruction to the Circles to fill up all vacancies of GDS BPM &
justified posts of all other approved categories. Guidelines regulating substitute
arrangements to be made in place of regular GDS already stand issued vide
letter No.17-115/2001-GDS dated 21/10/2002, in case it is not possible to
manage the work with combination of duties.
Substitute arrangements against
vacant Postman and MTS posts are made at the local level as and when
required.
Powers
have been delegated to Heads of Circles for outsourcing of work. Item closed
31.
Modify
the orders dated 22/5/1979 regarding existing time factor given for delivery of
articles taking into account the actual time required for door to door
delivery.
This
is being referred to the Work Study Unit for re-examination of the matter. Action by : DDG (Estt)
|
32.Increase the percentage of PS Group ‘B’ Posts to
General line in LDCE and allow all PACO/PA SBCO & SA also to write the
examination.
The proposal will be examined
again on receipt of the same from the staff side.
|
33. Open more L1 offices as recommended by CPMsG. Eg.- Guntakal RMS in A.P. Circle.
The recommendation of CPMG, Andhra Pradesh Circle to
shift the Kurnool L1 office to Guntakal will be examined. Action
by : DDG (MB)
34. Powers for writing APARs of SBCO staff may be
delegated to AO (SBCO) instead of Divisional heads and stop imposing the work
of SB Branch on SBCO.
After
roll out of CBS, the role and responsibility of SBCO is to be re-designed and
fixed. The issue will be examined in
detail thereafter. Action by : DDG (FS)
|
35.
Prompt supply of good quality uniform and kit items and change of old
specification
The
matter for improving the quality and specification of the items of uniform
has been taken up with the Bureau of Indian Standard (BIS), which is the
nodal department for finalizing specifications of uniform and kit items. BIS has been requested to suitably upgrade
technical specifications of uniform articles in the light of technical
progression and change in the constitution of materials used for
manufacturing these items. It has also
been requested to benchmark the new specifications against the ones presently
available in the market and as per the present day trend.
The Directorate has been
regularly issuing instructions to Heads of Circles for prompt supply of good
quality uniforms. The instructions
will be reiterated.
A
detailed report on the subject will be called for from Maharashtra and Andhra
Pradesh Circles as requested by the staff side. Action by : DDG (Estates & MM)
|
36.
Stop vindictive actions of GM (Finance) Postal Accounts Chennai. More than
hundred Postal Accounts employees are charge sheeted. GM (Finance) even refused
to heed the instructions of DDG (PAF).
The matter will be looked
into, as discussed. Action
by : JS&FA
37. Review of marks of JAO (P) Part-II examination
held in December 2012 in r/o SC/ST candidates. As the exam was conducted on the
basis of old recruitment Rules i.e. JAO and the said posts are Group ‘B’ (Non-
Gazetted) review may be held.
The
proposal is under examination and the case will be put up to Secretary
(Posts) within a period of one month. Action by : DDG (PAF)
|
38. Creation of appropriate number of posts of Multi
Tasking Staff (MTS) in RMS after assessing the total work hours of the vacant
GDSMM posts to mitigate the problems of the staff and RMS services.
There
is a ban on creation of posts by the Department of Expenditure. Item closed
|
. 39.Immediate notification of HSG-I Recruitment
Rules and transferring of all IP line HSG-I posts to General line as already
agreed in the JCM Departmental Council meeting.
The Recruitment Rules for HSG-I
in PO & RMS offices have since been notified on 17/07/2014.
The Recruitment Rules for HSG-I
(SBCO) is under process in consultation with DOP&T.
|
Action
by : DDG (P).
40. Revise Postmen / Mail Guard / MTS Recruitment Rules. Stop open market recruitment. Restore seniority quota promotion:-
|
This item was earlier discussed in the JCM (DC) and
it is assured by Secretary (Posts) that the Recruitment Rules will be reviewed
after one or two Recruitment / Promotional exam are over, as DOP&T may not
approve immediate revision of Recruitment Rules already approved by it. Now more than two Postmen/MG/ MTS recruitment
/ examination is over and hence it is requested to take action to revise the
Recruitment Rules and stop open quota recruitment. Entire vacancies may be earmarked for GDS and
Casual Labourers as existed in the pre-revised Recruitment Rules.
As decided in earlier
JCM, the said RRs are to be relooked after seeing the outcome of one or two
exams. The process is still going on. Most of the Circles have completed one
round of recruitment process for direct recruitment quota, and others on their
way to completing the same. Subsequently, pre-appointment
|
|
|
